Productivity booster: Google File Cabinets for Graphic/PDF assetts
But those are just words. What about pictures? Use Google file cabinets. These are mini download pages you can create yourself, instantly and without any technical knowledge. Here's how. First, create a site.
- If you're not already in Google Docs, click the link named Sites at the top of your Gmail page. This is Google's rudimentary website creator, sort of like Geocities but 10x better.
- On the off chance that you have multiple Google accounts you'll get an interstitial page asking for you to choose one. Click its radio button, then the Continue button.
- Click the Create new site button.
- Give it a name like "MyCompany's Graphic assets". As you do so a version of that identifier will be generated without spaces or irregular characters for its URL. Private or not, it has to be unique on the Web so coming up with a workable name may take a few tries.
- Create a description. If this is to be a public site, make sure it starts with a keyword.
- You probably don't want this site spread around (though it could actually help SEO if you did), so if it's meant to be private next to "Share with" click the "Only people I specify can view this site" button.
- Fill in the captcha or ask one of your kids to do it ;-).
- Click the Create site button.
- Click the Create page button at the upper right of the screen.
- Click the File Cabinet radio button.
- Under Name give it a descriptive name, like Logo and cover images.
- Click the Create Page button. Your file cabinet is shown, empty.
- Click Attachments, then the Choose File button. A file browser dialog appears. Navigate to your JPG file and click Save.
This doesn't work for all types. For example, executable files are understandably not allowed because they pose a security threat if they contain viruses. But HTML files can't be stored this way either.
I find Google Docs to be an invaluable contributor to a web-based work environment.
Tom Peters