Managing 7 Businesses without Pulling your hair out...

Managing 7 Businesses without Pulling your hair out...
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Hi Folks, I have not been in the warrior forum in years and it was where i initially learned sooo much about business and the online game. I thought I would drop a value bomb for you guys.

I wrote the below for another facebook group recently and it went down very well. This is all the subsystems you need to manage your business.
I manage all my businesses through Asana project management software. For every business I create a new project. I then use a project template to drop into that business to give it structure.

The following works for me.
The business name is the project name. I then make the following subtasks under that company name.
1- Business Operations
2- Accountancy Systems
3- Sales systems
4- Lead generation
5- Fulfilment
6- Weekly meetings
7- Projects

These are all then broken down further into more subtasks, We connect in google docs for anything that requires a description and also use google spreadsheets where required.

1- Business Operations
Everything got to do with running the company. HR, Culture, hiring/firing, Business Dashboard, time management, etc

2- Accountancy Systems
Forecasts, P&L, Cashflow analysis, bank recon, Profit maximisers (Driving labour efficiency, driving profit by driving expenses montly etc)

3- Sales systems
Sales scripts , Sales upsells/ maximisers

4- Lead generation
Every possible way we generate leads. We try and systemize everything and then get interns to carry them out in all our business units. Works like a charm. smile emoticon. Lead generation is broken down into "lead acquisition" and "conversion". We are always looking improve and tweak both. However, one thing to note is we only focus on certain channels at each time, we dont spread our focus thin across many and get nowhere.

5- Fulfilment
Delivering the product the way the owner wants it delivered without any problems. (We also have a set of questions here we ask to try and drive innovation)

6- Weekly meetings
One of the biggest problems with companies is lack of execution and communication We plan this into asana, everyone knows where they stand and who is doing what. This is broken down into Quarterly, monthly and weekly meetings.

7- Projects
Every company always has small and big projects ongoing. We break these down in this section.

Whats really good about using a project management software is you can assign a person to each of these 7 areas. Thats crucial in business, someone having clear accountabilities for each area of the business. Each of the 7 points is broken down further into sub-systems (or sub tasks) each sub task is either a reactive or proactive task/system.

What I mean by proactive and reactive tasks.
A proactive task/system is put in place to achieve a desired output, ie your goals.
A reactive task/system is put in place as a result of an unforeseen challenge that has happened in the business, you put this in place to overcome the challenge and ensure it does not happen again.

I could go on but hopefully that will help you guys manage your business better for 2016 smile emoticon