How do you manage/keep track of your article process?

I outsource my unique article writing, re-writing and spinning to 3 separate people ('cause I haven't found one person to do all 3) and article submission to my blogs, ezinearticles and other directories to another person. I have a 5th person doing blog/forum commenting. These are all part-time people but in total they work about 30 hours per week.

I'm struggling and can't seem to keep on top of making sure that my:

1. Unique articles are:
a) Submitted to my blog, ezinearticles and other directories
b) Re-written and submitted to my blog, ezinearticles and other directories
c) Spun and submitted to my blog, ezinearticles and other directories

2. Newly re-written articles are:
a) Re-written and submitted to my blog, ezinearticles and other directories
b) Spun and submitted to my blog, ezinearticles and other directories

3. Blog and forum posting is done
Does anyone have a "system"/"guide" that they're willing to share/sell to a disorganised IMer please?

I have considered outsourcing the "project management" side but this would involve a 6th person. There are many other tasks that I'm probably not doing aswell.

All comments (+ve and -ve) will be greatly received. Thank you.

Mark