What do you use to organize yourself?

James12C

14 years ago

Try Dennis Becker's Action Enforcer - it's good.

Best - James

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David Jackson

14 years ago

Originally Posted by davidmeeonline

I am at a point where I need something to remind me everyday what I am supposed to do today, like publish this article to ezine, and bookmark this url.

I use Google Calendar. It's customizable and does everything I need it to do.

David Jackson

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Zabrina

14 years ago

Honestly, I find that setting this up myself works much better. I use pen and paper, and every day before bed, I write a list of things to get done the next day.

Then I can roll out of bed, glance at the list to reacquaint myself with the day's tasks, and get started fast rather than figuring out just what I meant by something I wrote a week or more ago, deciding what's the most important thing to get started, etc.

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Audrey Harvey

14 years ago

Originally Posted by Zabrina

Honestly, I find that setting this up myself works much better. I use pen and paper, and every day before bed, I write a list of things to get done the next day.

Totally agree, I couldn't live without my "to do" list...

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iLifestyleClub

14 years ago

Originally Posted by Zabrina

Honestly, I find that setting this up myself works much better. I use pen and paper, and every day before bed, I write a list of things to get done the next day.

Then I can roll out of bed, glance at the list to reacquaint myself with the day's tasks, and get started fast rather than figuring out just what I meant by something I wrote a week or more ago, deciding what's the most important thing to get started, etc.

Hey Zabrina
I like your advice. I like it when I actually do what you do!
Most days, I am sooo tired by bedtime that I forget to write out my list for the next day, or otherwise I forget to look at it in the morning!

I find it is so easy to get distracted and not to accomplish much.
So I applaud you for your pen and paper and list. I want to become more consistent with this also!

Cheers
Leanne

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Bill_Z

14 years ago

I use Evernote and Mindmaps mostly. There is a program called The Action Machine which is more for how to organize your hours in the day (like 2 hours for this, 2 hours for this) but I really need more broader, daily and weekly goals. So I use evernote to keep track of one-off stuff i need to get done, and I use Mindmaps to map out daily/weekly schedules for stuff I need done.

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lazy boy

14 years ago

bubbl.us
mindmaps
excel

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hugofortin

14 years ago

Hi,

Me too, I use pen and paper methods. Also, I use the ABC priorities. Then, I order that list.

Hugo

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davidmeeonline

14 years ago

Thanks People, lots of great suggestions here to go and look at!

If I try to write myself lists, I always forget things like submitting an article to ezine which I posted on my blog 2 days ago etc. Terrible memory.

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Zabrina

14 years ago

Originally Posted by davidmeeonline

Thanks People, lots of great suggestions here to go and look at!

If I try to write myself lists, I always forget things like submitting an article to ezine which I posted on my blog 2 days ago etc. Terrible memory.

I actually find lists help me that way -- I forget to add it to some calendar program, but if I keep a pad of paper next to my keyboard, I can't help but to remember everything I need to do by immediately writing it down.

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paulie888

14 years ago

Originally Posted by Zabrina

I actually find lists help me that way -- I forget to add it to some calendar program, but if I keep a pad of paper next to my keyboard, I can't help but to remember everything I need to do by immediately writing it down.

Zabrina, you're absolutely right. Sometimes we don't need the brightest and shiniest new gadget or tool to help us accomplish our goals, I am increasingly using pen and paper myself for organization and taking notes. It's convenient and hard(er) to ignore because it's always there - there is no need to turn on a computer or device to refer to it, and it's there for you to refer to in the morning when you roll out of bed! Somehow I feel that physically writing it down makes it more tangible and concrete, and I am of the opinion that you are far more likely to act on it than with some note you store away on your computer as a digital file.

Paul

P.S. I loved Jason Fladlien's name association exercises that he went into this Thursday evening, and also how he associated you with the teenage witch, LOL!

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Zabrina

14 years ago

Originally Posted by paulie888

Zabrina, you're absolutely right. Sometimes we don't need the brightest and shiniest new gadget or tool to help us accomplish our goals, I am increasingly using pen and paper myself for organization and taking notes. It's convenient and hard(er) to ignore because it's always there - there is no need to turn on a computer or device to refer to it, and it's there for you to refer to in the morning when you roll out of bed! Somehow I feel that physically writing it down makes it more tangible and concrete, and I am of the opinion that you are far more likely to act on it than with some note you store away on your computer as a digital file.

Paul

P.S. I loved Jason Fladlien's name association exercises that he went into this Thursday evening, and also how he associated you with the teenage witch, LOL!

Totally right!

Before the computer even wakes up, I can have an idea of what I need to get done, plot out the hours when I'll do them, and be away at the races.

Aww, man.

I'm never gonna get past that, am I? I used to be "Zabrina the Teenage Glitch"!

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David Jackson 14 years ago

Originally Posted by paulie888

Sometimes we don't need the brightest and shiniest new gadget or tool to help us accomplish our goals.

I agree. It's not always necessary to use the latest technology. But if it helps us perform our tasks more efficiently (and often times it does), then it's foolish not to use it.

David Jackson
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- uncleN 14 years ago
  
  Pen and paper. An appointment book as well, that is all I use. Anything more than that is too complicated and I find myself not executing on it as well.
  
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- Mohammad Afaq 14 years ago
  
  It's about being comfortable and doing what dorks for you. For me, old school pen and paper works best and really makes me more efficient and gadget just don't do that. So instead of runnig around trying to find the best app, I simply use a pen and paper.
  
  Edit: also, something that helps me and makes me more efficient might not work good for you.
  
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abhi1

14 years ago

1) A Notepad
2) A Pen
3) A Bold Marker

I usually do a lot of writing and detailing and create a To-Do list
of everything I plan to do.
Helps me focus and keeps a clear head...

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Gail Sober

14 years ago

Can't copy and paste to a pad of paper so I mainly use

1. Notepad
2. Freemind

Plus I type way faster than I write and I can actually read it when finished so that's a big plus.

Sometimes I'll work out a flow chart or site map on a pad of paper though when I'm not around the computer but it will eventually get moved over to digital once it's roughed in.

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paulie888

14 years ago

Originally Posted by Gail Sober

Can't copy and paste to a pad of paper so I mainly use

1. Notepad
2. Freemind

Plus I type way faster than I write and I can actually read it when finished so that's a big plus.

Sometimes I'll work out a flow chart or site map on a pad of paper though when I'm not around the computer but it will eventually get moved over to digital once it's roughed in.

Even many of the big Gurus still use plain old paper, pen and a whiteboard, because as mentioned earlier in this thread there's something about the written word that you just can't ignore, unlike digital notes on your computer or device. I'm not saying to write every little scrap of information down on paper, just the major to-do items and your areas of primary focus.

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Gail Sober

14 years ago

Even many of the big Gurus still use plain old paper, pen and a whiteboard

I've been wanting to get a whiteboard just so that I have something I can look at anytime without having to open a file... it's going on my digital to do list!

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paulie888

14 years ago

Originally Posted by Gail Sober

I've been wanting to get a whiteboard just so that I have something I can look at anytime without having to open a file... it's going on my digital to do list!

Haha, that's funny!

Now run down to your local Michael's or Hobby Lobby before it gets lost in your digital to-do list!

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MrWhistler

14 years ago

I keep a not-so-large white board - and a marker - beside my table. I call it my workstation. There, I write down things I need to remember and clean out the ones that I don't need anymore. It has helped me a great deal.

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Ronak Shah

14 years ago

I use a software called http://MyLifeOrganized.net. Google it. It's an amazing piece of software exactly what you need.

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Deepak Media 14 years ago

I use a white board in my office which is hung on the wall. I write my to do there and rub it off when its done. Also helps in jotting down quick ideas and notes.
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woodymcgrath

14 years ago

Have you tried using Action Machine? Its a cool software

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davidmeeonline 14 years ago

I did look at action machine, but I couldn't work out without buying it, if it can automatically set tasks over the coming week when I enter a task in.

For example, When I know one of my fantastic blog posts will be published, I will need to do various backlinking immediately, then two days later will need to publish the post as an article to article directories, then a while later get more backlinking done etc etc.

Do you know if it has that capabilities?
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paulie888

14 years ago

Here's the really cheap DIY way to construct a huge whiteboard for less than $20 - Cool Tools: Marker Board Walls

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ElizabethAdams

14 years ago

Hello, davidmeeonline ...

It took me awhile to figure this one out, too.

I wound up solving it by turning an Excel spreadsheet
into a sort of virtual notebook ...

The only difference between it and the ones I used to have in school
is the divider tabs are across the bottom instead of down the side ...

I'm embarrassed to admit how long I'd used Excel without realizing
what those funny little tabs at the bottom were good for !!!

Or that you can have more than the default of 3 !!!

Or that you can right-click on the tabs and rename them !!!

I now have one of these "virtual notebooks" for each site, for example ...
and each tab across the bottom represents a page on that site ...
and when I click on that tab, I see my record of everything I've done
pertaining to that page ...
I see the keywords I targeted in the content ...
the articles I published that link to it ...
anchor text I used ...
monetization ...
everything ...

including but not limited to notes about all the tasks
I want to complete myself and/or outsource to someone else ...

I tried the pencil-and-paper method mentioned above,
but I kept getting tangled up in the fact that it wasn't inside my computer
where more people besides me could view it with a free program like
TeamViewer, or a paid program like GoToMyPC ...

even when it was all inside my computer, I discovered that I started
having trouble keeping track of version numbers ...

not to mention all the endless emails going back and forth
forwarding the changes that had been made to it !!!

the solution to *that* problem turned out to be Google Docs ...

man, that's slick !!!

no more emailing back and forth !!!

everybody working on the project just logs in and adds notes
and there's only *one* doc so you don't have to sweat versions !!!

in short, I wound up building my organizational system on the fly,
including the calendar ...
it turned out that across *and* down just didn't work for me ...

so I just grabbed another spreadsheet and put tomorrow's date
in the next column and it took off from there ...

I don't even bother filling in all the column headings with all the dates ...
just the ones that have something going on in them ...

hey! it's *my* calendar, right?
I can leave off empty days if I want to
and nobody will ever know !!!

especially since it's such a simple matter to insert any extra rows or columns
that might eventually be needed ...

I'm also learning to use Toggl - Time tracking that works
my trusty egg timer needed a makeover !!!

warmest regards ...

Elizabeth

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davidmeeonline

13 years ago

Originally Posted by ElizabethAdams

Hello, davidmeeonline ...

It took me awhile to figure this one out, too.

I wound up solving it by turning an Excel spreadsheet
into a sort of virtual notebook ...

I know its been awhile since I started this thread, but I have wound up following a lot of your advice with organizing my website, taking note of the keywords to target, backlinks etc.

Thanks a lot for your post Elizabeth!

Cheers

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goosexxx

14 years ago

The whole google mail, calendar, and docs is pretty good for keeping organized... as long as you have a general idea of how you are going to organize your folders... plus it's always with you in case you need to be on another computer...

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gjabiz

14 years ago

The first assignment I give to people who have hired me to mentor them is

GO buy a white board (or a wizard wall...@ wizardwall.com).

I teach this: You need to see what and why you are working for everyday. It is both organization and MOTivatION.

Now there is a way to organize the White Wall so you know exactly what your next move is going to be, what daily tasks you have to do, and how that fits into your ONE year goal.

I have people clearly identify what the RESULT is going to be of their ONE year of effort, what it is going to look like, how much money is coming in, HOW it is coming in, WHO is paying them for what.

This is accomplished through the use of simple child like drawings I call PictoGrigms.

IF you have it in front of you everyday, staring you in the face, you can't accidentally forget or conveniently neglect the task you MUST do in order to progress your goal.

EVERY single person who has ever actually USED a White Board this way has discovered the almost magical and AMAZING power of daily confronting yourself, especially your LAZY self and your Attention Deficit Self which gets distracted by shiny sparkly new objects, opportunites and offers.

SEEING your goals, what they mean to you, having a step by step plan right in front of you with checklists and a variety of ways to keep you focused is a TOOL which automatically takes you to your goal. AND the fact you have to daily write on it, updateit, makes it more interactive than any computer program PLUS you get the benefit of ideomotor "rapid neurological mapping" which reinforces your fortitude and stay with it mode longer, long enough to get the day's chores done.

Take care of the DAY, the year takes care of itself.

Buy a WHITE BOARD and use it.

gjabiz

PS. It's there IF you lose electricity, get a virus on you computer, are hacked, or Google decides to change the game (as it is doing with Google Groups, after this month you can't upload files)...and if you use a Wizard Wall type "portable" White Board (even a big piece of paper) you can roll it up and take it with you anywhere.

Originally Posted by davidmeeonline

Hi Warriors

I am at a point where I need something to remind me everyday what I am supposed to do today, like publish this article to ezine, and bookmark this url.

Just after some advice on an organizer which can be setup to automatically setup the next weeks tasks, based on what you put in?

Hope this makes sense!

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trytolearnmore

14 years ago

I put a lot of sticky notes on my monitor))

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kitkat73 14 years ago

I use excel but that is mostly for URLs and passwords and stuff, but as far as a to do list, I have a spiral notebook next to me to write stuff down. I just find that it is easier and all in one place.
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timesaver22

14 years ago

I still use microsoft works its been around so long..but i always end up going back to it.every site gets it own project folder and then everthing is added to that..when the date the work needs doing comes around it shows up on the calender for that day..

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KarlWarren

14 years ago

Another vote for spiral notepad and pen...

Having a list of things to do is no good unless you're constantly reminding yourself that you have to do them...

By checking off what you've done - you remind yourself of what still needs to be done...

At the end of the day, if you still have tasks to do, you either do them - or write them in order of importance on a fresh page...

Keep the old page, but flip it over...

When you then see your list in the morning, it's fresh - neat, and you're ready to go without having to think about what should be on your list...

The habit of continually writing out what you have to achieve that day also serves as a reminder of how much you can achieve in a day, and with time, will increase your productivity...

After a while, check back on your previous pages - and see how much you've achieved in say, a week, for extra motivation...

Hope this helps

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bobsstuff

14 years ago

For the note takers, use a spiral notebook. It keeps everything you write in one place. Stickies and tear off notepads give you drawers of loose notes.
I used to use spiral notebooks for my business phone notes. Each time a customer called the spiral notebook was right there recording phone numbers and notes. It beats those pads of, "WHO CALLED" tear off sheets.

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Sandi Valentine

14 years ago

I use a combination of things. Gmail, GCalendar and Google Notebook all sync up to my blackberry, so I keep scheduling stuff there with a reminder 30 minutes before apppointments. Store lists, lists of meds, calls to make, etc. go in the Google Notebook.

Daily, I use a notebook and a pen. I start a new one each month or two, and I date the front of them with the date the notebook begins and ends, in case I need to go back and find something. I keep a to-do list on the right page, and I keep notes about the list on the left page. Each day, I start a new two page set. I also put client notes, brainstorming stuff, etc. in. Once a week or so, I go through the notebook and "archive" anything I'll need long term - make a spreadsheet for keyword lists, add phone numbers to my Blackberry, etc. This helps as a weekly review.

I struggle a ton when it comes to focus. So, I use the Pomodoro technique - if you Google it, there's a free ebook and stuff on the method. Basically, you set a timer (I use FocusBooster or a kitchen timer) for 25 minutes, break for 5 minutes, repeat. I find that the short mini breaks are just enough time to throw in a load of laundry or check the mail or whatever, and help keep me from burning out. I'm amazed at how much the silly timer helps

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bellis160

14 years ago

I use a white board placed at eye level right above my monitor to remind me what I am working on today.

A pencil and paper to jot down things quickly during the day.

Google calendar, notepad, and freemind for planning and scheduling.

My wife to remind me of everything else I'm supposed to do. (My wife carries most of the load;-)

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Aaron Darko 14 years ago

Hey everyone.

I use this very simple method and it produces AMAZING results.

Here it is...

Every night before you go to bed write down the 10 most important things you must get done tomorrow.

This allows your tasks to marinate in your subconscious mind overnight. It works!!

When tomorrow comes you will know exactly what to do.

Try it!
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stefanjames

14 years ago

Old school - Pen and legal pad

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DavidSaaf

14 years ago

Pen and papers is best to memorize stuff...

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ElizabethAdams 14 years ago

•••> Sandi Valentine ... ditto the timer! ... ditto the 25 min + 5 min work/break pattern!

It never ceases to amaze me how much I can get done on my 5-minute "bobble breaks" !!!

put in a load of laundry ... pay a bill ...
snip wilted petunia blossoms off the front porch window box !!!
run up and down stairs a dozen times !!!

•••> gjabiz ...

dunno about Google *Groups* but Google *Docs* has saved my sanity ...

before Google Docs, I was always caught in the middle between client and webmaster
and obliged to spend unconscionable amounts of time writing explanatory emails ...

no more!

now each project has *one* WORD doc and *one* EXCEL file and each member
of the team adds their 2¢ whenever it suits them and clicks SAVE so it's
right there in front of the next team member who weighs in ...
no more scrounging around in piles of emails !!!

but as to "the whiteboard effect" ...

I confess I use the flip side of a roll of Christmas wrapping paper,
so that I need not erase earlier notes and diagrams,
but rather just roll them out of the way,
like you would do with a scroll ...

but it does have the disadvantage of not being "visible" to other team members,
so I find I'm using the scroll less and less, and the virtual notebook more and more ...

also, the scroll can't *link* to things ... to websites ... to images ...
to documents on your hard drive and so on ...

whereas, with a scratch pad and a scanner, I can hook up any diagram I may draw
to a hyperlinked cell on the spreadsheet ...

I'm even gradually getting away from my pen-and-ink "scribble book"
and am keying that kind of stuff into a text editor instead, so that
it can be saved to a file and uploaded to the virtual notebook ...

it's so wonderful to have just ONE place to look for EVERYTHING !!!
and to have that ONE place accessible to MANY people !!!

I even hyperlink to emails I've saved to file, if they're pertinent to the project,
and this has turned out to be a *huge* timesaver ...

And I link to copies of receipts I've imaged with my handy-dandy NeatReceipts gadget!

As for the backwards iteration from the goal ...
from "the way things should be" to "the way they are now" ...
that, too, is on a page in my virtual notebook,
where it can easily be tweaked as things come up ...

my daddy used to say that the chief value of a plan
is to tell you when things aren't going according to plan !!!

warmest regards ...

Elizabeth
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fivestarexec

14 years ago

Nothing beats pen and paper. I have stacks of notepads from years ago with notes that I have taken over time. It is good looking back at some of my notes.

For brainstorming and weekly projects I use my whiteboard.

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ThomKenton

14 years ago

I like the Mac product called "Things"

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green tuesday

14 years ago

I use a pen and paper, as well as Google Notebook.

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davidmeeonline 14 years ago

Seems like a good mix between pen and paper, a whileboard and google docs! Whatever works I guess!

This has been awesome guys, just what I needed to focus!
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paulie888

14 years ago

Does anyone know where I can purchase that awesome Pomodoro timer locally within the US (that they sell on the website)? (I was pretty stoked reading about the Pomodoro system on there, and really want to see if the system can help increase my productivity even more.)

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paulie888

14 years ago

I found a great software option that is almost as good as the physical Pomodoro timer - focus booster - home; try the pomodoro technique

You even have the option of enabling or disabling the ticking sound - I find that I get the best results with the ticking enabled, because you start to strongly associate focused productivity with that ticking sound (at least it does in my case). What's great about this is that it is old-school - the developer of this technique strongly encourages using pen and paper to write things down.

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Alexander Sebastian 14 years ago

Forget software, pen and paper all the way. just write down your tasks for the week. and adjust it every evening if you have any amendments.
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JonAlfredsson

14 years ago

Although we're now in the software and technology era, I still go with the old method of pen and paper. But I want to see the things that I have to do immediately so I use a large whiteboard and whiteboard marker to list down the things I need to do for a day. Once I list down my tasks for the day, I will number them down from the most to the least priority. Talk about slapping me with tasks.

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Alfred Shelver

14 years ago

My problem was I was concentrating to hard on staying organized. I had outlook, Google calender, a Franklin Planner, Mind Maps etc.

Outlook and google calender are on my Iphone, and laptop franklin planner in the car etc.

I just found I was organizing my "tools" more than my time I have simplified it to a to do list and that has helped enormously.

I wan't to get back to using software, as I feel it has an amazing role to play, but I must control it not it control me.

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King Shiloh

Banned 14 years ago

I use my NOKIA 3110 phone. It has an organizer and it help me real good.

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winsonlim

14 years ago

I have been using the One Page Productivity Sheet by Brandon Burchard.

It is so effective that it helps me to focus on my top 5 projects, getting the most important and urgent tasks done first before doing anything else.

Here's the pic:

Winson

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davidmeeonline 14 years ago

I guess when you know exactly what tasks you need to do it is easier to get organised. I think I have discovered that there is always something I should be doing next which I need to do to get my business moving, but because I haven't got there yet, it's a bit of a black hole.

I think I have to focus on doing what I do know first, and then look at what I dont know, when thats done.
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UnDenIeD

14 years ago

I use 2 things. One is a system based on folders, excel and notepad files and the other is my trusty Microsoft Outlook.

I switched a lot between these 2. Initially I was using the folder and file system. Then moved to Outlook. Then switched back to the file and folder system.

And now I'm using a combination of the two. So I guess there's always a 3rd option.

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What do you use to organize yourself?

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