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Need help with outlook please

by KimBeckers
16 replies
Hi Warriors,

I am not sure if this can be done but I thought if anybody would know it would be my fellow warriors.

I am currently using Outlook as my email solution to check several email accounts. I like how it works and the fact that it can sink up with my BlackBerry.

My question is that I using a desktop computer as well as a laptop, which are both set up on the same network is it possible to have email go to both computers yet have the email stored only on one?

I hope this question makes sense. Also, I am up for any other solutions you may be using as well. I tried gmail but it seemed really slow to check email from my other accounts.

Thanks for your responses.

Kim
#outlook
  • Profile picture of the author Norma Holt
    No, I think this is impossible as the emails from your server come down as soon as you open it, unless you set the timer to an hour or so later. That might work. You can also email the emails back and collect them from the no1 computer where you want to store them. Sounds like a lot of bother though.

    Norma
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  • Profile picture of the author KimBeckers
    Hi Norma,

    Thanks for your response.

    That is what I was afraid of, I was using LegMail which was an online solution of Outlook, at it was great, it had all the functions of outlook except the calendar which was fine. There was a fee for it but they have now closed down and the service is no longer available. Does anybody else have any other solution suggestions?

    Thanks,
    Kim
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  • Profile picture of the author MichelleGreene
    Kim, I use outlook as my email client, and I can download email from both my laptop and desktop.

    What you can do is 'leave a copy on the server' . This way, you can download email on either computer and still have a copy, for safekeeping, on the server.

    I download mail from several gmail accounts.

    Michelle
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    • Profile picture of the author Private Label Ebook Shop
      Originally Posted by MichelleGreene View Post

      What you can do is 'leave a copy on the server' . This way, you can download email on either computer and still have a copy, for safekeeping, on the server.
      Within Outlook this is the only way to collect email on multiple computers from the same accounts. The only caution I have to toss out there is to ensure you regularly check the amount of space available for each email account on the server side. If you receive a ton of email it can quickly occupy the space and result in emails being bounced and not delivered. In most cases you are not notified.

      Hope this helps.
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  • Profile picture of the author eholmlund
    I agree with Michelle's solution. Another option would be to run it on one computer... probably the desktop. And then use a remote desktop program (such as GoToMyPC) to access your desktop from your laptop. I often do that.
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  • Profile picture of the author dsmpublishing
    I tried doing it two years ago when i was working on my pc and laptop and i had a similar problem. However i know people that have managed a similar system with hotmail and outlook.
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  • Profile picture of the author KimBeckers
    Thanks for your suggestions, I guess I am going to have to give gmail another look. Does anyone know if gmail can be sinked up to an iPhone or Blackberry?
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  • Profile picture of the author Rob Canyon
    Kim,

    The easy way to do this is create a new email address and then setup
    a rule that automatically forwards a copy...

    Then you set up email checking at the new laptop for the new email address

    That should work..

    If you really want a perfect mirror on both pc's you'll need and exchange
    server... It costs thousands.

    But there is a great hosted solution here

    MailStreet Exchange Hosting, Email Outsourcing using Microsoft Exchange 2007 Server,Outsource Corporate Email

    I think its about $9.95 per month...

    Cheers,

    Rob
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  • Profile picture of the author KimBeckers
    Thanks Rob,

    This looks just like legmail that I used to use. Have you had any experience with the service? I see they have a free trial, I may just give it a try.

    Thanks,
    Kim
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  • Profile picture of the author Rob Canyon
    I built a multi-million dollar sales and marketing subsidiary with 12 - 15
    people on the payroll all on this service... They're tops.

    Cheers,

    Rob
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  • Profile picture of the author KimBeckers
    Great, thanks for the suggestion, I think I will give it a try.

    Kim
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  • Profile picture of the author ericabiz
    Hi Kim,

    This is not as complicated as most are making it out to be! Simply switch to IMAP instead of using POP3 (you need a provider that supports it -- most web hosting companies do.) Then all of your mail will be kept on the server. Each computer can then sync it from the server.

    IMAP should be FREE from your provider. If not, switch providers! Exchange is total overkill for 1 person.

    -Erica
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    • Profile picture of the author KimBeckers
      Originally Posted by ericabiz View Post

      Hi Kim,

      This is not as complicated as most are making it out to be! Simply switch to IMAP instead of using POP3 (you need a provider that supports it -- most web hosting companies do.) Then all of your mail will be kept on the server. Each computer can then sync it from the server.

      IMAP should be FREE from your provider. If not, switch providers! Exchange is total overkill for 1 person.

      -Erica
      Great, thanks for the suggestion Erica. If I leave a copy of the email on the server will run out of room or how does it get deleted? Will I have to go and delete the email from the server or does it delete itself after a certain amount of time?

      I am guessing I will just need to set up Outlook on both computers to collect email is that correct?

      Thanks,
      Kim
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  • Profile picture of the author Solidsnake
    Banned
    Originally Posted by elusions View Post

    Hi Warriors,

    I am not sure if this can be done but I thought if anybody would know it would be my fellow warriors.

    I am currently using Outlook as my email solution to check several email accounts. I like how it works and the fact that it can sink up with my BlackBerry.

    My question is that I using a desktop computer as well as a laptop, which are both set up on the same network is it possible to have email go to both computers yet have the email stored only on one?

    I hope this question makes sense. Also, I am up for any other solutions you may be using as well. I tried gmail but it seemed really slow to check email from my other accounts.

    Thanks for your responses.

    Kim
    It is 100% possible... I have mine (incredimail, thunderbird, outlook) in 3 PCs and there is no problem...
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  • Profile picture of the author CloudHand
    Since both computers are on the same network, you could set up a shared folder on the PC, store the pst file in the shared folder, and set up Outlook on both your PC and laptop to open the pst file from the shared folder.

    If you set up the pst file on the PC, then it will have to be running in order for your laptop to get to the pst file.
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    • Profile picture of the author Private Label Ebook Shop
      Originally Posted by CloudHand View Post

      Since both computers are on the same network, you could set up a shared folder on the PC, store the pst file in the shared folder, and set up Outlook on both your PC and laptop to open the pst file from the shared folder.

      If you set up the pst file on the PC, then it will have to be running in order for your laptop to get to the pst file.
      This would work. But best to set the shared folder up on the laptop rather then the pc as the laptop I am assuming will be mobile and collecting email during the time you are away from your home/office network.

      Therefore shared folder on the laptop with Outlook on the pc connecting to the shared folder on the laptop. Only downside is both computers need to be up and running for this to work.
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