My Boss Says Email Autoresponders don't work -HELP PLEASE

34 replies
Hello all,

First off THANK YOU all for posting here, I'm new to this forum lurking around so far gathering answers to questions I have. I'm my company's online marketing director and completely self-taught (with large holes in my marketing knowledge).

I'm trying to move my company from an in-house email manager system (an old piece of software we purchased years ago called Email Manager Pro, it gives little to no stats e.g. no open rate) to a new email manager service (likely AWeber, MailChimp, our GetResponse).

I'm also trying to reduce the amount of resources we spend every month copywriting fresh new email marketing campaigns to sell our products (FYI: I'm pretty much the only marketing employee so I'm also the copywriter). With a new email manager I'd also like to set up an automated 3-9month campaign.

My boss recently debated the idea of setting up an autoresponder for new email list opt-ins saying that:

"All of the [marketing] experts I talked to said that whenever they tried to automate a campaign it lost traction – even though they kept it the same word for word and they test were done on a new set of people – and there was no way of knowing for the people that it is an auto-responder....

Basically their consensus is this: The people you are marketing to is a social network (even though they are not all really directly connected). When you create a live marketing campaign you have the possibility to truly influence the energy of this social network by communicating - at the right time - the right things."


My question to the EXPERTS here(and I know there are many) is do you find this argument valid in your own experience?


If you think that setting up an autoresponder campaign for new email list opt-ins is financially sound please defend your position?


I thank you in advance for your answers and thoughts.
#autoresponders #boss #email #work
  • Profile picture of the author MaxReferrals
    No, the guy is obviously living in fantasyland.

    Why wouldn't he want a crew of salespeople, automatically selling and contacting your leads, 24/7, 365, via an automated method?

    What's the downside to him with that??
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  • Profile picture of the author myob
    Your boss may be right. There are some markets that are not responsive to marketing by autoreponders, particularly offline prospects. You may consider exploring other options such as social marketing or SMS texting.
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    • Profile picture of the author GypsyRay
      Originally Posted by myob View Post

      Your boss may be right. There are some markets that are not responsive to marketing by autoreponders, particularly offline prospects. You may consider exploring other options such as social marketing or SMS texting.
      We sell an online subscription tutorial of men's dating products, supported by some DVD & CD sets and a newsletter that is sent to them physically as a piece of that subscription product.

      But we aren't brick and mortar, definitely e-commerce, all of our sales and potential customers only come from our website.
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      • Profile picture of the author myob
        Originally Posted by GypsyRay View Post

        We sell an online subscription tutorial of men's dating products, supported by some DVD & CD sets and a newsletter that is sent to them physically as a piece of that subscription product.

        But we aren't brick and mortar, definitely e-commerce, all of our sales and potential customers only come from our website.
        Like any competitive market, you will tend to find a lot of "information seekers", and I would still lean towards the conclusion arrived at by your boss. It would seem to me this is a rather hungry market looking for instant gratification; perhaps eager for an immediate product sale.

        But certainly do some small scale test marketing with a tracking system such as provided by several commercial autoresponders. Go for a nominally-priced introductory sale and provide a highly incentivized autoresponder optin for "updates" within the product or during the sales process.
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    • Profile picture of the author Manuelcrc
      Originally Posted by myob View Post

      Your boss may be right. There are some markets that are not responsive to marketing by autoreponders, particularly offline prospects. You may consider exploring other options such as social marketing or SMS texting.
      Yeah, some real world businesses don't favour online marketing strategies.
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  • Profile picture of the author JohnMcCabe
    I'd say that for the first part, I'd like to see the tests for myself. Somehow, I doubt that using the autoresponder was the culprit if there truly was no way for the recipients to know it was an autoresponder.

    The second statement has the ring of truth, although I would say it's incomplete.

    If your company's marketing is tied to live events, then a pre-programmed follow-up sequence could backfire. Autoresponders work best when the pre-programmed messages are evergreen. Otherwise, if all you do is send out email blasts live, any decent list manager will work.

    It may be possible to combine a set of automated series with live broadcast emails and be more effective than using either alone.

    Use an autoresponder for what they are good at, and they work just fine. Try to make them do something else, and results are far less predictable...
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  • Profile picture of the author ARVolund
    Easiest solution is to do some small scale tests and find out how it works for YOUR COMPANY. Try some split tests and see what happens and then take that info and decide which way to go.

    NOTHING BEATS TESTING THINGS FOR YOURSELF.
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  • Profile picture of the author Rod Cortez
    Hmmmmm, some clarification is needed before I could respond to your OP.

    1. What market are you talking about here?

    2. How did you use your old e-mail management system?

    In some cases, live campaign management can be a more effective strategy than setting up an autoresponder series. Especially if there's more of a social / viral aspect to it. Can you us more specifics on the kind of marketing that you guys do? You boss could be correct or he could be misinformed, but it really depends. More info is needed.

    RoD
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    • Profile picture of the author GypsyRay
      Originally Posted by Rod Cortez View Post

      Hmmmmm, some clarification is needed before I could respond to your OP.

      1. What market are you talking about here?

      2. How did you use your old e-mail management system?

      In some cases, live campaign management can be a more effective strategy than setting up an autoresponder series. Especially if there's more of a social / viral aspect to it. Can you us more specifics on the kind of marketing that you guys do? You boss could be correct or he could be misinformed, but it really depends. More info is needed.

      RoD
      1. We are in the men's dating industry you may know it as the pick-up artist industry as well. We sell men products that teach them how to meet and attract women. Mostly dvds as a front-end product to opt them into a back-end online subscription product (a dating academy) that has a monthly recur billing.

      2. We use our current email manager as basically just a tool to blast out large amounts of emails. We don't (and maybe cannot because of its limited functionality) use it to gather stats or create automated campaigns.

      Our main marketing tactic is building an email list thru our homepage funnels and then using monthly campaigns (front end physical DVD and/or CD sets as product tied to back-end subscription product) to convert those emails to sales. Currently I write a fresh campaign every month centered around one of those DVD/CD products.

      These sets are footage of conferences we held in the past with 30min-1hr. lectures of professional pick-up artists teaching men how to meet women.

      Let me know if you need more info.
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      • Profile picture of the author bretski
        Originally Posted by GypsyRay View Post

        1. We are in the men's dating industry you may know it as the pick-up artist industry as well. We sell men products that teach them how to meet and attract women. Mostly dvds as a front-end product to opt them into a back-end online subscription product (a dating academy) that has a monthly recur billing.
        This is a big industry and email automation is almost a necessity, I would think. This doesn't mean that you can't do broadcasts in addition to the autoresponder sequence.

        Tracking is key and if your present system isn't giving you this functionality then you're just swinging blindly in the dark. You have no idea of how frequency, subject lines, anchor text or ANYTHING, for that matter, is affecting sales.
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      • Profile picture of the author Rod Cortez
        Originally Posted by GypsyRay View Post

        1. We are in the men's dating industry you may know it as the pick-up artist industry as well. We sell men products that teach them how to meet and attract women. Mostly dvds as a front-end product to opt them into a back-end online subscription product (a dating academy) that has a monthly recur billing.

        2. We use our current email manager as basically just a tool to blast out large amounts of emails. We don't (and maybe cannot because of its limited functionality) use it to gather stats or create automated campaigns.

        Our main marketing tactic is building an email list thru our homepage funnels and then using monthly campaigns (front end physical DVD and/or CD sets as product tied to back-end subscription product) to convert those emails to sales. Currently I write a fresh campaign every month centered around one of those DVD/CD products.

        These sets are footage of conferences we held in the past with 30min-1hr. lectures of professional pick-up artists teaching men how to meet women.

        Let me know if you need more info.
        Thank you for the information. Well, that is an insanely competitive market, but one that you can succeed at if you're willing to do what many others are not doing (such as tracking, testing, rolling out new products, etc.).

        I should know, I've been in that industry (the PUA market) for over 7 years now and can tell you that your boss is probably wrong. However, I don't know the complete ins and outs of your product mix, your price points, how you build social proof, etc. Though the last couple of PUA friends of mine that had me look at their autoresponder series were doing it all wrong. So it's not just a matter of using an autoresponder and setting up a series of e-mails, there's a real art and science to it (powerful sales copy, use content that triggers emotional points, building a real relationship with your readership, having success stories / testimonials, etc.). You can also send out timely broadcasts to coincide with any social marketing you do or plan on doing.

        If you're doing any kind of advertising on a large scale you have to get an autoresponder that will give you usable stats or some other 3rd party software to do this. You need to find out which e-mails get the most open rates and which ones are getting you the most conversions. Otherwise you are literally throwing away money on the table. So you need a better, more robust e-mail marketing platform. There are plenty out there such as Aweber, iContact, Constant Contact, etc. There are also other solutions out there (way too many options to list here). Some marketers swear by Infusionsoft, though I've used it and it didn't suit my needs at that price point.

        How are you guys tracking sales and conversions? Are you constantly testing new campaigns where you try and beat a control group? (Example: if you're testing out a headline, do you continue to try and beat the control?). If you aren't using tracking urls then you're not knowing where your profits are coming from.

        I know of 2 PUA companies that went out of business in 2009 because they were spending over $100,000 a month on PPC ad campaigns and barely breaking even because they were wasting money on unprofitable keywords. Also, their autoresponder series sucked major a$$ and they did not know how to create social proof (which was weird because they were actually very good at doing that with women.....lol). I'm not even going to touch on their product mix (it was weak).

        Do you guys offer any digital reports or ebooks that people can download instead of a front end DVD? That might also be part of the problem. Do you offer any free content to get people coming back for more? What do you do to create any stickiness on your site or at least to get them to read your e-mails again and again?

        Lastly, do you guys offer any bootcamps or coaching? As that can also be another income stream, it's not necesary, but just thought I'd throw that out there. You don't even have to do them live you can do webinars or record them and then sell them in a variety of ways.

        RoD
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  • Profile picture of the author Tsnyder
    The fact is your boss received partially good information.

    The best tactic is to employ a combination of
    pre-written sequential messages that are more or
    less general in nature... keep your name in front of
    them... interspersed with some "live" messages that
    specifically target products or events you want to
    emphasize at that time.

    If I were forced to choose between the two I'd go
    with the second type and leave the pre-written messages
    behind. Some of the most successful online marketers do not
    use autoresponders. That's a clue...

    Tsnyder
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    • Profile picture of the author Robert Puddy
      Originally Posted by Tsnyder View Post

      The fact is your boss received partially good information.

      The best tactic is to employ a combination of
      pre-written sequential messages that are more or
      less general in nature... keep your name in front of
      them... interspersed with some "live" messages that
      specifically target products or events you want to
      emphasize at that time.

      If I were forced to choose between the two I'd go
      with the second type and leave the pre-written messages
      behind. Some of the most successful online marketers do not
      use autoresponders. That's a clue...

      Tsnyder
      this is good general advice... the problem with loading to far in advance with pre written messages is keeping them current.

      One wrong step in the sequence because you forgot to update a link, or price or whatever kills the sequence from that point on.

      Keep it to an introductory sequence of no more than 5 to 7 emails, as a pre curser to your promotion shedule. then from that point regular broadcasts of current up to date promotions.

      Special price, one time sale, winter sale, 48 hours only etc etc
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      • Profile picture of the author rts2271
        I'd like to ad some niches respond to different info and delivery methods. There are some that work best with snail mail deliveries, social media, email, phone, rss, fax. It really depends on the niche. Do not rule out any method until after extensive testing. If someone you are working with or consulting with is throwing absolutes at you (This can't work, This won't work) get rid of them until they have data that can back it.

        On that note Email is still the most effective method for push button cash, seconded by phone. I have data that can show it too
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  • Profile picture of the author Alexa Smith
    Banned
    I think it depends on what you're marketing, and how.

    Autoresponder email marketing is clearly successful for many here, who use it well.

    Originally Posted by GypsyRay View Post

    If you think that setting up an autoresponder campaign for new email list opt-ins is financially sound please defend your position?
    I make a living from it. Does that "defend" it?

    But still - it depends on context - and depending on the context he was talking with reference to, your boss may be quite right.
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  • Profile picture of the author Ged3
    Yes, as Rod has stated, if you use Aweber, you will get some very detailed stats.
    This will help you with your marketing campaign.

    This may be what you have been lacking with your in house email system up till now.

    Ged
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    • Profile picture of the author JohnMcCabe
      Based on your added information, here's what I would take to your boss...

      > 80% of prospects get the standard approach.

      > 10% go into an AR sequence that mirrors your last 6-12 months, or whatever your normal turnover time is.

      > 10% go into a different list, where you blend both approaches.

      Use link tracking software to track each individual link. If one of the tests shows promise, add another 10% to a second, similar list so you can start testing different variables.

      Even when you hit on the proven winner, you should continue playing "beat the best" with a portion of your prospects.
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  • Profile picture of the author ProvenViral
    Your boss is an idiot ... lol

    Autoresponders are what makes me money every time.
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    • Profile picture of the author Tsnyder
      Originally Posted by ProvenViral View Post

      Your boss is an idiot ... lol

      Autoresponders are what makes me money every time.
      It's all about style and perspective. Frank Kern doesn't
      use an autoresponder... I guess he's an idiot and isn't making
      any money...

      Next...
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      If you knew what I know you'd be doing what I do...
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      • Profile picture of the author J Bold
        Originally Posted by Tsnyder View Post

        It's all about style and perspective. Frank Kern doesn't
        use an autoresponder... I guess he's an idiot and isn't making
        any money...

        Next...
        He also could be getting a lot more from his list. He said in his book he gets about a 5 percent open rate...

        So....
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        • Profile picture of the author Tsnyder
          Originally Posted by redicelander View Post

          He also could be getting a lot more from his list. He said in his book he gets about a 5 percent open rate...

          So....
          I think you're reading someone else's book.

          In any case, I'll let Frank know he's a slacker... lol
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          If you knew what I know you'd be doing what I do...
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          • Profile picture of the author Coby
            Originally Posted by Tsnyder View Post

            I think you're reading someone else's book.

            In any case, I'll let Frank know he's a slacker... lol

            Frank does actually state that he only gets about 5,000 opens from a normal email despite having a list of about 250,000...

            However, even with only 5,000 opens - that's still 2,000 plus clicks going wherever he wants...

            Doesn't take many 2,000 plus click emails to keep the "slacker" with fat pockets
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          • Profile picture of the author Laurie Rogers
            Originally Posted by Tsnyder View Post

            I think you're reading someone else's book.

            In any case, I'll let Frank know he's a slacker... lol

            Doesn't Frank openly admit to being a slacker on occasion? lol

            I'll take his 5% any day
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      • Profile picture of the author Black Hat Cat
        Banned
        Originally Posted by Tsnyder View Post

        It's all about style and perspective. Frank Kern doesn't
        use an autoresponder... I guess he's an idiot and isn't making
        any money...

        Next...
        His boss isn't an idiot because he doesn't use an autoresponder, his boss is an idiot because he says they don't work. I don't think Kern has ever said they don't work. On the contrary, he actually recommends that folks use them.

        Meanwhile, I wonder if Dave DeAngelo(Eben Pagan) thinks autoresponders are a waste of time in the dating/pua niche? He's only sent me about 1,000 emails via autoresponder over the past 6 years.
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        • Profile picture of the author GypsyRay
          Originally Posted by Black Hat Cat View Post

          Meanwhile, I wonder if Dave DeAngelo(Eben Pagan) thinks autoresponders are a waste of time in the dating/pua niche? He's only sent me about 1,000 emails via autoresponder over the past 6 years.
          Eben most definitely profits from auto-responder campaigns.
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  • Profile picture of the author Big Al
    We use an autoresponder extensively for a health & fitness service.

    Our website tries to get people to call but we have autoresponder forms on all major pages people land on and have copydoodled around the box (ie. big text and arrows).

    We ask for name, telephone number, if the enquiry is for them or someone else, post code (zip code) and that's it. As soon as the details come through we try to call the enquirer and if that fails then there is an autoreponder series that prompts them to call us.

    We're currently playing around with different ideas (ie. to send emails that aggressively ask them to callu us vs. emails that provide content, build trust and still (always) ask that they contact us).

    I have to emphasize that WE ALWAYS TRY TO CALL them and the Autoresponder is more of a back up in case we cannot for whatever reason.
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  • Profile picture of the author CDarklock
    Originally Posted by GypsyRay View Post

    My question to the EXPERTS here(and I know there are many) is do you find this argument valid in your own experience?
    I find both sides of this argument valid, so I have one question for you.

    Which one will you ACTUALLY DO?

    Will someone sit down every damn day and write a live email to your list?

    If not, then ask yourself whether what they WILL do is going to work better than an autoresponder.

    If not, set up an autoresponder.

    The opportunity cost of using an autoresponder instead of writing live emails is ONLY an opportunity cost if someone will write the live emails.
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  • Profile picture of the author g36
    I once met with clickbank apex member. He earned $1000 in a day and when I asked whether he used autoresponder or not, he said no. He said he tried and it didn't work for him.
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    :)

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    • Profile picture of the author GypsyRay
      Thank you all for your input. Based on your advice, I was able to convince my boss to allow me to convert one of our email captures to AWeber so that I can begin to experiment with it.

      I hypothesize that ultimately a mixture of auto-responder email campaigns and live campaigns will be our best solution.

      I'm really enjoying the ease of using AWeber so far, but it sure does get pricey eventually!

      Thank you all again. This forum is awesome.
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      • Profile picture of the author JohnMcCabe
        Originally Posted by GypsyRay View Post

        I'm really enjoying the ease of using AWeber so far, but it sure does get pricey eventually!
        Ray, it only gets pricey when there's more going out than coming in...
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        • Profile picture of the author GypsyRay
          Originally Posted by JohnMcCabe View Post

          Ray, it only gets pricey when there's more going out than coming in...
          Very true
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  • Profile picture of the author Jay White
    As somebody who's been in the autoresponder world for a while, here's my take...

    First of all, you have to make sure your copy is as good as it can be. You can have the best setup in the world, but if the copy doesn't convert it's all for nothing.

    And remember, what you're trying to do here is follow up with a prospect and give them a reason to go back to the sales page, right? So we can assume they looked at the product, decided against it, and went on their merry way.

    One of my most successful techniques is writing autoresponders like this: Pull ONE particular want/need/desire/problem the prospect is experiencing and focus your email on that. Bring out the pain, make it big and ugly, then position the product to be the solution to that particular pain. Then, in the next email, pull out a DIFFERENT pain. And so on and so forth.

    The thinking is, if you have a series of 5 or 7 or 10 emails all highlighting different pain areas, one of these is going to hit home with your prospect. May not be Email Two or Email Three, but Email Four smacks them right in the chops. NOW they're not looking at the product as something that's being "sold" to them, but as something that actually is going to fix their particular issue. Which means the chances of a sale go up exponentially.

    I've done this over and over in a wide variety of niches with great success, as have the copywriting students who have studied my programs. Of course, there's a lot more to crafting a successful autoresponder, but that's a great place to start.
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  • Profile picture of the author Hans Klein
    Originally Posted by GypsyRay View Post


    My boss recently debated the idea of setting up an autoresponder for new email list opt-ins saying that:

    "All of the [marketing] experts I talked to said that whenever they tried to automate a campaign it lost traction – even though they kept it the same word for word and they test were done on a new set of people – and there was no way of knowing for the people that it is an auto-responder....
    It's true that adding current events can be very important.

    For instance... if you're selling services to investors... and there is a sudden crash... THAT is what's on their mind.

    If you don't address this and you talk about something else... then yeah, you've got a problem. Your message will get ignored.

    HOWEVER... this doesn't mean you shouldn't use an autoresponder series.

    Your boss doesn't know what he's talking about.

    However, when their explanation for not listening to you is this nonsensical...

    Basically their consensus is this: The people you are marketing to is a social network (even though they are not all really directly connected). When you create a live marketing campaign you have the possibility to truly influence the energy of this social network by communicating - at the right time - the right things."
    It sounds like you're not going to persuade them otherwise. I'd tell them that they're right and propose a "best of both worlds" compromise...

    Where you input some of the messages and keep others live. This way you reduce your workload and maybe get the "OK" from the boss.
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  • Profile picture of the author absolutelee
    Your boss could easily be right. There are tons of parameters to consider, the price of what you sell, the buying cycle, your competition, etc. But it doesn't have to be one or the other. An email campaign can easily complement live sales people, probably should complement live sales people in most businesses. So, pitch the email thing as something that will enhance your ongoing sales operation, not as a replacement for it. Also, why not run a test to see who's right? As long as you're not pulling leads away from the sales people, you will not have lost anything.
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