How do you keep track of everything?

by peteJ
17 replies
As I have gotten more into internet marketing I have realized there is a ton of stuff to take inventory of. Whether it be all the passwords for the varies sites I'm a part of, or the amount of money I spent on outsourcing or hosting. It really gets confusing and overwhelming after a while!

So my question is, what do you use to manage all these different aspects of your business. Right now I'm writing it all down on paper, but there are certain disadvantages of that. So what do you do to manage your business?
#track
  • Profile picture of the author apkkadam
    You might want to consider using a spreadsheet instead. Easy to use and manipulate data. But make sure to back it up on more than 1 place just in case.
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  • Profile picture of the author jclindayag
    You could use the spreadsheet in Gmail that can automatically save your inventory files. Another free application is dropbox. With this application, you can save and share any files you want without worrying about viruses that may arise in your pc or laptop. It works like your documents folder and automatically saves the files in the dropbox folder that can be sync with your computer.
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  • Profile picture of the author DotComBum
    I limit myself to a few passwords and usernames for all the accounts so I don't have to remember too many passwords and usernames.
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  • Profile picture of the author Adam Sussman
    I keep track with speadsheets. For passwords I would recommend RoboForm or LastPass.
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  • Profile picture of the author JamesMcAllister
    For keeping track of all your passwords, try lastpass..It's really an amazing tool. And if you want to keep track of your inventory, like they recommend, use spreadsheet on google docs. You know it's best to keep track of everything so you will know where you're at, when it comes to finances. That's really important. I am particular with all the finances that are coming in and out my pocket. And you will also know that you're earning or not out of your online business.
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  • Profile picture of the author gpwilson
    Just do everything in priority basis. If you want to do everything then you would run to disappointment. Start your journey with wherever you know instead of focusing what you do not know. Success would definitely come one day.
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  • Profile picture of the author geekology
    Use roboform or lastpass for password management and excel sheets in google docs for everything else. Problem solved
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  • Profile picture of the author MrPete2000
    I use a mac and there is a built in app for saving passwords called keychain... but a 3rd party application is a good idea.

    Also, I use spreadsheets, but I don't store the actual passwords. When it comes to passwords, I have about 5-6 that I remember and then I just combine them to create powerful and secure passwords. I think of a non-related keyword to associate with and then I write down that keyword.

    For example:

    say my password is "Porsche" and my association is "Germany", and another keyword is "Banana" and my association is "fruit"... I could use a special character to join them:

    Porsche^Banana

    and I could safely write the password down as "Germany Fruit" and nobody would have a clue as to the actual password.

    Obviously, the stranger the association, the more secure. Hope that helps.
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  • Profile picture of the author johnpaulgrant
    I use Google Drive/Docs and dropbox for my files. i have used roboform for my passwords and it is also an amazing tool. So hard to memorize all these things especially when you're overwhelmed with so many things.
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    • Profile picture of the author cashp0wer
      I have Excel spreadsheets set up to help me keep up with everything. I would be completely lost without them.
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  • Profile picture of the author CalinDan
    Pen and paper sir.

    You can never go wrong with a paper notebook.

    Regards,
    Dan
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  • Profile picture of the author andyteoh18
    I'm also using RoboForm to keep track all my websites, website with login information and other stuff. It is very convenience and easy to use, furthermore, you do not need to worry about losing your credential as you can backup the RoboForm data. Try it out yourselves, and I'm sure you gonna love it.
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  • Profile picture of the author Bernd Sauereisen
    Hi:

    I too keep a file with all the information on each website I have. Only trouble I have with this is when I am away from my office and a customer needs assistance. Other than that though, I can easily refer back to each file when I need.
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  • Profile picture of the author Mac Wheeler
    My top tried and tested productivity tool is my hosted Microsoft Exchange account. Enterprise level email, with calenders, tasks, contacts, RSS feeds and notes all synced across PC's and mobile devices in real-time, and it even has a web interface if I need to use it, that makes Gmail look like a kids toy.

    My personal, portable nerve center and well worth the few bucks a month it costs.
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  • Profile picture of the author mchelle
    I use excel (or libre calc) to keep track of keyword research (handy that Google's keyword tool exports to CSV) - that way I can sort things easily by search volume/cpc/etc.

    To keep track of expenses, I keep a folder in my email where I save receipts, and I download a report from PayPal each month that I calculate through in excel.

    For everything else, I use TomBoy. It has truly changed the way I organize my ideas and thoughts and keep focused on the many different websites I own. I find it a lot easier to use than trying to store everything in a word doc or notepad file.
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  • Profile picture of the author O0o0O
    One thing you could do is put your passwords on a USB drive and have a backup USB drive inside a safe in your house.
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  • Profile picture of the author Bobby Asburn
    I manage all using a spread sheet. It makes my tasks easy for me also I can get all my info any where via DropBox.
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