by Blase
32 replies
Looking for advice.

My business email is being flooded with spam.

This has been going on now for a few months.

I've had this address for 16 years so I can't dump it.

Do you have a solution that you have used, worked, and you liked?

Thanks
#spam
  • Profile picture of the author James Hessler
    I was going to say Askimet if you were talkig about spam comments but on emails, all I have is everything redirected to my personal hotmail account and that takes care of it for me to a large extent as most if not all spam goes into my junk folder...wish I could be of more help.
    James
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  • Profile picture of the author wordpressmania
    I had this problem before from then I do not use my business email addres for any type of email sign up. Instead I use another email forwarding to my business email for sing ups.

    If anything bad happen I now can stop forwarding emails to my business email. Also you have to mark the ips and emails from where you are getting spam.

    Hope this helps.


    Originally Posted by Blase View Post

    Looking for advice.

    My business email is being flooded with spam.

    This has been going on now for a few months.

    I've had this address for 16 years so I can't dump it.

    Do you have a solution that you have used, worked, and you liked?

    Thanks
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  • Profile picture of the author wordpressmania
    It is also a cool Idea!

    Originally Posted by writeaway View Post

    Run it through GMAIL. Spam to my inbox has stopped. Use your regular pop mail but run it through gmail.
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  • Profile picture of the author WillR
    Is your email address listed online somewhere? Sounds like it is.

    That was your mistake.

    Your only solution is to get a new email address and do NOT post it anywhere online, that includes places like Facebook and domain registrations, etc.
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    • Profile picture of the author Blase
      Originally Posted by WillR View Post

      Is your email address listed online somewhere? Sounds like it is.

      That was your mistake.

      Your only solution is to get a new email address and do NOT post it anywhere online, that includes places like Facebook and domain registrations, etc.
      Of course it is, if your in business it has to be. I have gone to XXX (@) XXX.com

      However I'm not sure your theory is totally correct, but I agree that's why I get more. I don't believe that's the only reason for spam. My wife gets spam and her email address is not online anywhere.

      I'm willing to bet everybody on this forum gets some spam.

      Plus 16 years ago we weren't as smart. :-(
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      • Profile picture of the author WillR
        Originally Posted by Blase View Post

        Of course it is, if your in business it has to be.
        Nope. You do not have to publish your email address online anywhere. That is what contact forms are for. I never publish my email address online anywhere because you are only inviting spam by doing so.

        Originally Posted by Blase View Post

        I have gone to XXX (@) XXX.com
        Unfortunately the email harvesting bots are much smarter than that. They are programmed to know that people try and hide their email address in those type of formats so they would immediately see your email address as xxx@xxx.com and you are then added to their list of email addresses to spam. The only way to stop your address being found is to not publish it online anywhere, ever.

        Originally Posted by Blase View Post

        I'm willing to bet everybody on this forum gets some spam.
        Yes, people will get the odd spam email but once your email address is published online somewhere you will only invite a whole load of more spam. The more freely available you make your email address, the more spam you will get.

        P.S. For your future reference when responding to more than one post just use the 'Multiquote' feature found below each post. Click the 'Multiquote' button below each post you want to reply to and then click on 'Post Reply' right down the bottom. It just gets very hard to follow conversation when you reply to everyone in separate posts and inflates the thread unnecessarily.
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        • Profile picture of the author Blase
          Originally Posted by WillR View Post

          Nope. You do not have to publish your email address online anywhere. That is what contact forms are for. I never publish my email address online anywhere because you are only inviting spam by doing so.



          Unfortunately the email harvesting bots are much smarter than that. They are programmed to know that people try and hide their email address in those type of formats so they would immediately see your email address as xxx@xxx.com and you are then added to their list of email addresses to spam. The only way to stop your address being found is to not publish it online anywhere, ever.



          Yes, people will get the odd spam email but once your email address is published online somewhere you will only invite a whole load of more spam. The more freely available you make your email address, the more spam you will get.

          P.S. For your future reference when responding to more than one post just use the 'Multiquote' feature found below each post. Click the 'Multiquote' button below each post you want to reply to and then click on 'Post Reply' right down the bottom. It just gets very hard to follow conversation when you reply to everyone in separate posts and inflates the thread unnecessarily.
          I agree with everything you said. Hopefully all of this will be instructive
          to others.

          16 years ago we didn't have contact forms, I think that's great advice.
          I will be change all of my sites to contact forms.

          I never knew how that "multiquote" worked.
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  • Profile picture of the author David Moore
    How about having 2 email account, Gmail have a reliable spam filter that you can use for the secondary business email. Check this out to take a look at some email spam filter software review.
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  • Profile picture of the author RapidImpact
    1. do a google search to see where your email is being shown online and try to remove it.
    2. get a dedicated server and set you mail server options to block anything where spf fails. Also connect it to a blacklist like spamhaus
    3. Start blacklisting the domains and ips where the spam is coming from
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    • Profile picture of the author Blase
      Originally Posted by jambon View Post

      1. do a google search to see where your email is being shown online and try to remove it.
      2. get a dedicated server and set you mail server options to block anything where spf fails. Also connect it to a blacklist like spamhaus
      3. Start blacklisting the domains and ips where the spam is coming from

      I like the way you think.

      Question, can you use a VPS instead of dedicated?
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  • Profile picture of the author webboost
    What you need to do is have a va do your emails for you. Tell them to see fwd you the important ones and to delete the spam.
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    • Profile picture of the author Karen Blundell
      have your web host set your SPF record - or you can easily do it yourself through your hosting cPanel by clickking "email authentication". Activate Spam Assassin (also through your cPanel). Set up mail filters to block mail coming in that have specific subject lines or any other easily identified words that you can filter out.

      Good luck.
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      • Profile picture of the author Blase
        Originally Posted by Karen Blundell View Post

        have your web host set your SPF record - or you can easily do it yourself through your hosting cPanel by clickking "email authentication". Activate Spam Assassin (also through your cPanel). Set up mail filters to block mail coming in that have specific subject lines or any other easily identified words that you can filter out.

        Good luck.
        Hey Karen,

        I did not know about the SPF record nor did my ISP suggest it. Thanks

        Spam Assassin done.
        Mail filters done.
        Junk mail training done.
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  • Profile picture of the author datingworld
    Dont list your business email on internet, you can use other emails for marketing on internet...
    Also the best option is to use Gmail now to sort out the spam, I hope it will help you to sort out spam upto certain level..
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    • Profile picture of the author Blase
      Originally Posted by Wahaha View Post

      Why so many spammers email to you?

      It's my business email address and it's been around for 16 years.
      I can also tell you that many of the IM offers I have bought or
      subscribed to have put me on spam lists.

      I know this because when I sign up I use the name of the product
      or the offer in the name box.

      Plus harvesting email address is an easy 24X7 occupation for robots.
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  • Profile picture of the author Blase
    Originally Posted by writeaway View Post

    Run it through GMAIL. Spam to my inbox has stopped. Use your regular pop mail but run it through gmail.

    I was doing that and my Internet provider shut off the forwarder
    because of all of the spam that was coming from my IP address.

    They were nice about it, and talked to me before they did it.
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    • Profile picture of the author RonnyRaygun
      Try Google Apps.

      You'll need to change your DNS so the MX records point to Google's servers.
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    • Profile picture of the author onSubie
      Originally Posted by Blase View Post

      I was doing that and my Internet provider shut off the forwarder
      because of all of the spam that was coming from my IP address.

      They were nice about it, and talked to me before they did it.

      That's why you use POP3 (as suggested) and not Forward.

      Forward "resends" the email so all that spam gets resent through your ISP SMTP server on the Forward.

      POP3 retrieves the email from your ISP mailbox directly without "resending" and sucking up ISP resources.

      If you set up GMAIL with POP3, then it takes the email directly out of your ISP inbox without re-transmitting the email via SMTP.
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  • Profile picture of the author CandyxLand
    Is your email posted on your website? Don't post it as text, post an image displaying your email, so that the spammers can't scrape the text of your email and send you spam.
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  • Profile picture of the author Blase
    I took jambons advice and put my email address in Google search.

    1,060 results!!
    I haven't lloke to see if they are all mine.
    I saw on that had the same @xxx.com but there was a .au after the
    .com so not all 1066 are me, but it's still a lot.

    Try it and see what you get.
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  • Profile picture of the author TimothyTorrents
    Try Googling your email address and see where it has been listed. You might be able to get it delisted from certain websites if you contact the right people.

    Also, instead of typing out your full email address use (at) for @ - that might help keep your email address from being snatched up by spam bots.
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  • Profile picture of the author digitalsapien
    Never use one email for all your online transactions and sign ups. Also, don't make it public.
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    Discover what every Internet marketer needs to know about building a profitable online business only at Entrepreneurs Wealth League.

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  • Profile picture of the author kpmedia
    Just use SpamAssassin and then set some filter rules (based on the SA score)
    What are you using ... cPanel?
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    • Profile picture of the author Jon Patrick
      I second (or third, or fourth, at this point) the suggestion to run your mail through Gmail. You probably won't find an easier to implement solution than this, and it's free.
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    • Profile picture of the author Blase
      Originally Posted by kpmedia View Post

      Just use SpamAssassin and then set some filter rules (based on the SA score)
      What are you using ... cPanel?
      Can you explain more about SA score?

      SpamAssassin was enabled a few months ago.
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      • Profile picture of the author kpmedia
        Originally Posted by Blase View Post

        Can you explain more about SA score?
        SpamAssassin was enabled a few months ago.
        View the source of junk messages. Look at the SA notes, and the score. It'll show something like ""URL listed in the DBL blocklist". Now go to User Level Filtering (or Account Filtering) and make a rule to discard messages with that problem. It'll take some more spam to get the rules down, but within a week, it'll all be gone. Google just puts such things in a junk folder -- it doesn't discard it, as it should.

        I'd also let SA discard anything above 10 in the SA settings. (It makes a rule in User/Account Level Filtering)

        Using Google is unnecessary, a quite frankly NOT suggested if you like to backup your own IMAP accounts. Some people are lazy, and won't do things like this. They use Google or whatever is easy or free (Cloudflare, WordPress plugins, etc), but don't think about the negatives of that method. Too many lazy folks on this forum.
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  • Profile picture of the author dsuitor
    Convert your website to word press and get a captua Plugin
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  • Profile picture of the author zoobie
    Originally Posted by writeaway View Post

    Run it through GMAIL. Spam to my inbox has stopped. Use your regular pop mail but run it through gmail.
    Yeah, gmail is a great idea. But run it on Google apps with your own domain.
    Costs around $50 per year per user.
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