Time Management and Priortization

foxpro9 · 03-03-2009, 01:23 PM

Would greatly appreciate any and all suggestions on two areas I need to focus on which are -

-Time Management

and

-Prioritization

Thanks-

jayottoc · 03-03-2009, 03:13 PM

Time Management – Prioritizing
Do the same way as a Road Warrior calling on customers and prospects.

1st What’s the Target (quota) you aiming to reach – achieve? $xxxxxxx. Sales

List customers you need to see. Rank according to past sales
Adjust them to what you think they could be doing in sales.

Ok they’re (listed) ranked highest to lowest in volume and therefore highest rank has highest priority.
Divide the list into 4 lists A, B, C, and D.
List A has only approx. 15% of total
List B has approx. 25-30%
List C has the majority
List D has a few that generate so little is easier to find new customers than bring them back to life.

Say your goal (task) is to see each A every month or every quarter.
You build your route (routine) to accomplice this
B’s include in routes on the way to and from A’s.
Do the C’s only when you have time left.

(Note I covered North TX from Shreveport to El Paso plus all of OK. About 110 NAPA store, had to call on each at least once a yr.)

Back to the Internet. Target = seek to accomplish
Goals= tasks you do to get closer to Target
OK what’s your Target? What your seeking to accomplishment. $$$XXX Sales?
List all the thing you need to do to reach Target.
Rank as to importance and divide into A B C
Schedule your route or routine around the A goals. Do all A’s need to done daily??

A’s your goal/task is to do/reach each during a cycle (daily or weekly or monthly cycle. your choice)
What’s the most productive thing you can do? Should you be doing it daily?
May be its placing Ads and attend training

Bs What next important, schedule to do some each cycle
Promote on social networks and e-mail responses
10 minutes per soc net not 1 hr on each net

C’s Do a few each cycle but as after thoughts
Learn new ways to promote business Check e-mails

So your building scheduling days activities to insure A’s are accomplished because they have the highest priority. They are the absolute must do's to reach Target $$$$.

.

DominicTFY · 03-03-2009, 09:16 PM

Good time management is the results of great prioritization. In other words, first prioritize the tasks you have and you'll find yourself managing time a lot better and easier.

jayden.fellze · 03-03-2009, 10:26 PM

Eliminate unecessary workload, good prioritization means eliminate the unimportant tasks you can work out for tomorrow. Focus on today, what's important to achieve on the present. When you are already focus on today and what you are trying to achieve a good time management will then takes place.

artsub · 03-03-2009, 10:40 PM

Just focus on the milestones and divide your time accordingly for each one.

joshtheman · 03-04-2009, 11:14 AM

Time management is only easy if you are committed to sticking to it. Otherwise, it will be useless. Prioritize on what you need to do first. Have fun later. Work hard and party harder as they say.

Uncle Zimmerman · 03-04-2009, 01:44 PM

I know from experience that the littelest things can sway me for wayyyy too much time and then when I get back to what I was doing I forget what the outcome is supposed to be. LOL ;-)

honestbizpro · 03-04-2009, 05:46 PM

I am finally investing in 0utsourcing....it's so funny that when you finally have the money to outsource effectively you end up making More Money, and having More fun time! Go figure.

giselle.benites · 03-04-2009, 06:10 PM

Quote:

Originally Posted by foxpro9

Would greatly appreciate any and all suggestions on two areas I need to focus on which are -

-Time Management

and

-Prioritization

Thanks-

This is a very good question. There's so many ways you can go about it. it all depends on what you are willing to implement to manage your time & prioritize you to-do list. For example i am more of a technical person. I use my blackberry for managing my time by scheduling my day & I put an automatic reminder which sets off 15 mins before my next task. I do this every night & I also set recurring tasks so I don't have to be inputting the same things all over again. Some people use excel sheets, others a notebook, it all depends.

I hope I didn't confuse you further. LOL

Giselle

mccflo99 · 03-07-2009, 02:43 AM

Get yourself a copy of the following two books...

The 7 Habits Of Highly Effective People
First Things First

Both are by Stephen Covey and can be had for around $20 together from Amazon. They break down an extremely effective time management system you can start using daily and weekly. 7 Habits touches on the time management system as well as covering the infamous habits and First Things goes more in depth on managing your time, business and life.

I also grabbed a daily, 2 page per day planner from FranklinCovey.com. I splurged and spent around $200 for the planner system, nice Italian leather cover, etc. You can get a cheaper system if you desire and get the same results.

I personally enjoy splurging on the things that help me stay on track, measure results and frankly, "get **** done".

Good luck!
Chris Elliott

vvv12 · 03-07-2009, 11:21 PM

Quote:

Originally Posted by jayottoc

Time Management – Prioritizing
Do the same way as a Road Warrior calling on customers and prospects.

1st What’s the Target (quota) you aiming to reach – achieve? . Sales

List customers you need to see. Rank according to past sales
Adjust them to what you think they could be doing in sales.

Ok they’re (listed) ranked highest to lowest in volume and therefore highest rank has highest priority.
Divide the list into 4 lists A, B, C, and D.
List A has only approx. 15% of total
List B has approx. 25-30%
List C has the majority
List D has a few that generate so little is easier to find new customers than bring them back to life.

Say your goal (task) is to see each A every month or every quarter.
You build your route (routine) to accomplice this
B’s include in routes on the way to and from A’s.
Do the C’s only when you have time left.

(Note I covered North TX from Shreveport to El Paso plus all of OK. About 110 NAPA store, had to call on each at least once a yr.)

Back to the Internet. Target = seek to accomplish
Goals= tasks you do to get closer to Target
OK what’s your Target? What your seeking to accomplishment. $$ Sales?
List all the thing you need to do to reach Target.
Rank as to importance and divide into A B C
Schedule your route or routine around the A goals. Do all A’s need to done daily??

A’s your goal/task is to do/reach each during a cycle (daily or weekly or monthly cycle. your choice)
What’s the most productive thing you can do? Should you be doing it daily?
May be its placing Ads and attend training

Bs What next important, schedule to do some each cycle
Promote on social networks and e-mail responses
10 minutes per soc net not 1 hr on each net

C’s Do a few each cycle but as after thoughts
Learn new ways to promote business Check e-mails

So your building scheduling days activities to insure A’s are accomplished because they have the highest priority. They are the absolute must do's to reach Target $$$$.

.

Thanks for sharing! After having a full time job, where everything is defined, setting your own scheudle and sticking to it, especially if you are not very organized, can be definitely a challenge. I am focusing on setting my schedule now to get things done!

Veronica

Collegepro · 03-12-2009, 09:03 PM

Here's some guidance on priortization

Organizing Priorities

Fundamentally, any task an individual needs to perform can be broken down into one of 5 categories:

Important and urgent
Important but not urgent
Urgent but not important
Busy work
Wasted time

Important and urgent tasks would include such matters as following up any enquiries/telephone messages, or in other words those tasks for which a client or clients are expecting a response within a short space of time.

Important but not urgent tasks are slightly less apparent, insofar as most important things in life are not specifically urgent. This category of tasks can be postponed indefinitely unless the individual initiates action deliberately. An example of important but not urgent may be visiting the dentist for a check up.

Urgent but not important tasks are those that require immediate action but are really not of high priority if the individual stepped back from the situation and observed objectively. An example here would perhaps be purchase of pin-on blank name badges to replace sticky labels in time for a group meeting. If the task is not performed in time for the next meeting, the time-limit will expire. But the meeting can continue as normal if the task has not been performed.

Busy work includes tasks that are neither urgent nor important but are probably worth doing. These tasks are often diversionary, ie they give the individual a feeling of being busy and active whilst enabling those important but not urgent tasks to be put off. A classic example here is of the individual writing a letter. Rather than get down to this task, (s)he sorts through paperwork, tidies out drawers, dusts shelves and suddenly realizes that it is now too late to write the letter. There is a vague disappointment that the required task had not been accomplished, consolation that (s)he has been busy doing worthwhile things, but a realization that working on low-priority tasks provided the excuse for delaying the far more essential task originally assigned.

Wasted time is, of course, rather subjective. To one person, watching TV is "a complete waste of time" whereas to another person, watching TV is "enlightening" or "entertaining". The general rule to observe is that if the individual feels that his/her time could have been better spent doing something else, then in all probability that time has been wasted. Too much allocation of time to tasks in the 3rd and 4th category will cause yet more allocation of time to category 5.

Generally, most tasks in category 2 will require more attention, and in turn, attention to category 2 will set the effective time manager aside from the ineffective ones.

Minisite Frog · 03-17-2009, 12:30 AM

Another great book is '4 Hour Work Week' by Tim Ferris

He writes with a very casual style and is quite inspirational.

This book really pointed out some simple techniques and breaks them right down for you.

Elimination seems to be an area that isn't considered when coming to time management but really they come hand in hand. You will be amazed when you break down your tasks, how many are actually necessary.

There is also some priceless info on outsourcing in this book

Vincelog · 03-17-2009, 02:31 AM

Quote:

Originally Posted by foxpro9

Would greatly appreciate any and all suggestions on two areas I need to focus on which are -

-Time Management

and

-Prioritization

Thanks-

Hi foxpro9,

Have you read about the 80/20 principle which can help you achieve more using less. The principle helps to tackle the 2 problems that you faced.

I have written an article on the 80/20 principle and you can read more about it by clicking here

Cheers
Vincent
Personal Development Blogger

trishia_16 · 03-17-2009, 07:30 AM

First you need to prioritize what you really want to achieve during the day, the most important among them, those that are needed immediately, set aside those that you can do tomorrow. Then you can start working, time management will go along since you already know what you are going to work on the present.

vegetablevn · 09-21-2010, 11:30 AM

Quote:

Originally Posted by trishia_16

First you need to prioritize what you really want to achieve during the day, the most important among them, those that are needed immediately, set aside those that you can do tomorrow. Then you can start working, time management will go along since you already know what you are going to work on the present.

Hi,

I agreed with you. Any way, your points of view make me thinking about some thing for my project.

Pls try to keep posting. Tks and best regards

Gary Pettit · 09-21-2010, 11:52 AM

Thank you, mccflo, that was exactly what I was going to suggest. Those two books--along with a copy of the Franklin Planner "training" video or audiotape--still represent the highest plateau of personal time management, for the best possible reason:
Just as can be said about money, don't work for time. Make time work for you.

PeterDunin · 11-24-2010, 12:10 PM

Quote:

Originally Posted by DominicTFY

Good time management is the results of great prioritization. In other words, first prioritize the tasks you have and you'll find yourself managing time a lot better and easier.

Great point old chap,couldn't have said it better myself!

Sahak77 · 11-24-2010, 12:22 PM

Hey foxpro9, I know where you are coming from, I used to have a lot of problems with time management and prioritizing. Have you ever heard of The Big Rocks Time Management? I just searched for this video on Youtube to share it

YouTube - Big Rocks

, This is an animation, and I am sure you will get the point

richard_s_smith · 11-24-2010, 02:57 PM

kept a pretty detailed journal for one week of exactly what i was doing and how long i was doing it, it was a pain in the ass but very revealing,i've been mapping out the next day and week with fairly specific blocks of time set for each task, not a perfect system but definitely better than what i was doing, just doing something in a forward direction is a start, momentum follows with your level of persistence

Dave Matthews · 11-25-2010, 05:30 AM

Thanks for the post, I learnt alot reading other replies to you!!

Now to put them into action..........

03-03-2009, 01:23 PM	#1
foxpro9 Active Warrior Join Date: Apr 2008 Location: , , USA. Posts: 40 Thanks: 1 Thanked 0 Times in 0 Posts Social Networking	Time Management and Priortization Would greatly appreciate any and all suggestions on two areas I need to focus on which are - -Time Management and -Prioritization Thanks-
	Brett Schaefer http://www.seomagnet.org

03-03-2009, 03:13 PM	#2
jayottoc NorseStar Join Date: Feb 2009 Location: Pipe Creek TX, NW of San Antonio Posts: 3 Thanks: 0 Thanked 0 Times in 0 Posts Social Networking	Re: Time Management and Priortization Time Management – Prioritizing Do the same way as a Road Warrior calling on customers and prospects. 1st What’s the Target (quota) you aiming to reach – achieve? $xxxxxxx. Sales List customers you need to see. Rank according to past sales Adjust them to what you think they could be doing in sales. Ok they’re (listed) ranked highest to lowest in volume and therefore highest rank has highest priority. Divide the list into 4 lists A, B, C, and D. List A has only approx. 15% of total List B has approx. 25-30% List C has the majority List D has a few that generate so little is easier to find new customers than bring them back to life. Say your goal (task) is to see each A every month or every quarter. You build your route (routine) to accomplice this B’s include in routes on the way to and from A’s. Do the C’s only when you have time left. (Note I covered North TX from Shreveport to El Paso plus all of OK. About 110 NAPA store, had to call on each at least once a yr.) Back to the Internet. Target = seek to accomplish Goals= tasks you do to get closer to Target OK what’s your Target? What your seeking to accomplishment. $$$XXX Sales? List all the thing you need to do to reach Target. Rank as to importance and divide into A B C Schedule your route or routine around the A goals. Do all A’s need to done daily?? A’s your goal/task is to do/reach each during a cycle (daily or weekly or monthly cycle. your choice) What’s the most productive thing you can do? Should you be doing it daily? *May be its placing Ads and attend training* Bs What next important, schedule to do some each cycle *Promote on social networks and e-mail responses* 10 minutes per soc net not 1 hr on each net C’s Do a few each cycle but as after thoughts *Learn new ways to promote business Check e-mails* So your building scheduling days activities to insure A’s are accomplished because they have the highest priority. They are the absolute must do's to reach Target $$$$. .
	Be a Stone Cutter. Have a vision. Keep Chip away until it's revealed. Instill the vision in helpers-fellow visionaries. (paraphrase of Jaysons wisdom) 1000Profits.jaysinvestorsvc.com Last edited by jayottoc; 03-03-2009 at 03:16 PM. Reason: typo's

03-03-2009, 09:16 PM	#3
DominicTFY Dominic Tay War Room Member Join Date: Dec 2006 Location: Singapore Posts: 223 Thanks: 10 Thanked 22 Times in 17 Posts Social Networking	Re: Time Management and Priortization Good time management is the results of great prioritization. In other words, first prioritize the tasks you have and you'll find yourself managing time a lot better and easier.
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03-03-2009, 10:26 PM	#4
jayden.fellze It's just me! Join Date: Oct 2008 Posts: 471 Thanks: 11 Thanked 17 Times in 16 Posts	Re: Time Management and Priortization Eliminate unecessary workload, good prioritization means eliminate the unimportant tasks you can work out for tomorrow. Focus on today, what's important to achieve on the present. When you are already focus on today and what you are trying to achieve a good time management will then takes place.
	>> FREE Report: 100 Targeted Visitors/Day From Scratch In 2 Months << .

03-03-2009, 10:40 PM	#5
artsub HyperActive Warrior Join Date: Feb 2009 Posts: 154 Thanks: 4 Thanked 20 Times in 16 Posts	Re: Time Management and Priortization Just focus on the milestones and divide your time accordingly for each one.

03-04-2009, 11:14 AM	#6
joshtheman Clinical Hypnotist Join Date: Feb 2009 Location: New York Posts: 19 Thanks: 1 Thanked 0 Times in 0 Posts	Re: Time Management and Priortization Time management is only easy if you are committed to sticking to it. Otherwise, it will be useless. Prioritize on what you need to do first. Have fun later. Work hard and party harder as they say.
	Stress Education Center Stress Hypnosis Relaxation Tips and Techniques

03-04-2009, 01:44 PM	#7
Uncle Zimmerman Warrior Member Join Date: Feb 2009 Posts: 8 Thanks: 0 Thanked 0 Times in 0 Posts	Re: Time Management and Priortization I know from experience that the littelest things can sway me for wayyyy too much time and then when I get back to what I was doing I forget what the outcome is supposed to be. LOL ;-)

03-04-2009, 05:46 PM	#8
honestbizpro Senior Warrior Member War Room Member Join Date: Mar 2007 Location: , , . Posts: 3,841 Thanks: 194 Thanked 509 Times in 316 Posts	Re: Time Management and Priortization I am finally investing in 0utsourcing....it's so funny that when you finally have the money to outsource effectively you end up making More Money, and having More fun time! Go figure.
	Get $1000+ Per Commission Starting Today!

03-07-2009, 02:43 AM	#10
mccflo99 Master Wordsmith War Room Member Join Date: Feb 2004 Location: Corpus Christi, TX, USA. Posts: 233 Thanks: 1 Thanked 23 Times in 17 Posts Social Networking	Re: Time Management and Priortization Get yourself a copy of the following two books... The 7 Habits Of Highly Effective People First Things First Both are by Stephen Covey and can be had for around $20 together from Amazon. They break down an extremely effective time management system you can start using daily and weekly. 7 Habits touches on the time management system as well as covering the infamous habits and First Things goes more in depth on managing your time, business and life. I also grabbed a daily, 2 page per day planner from FranklinCovey.com. I splurged and spent around $200 for the planner system, nice Italian leather cover, etc. You can get a cheaper system if you desire and get the same results. I personally enjoy splurging on the things that help me stay on track, measure results and frankly, "get **** done". Good luck! Chris Elliott
	Copywriter With High Profile References... Click Here >>> Copywriter Personal Blog (Music Reviews, Bad Business, Poetry)... Click Here >>> http://www.ibechris.com

03-12-2009, 09:03 PM	#12
Collegepro Active Warrior Join Date: Dec 2008 Location: Canada Posts: 37 Thanks: 0 Thanked 4 Times in 4 Posts	Re: Time Management and Priortization Here's some guidance on priortization Organizing Priorities Fundamentally, any task an individual needs to perform can be broken down into one of 5 categories: Important and urgent Important but not urgent Urgent but not important Busy work Wasted time Important and urgent tasks would include such matters as following up any enquiries/telephone messages, or in other words those tasks for which a client or clients are expecting a response within a short space of time. Important but not urgent tasks are slightly less apparent, insofar as most important things in life are not specifically urgent. This category of tasks can be postponed indefinitely unless the individual initiates action deliberately. An example of important but not urgent may be visiting the dentist for a check up. Urgent but not important tasks are those that require immediate action but are really not of high priority if the individual stepped back from the situation and observed objectively. An example here would perhaps be purchase of pin-on blank name badges to replace sticky labels in time for a group meeting. If the task is not performed in time for the next meeting, the time-limit will expire. But the meeting can continue as normal if the task has not been performed. Busy work includes tasks that are neither urgent nor important but are probably worth doing. These tasks are often diversionary, ie they give the individual a feeling of being busy and active whilst enabling those important but not urgent tasks to be put off. A classic example here is of the individual writing a letter. Rather than get down to this task, (s)he sorts through paperwork, tidies out drawers, dusts shelves and suddenly realizes that it is now too late to write the letter. There is a vague disappointment that the required task had not been accomplished, consolation that (s)he has been busy doing worthwhile things, but a realization that working on low-priority tasks provided the excuse for delaying the far more essential task originally assigned. Wasted time is, of course, rather subjective. To one person, watching TV is "a complete waste of time" whereas to another person, watching TV is "enlightening" or "entertaining". The general rule to observe is that if the individual feels that his/her time could have been better spent doing something else, then in all probability that time has been wasted. Too much allocation of time to tasks in the 3rd and 4th category will cause yet more allocation of time to category 5. Generally, most tasks in category 2 will require more attention, and in turn, attention to category 2 will set the effective time manager aside from the ineffective ones.

03-17-2009, 12:30 AM	#13
Minisite Frog www.minisitefrog.com War Room Member Join Date: Mar 2009 Location: Sydney, Australia Posts: 67 Thanks: 0 Thanked 80 Times in 11 Posts Social Networking Contact Info	Re: Time Management and Priortization Another great book is '4 Hour Work Week' by Tim Ferris He writes with a very casual style and is quite inspirational. This book really pointed out some simple techniques and breaks them right down for you. Elimination seems to be an area that isn't considered when coming to time management but really they come hand in hand. You will be amazed when you break down your tasks, how many are actually necessary. There is also some priceless info on outsourcing in this book
	MinisiteFrog.com – High Converting Minisite and Salesletter Designs

03-17-2009, 07:30 AM	#15
trishia_16 Warrior Member Join Date: Mar 2009 Location: Philippines Posts: 12 Thanks: 0 Thanked 0 Times in 0 Posts	Re: Time Management and Priortization First you need to prioritize what you really want to achieve during the day, the most important among them, those that are needed immediately, set aside those that you can do tomorrow. Then you can start working, time management will go along since you already know what you are going to work on the present.
	Be a part of the growing family. Everything you need for Internet Marketing and Website Development is here. www.sitesource101.com

09-21-2010, 11:52 AM	#17
Gary Pettit WebTrafficMassacre.com War Room Member Join Date: Sep 2008 Location: Torrance,California Posts: 1,120 Thanks: 57 Thanked 176 Times in 143 Posts Social Networking Contact Info	Re: Time Management and Priortization Thank you, mccflo, that was exactly what I was going to suggest. Those two books--along with a copy of the Franklin Planner "training" video or audiotape--still represent the highest plateau of personal time management, for the best possible reason: Just as can be said about money, don't work for time. Make time work for you.
	"FREE SIGNUP" Slaughter Your Competition With the Most Brutal FREE Traffic Generator on the Internet http://WebTrafficMassacre.com

11-24-2010, 02:57 PM	#20
richard_s_smith Active Warrior War Room Member Join Date: Nov 2010 Posts: 61 Thanks: 6 Thanked 5 Times in 5 Posts	Re: Time Management and Priortization kept a pretty detailed journal for one week of exactly what i was doing and how long i was doing it, it was a pain in the ass but very revealing,i've been mapping out the next day and week with fairly specific blocks of time set for each task, not a perfect system but definitely better than what i was doing, just doing something in a forward direction is a start, momentum follows with your level of persistence
	Love the life you live so you can live the life you love.

11-25-2010, 05:30 AM	#21
Dave Matthews Active Warrior War Room Member Join Date: Aug 2010 Posts: 64 Thanks: 5 Thanked 7 Times in 7 Posts	Re: Time Management and Priortization Thanks for the post, I learnt alot reading other replies to you!! Now to put them into action..........