How to Deal with Design Changes and Update Requests?

7 replies
I'm in the research and planning stage of creating a business that offers website design to small / medium sized local businesses.

I've seen some people have good success with this business model and it looks like something I could make work, but I have a quick question.

I'd be grateful if anyone with experience in selling websites to businesses could help.

I would imagine that some clients are going to be picky, often contacting you to request changes to the website after it has been built.

How do you deal with clients that constantly request changes to the website after completion?

For example, after the site has been built, a client may want images added, colour changes, prices and opening hours updated, new pages added, etc.

Should I charge for updates and changes to the website?
#deal #design #requests #update
  • Profile picture of the author Oziboomer
    Originally Posted by BarryOnline View Post

    For example, after the site has been built, a client may want images added, colour changes, prices and opening hours updated, new pages added, etc.

    Should I charge for updates and changes to the website?
    This what contracts are for.

    You need to define the scope of your agreement and set charges for various updates etc.

    IamNameless may have some input in regards to this...check out his offer here on the forum...along with other who have been in your situation in the past.
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  • Profile picture of the author chaotic squid
    Originally Posted by BarryOnline View Post

    How do you deal with clients that constantly request changes to the website after completion?

    For example, after the site has been built, a client may want images added, colour changes, prices and opening hours updated, new pages added, etc.

    Should I charge for updates and changes to the website?
    Simple, you charge them your hourly rate.

    Could also offer monthly maintenance plans. Such as: $50/Mo for up to 1 Hr of work, $100/Mo for up to 3 Hrs of work, and so on. I like the maintenance plans better because it's guaranteed income and helps you better estimate the amount of hours they need on a monthly basis.
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  • Profile picture of the author NewParadigm
    outsource the routine changes, or have them hire a PT person hourly, or train a current employee.
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    In a moment of decision the best thing you can do is the right thing. The worst thing you can do is nothing. ~ Theodore Roosevelt

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    • Profile picture of the author savidge4
      Originally Posted by NewParadigm View Post

      outsource the routine changes, or have them hire a PT person hourly, or train a current employee.
      Your wanting to start a web design firm correct? You would have to train a current employee to make site changes?

      Something is not making sense here.
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      Success is an ACT not an idea
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  • Profile picture of the author iAmNameLess
    Are you charging a monthly fee for both hosting and maintenance? $50/mo seems to be the sweet spot.

    I don't think charging an hourly rate is in your best interest when it comes to this. Instead, you should be setting the proper expectations when they pay. Allow for changes, revisions, etc. but once they approve the site and it "goes live", included in the monthly hosting/maintenance would be minor changes like text/content changes, possibly picture uploading if they have a gallery.

    Prices, opening hours, stuff like that, just give it to them. That's easy, takes 1 minute to do, right?

    Now the color changes and adding pages, that's where the problem is. Color changes, that's a design issue, if the site went live and they approved the design then that is not included in the monthly hosting/maintenance.

    Adding pages can easily be solved by adding different pricing packages for your services. For example you sell 5-7 page website for $999.... if they want to add 3 pages they move up to the next tier, of 8-12 page website for $1,399, they pay the difference of $400.

    Make sense?
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  • Profile picture of the author Slade556
    You should definitely have a contract signed before doing any kind of work. Describe everything in your contract, with detail, so that there will be no confusion regarding what the 'final product' will have to look like. And if the client wants additional changes, charge them. Set up an hourly rate and charge according to what that is.
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  • Profile picture of the author BarbaraP
    Everyone has given great advice so far. Make sure that before the site goes live you have documented approval that they have accepted the site design and content and approve it going live with a paragraph that restates the cost of updates and changes from here. If you're doing a stage by stage approval as the site is built, get the same OK from them in person or via email to protect yourself and especially your time. You'll learn how to spot the whiners and "just one more thing" people as you get into this. The ones who really eat your profits are the "I'll know it when I see it" --- they cannot make a decision, constantly come back after they've "talked to their friends," and are perpetual time-robbers. Prep the interim stage approvals and "go live" approvals so it's part of your process/system. And have your standard choices for after-launch "updates and maintenance package" as mentioned earlier in the thread. Cheers to your success!
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