I GOT A CALL BACK TODAY!! - Getting "Call Backs" Into Perspective.

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" I got a good call back today! Now Im going to stop cold calling, and get prepared for my call back!"



So many times this is a silent killer of productivity. A person will get someone on the phone who says “Call me back in January”, or “Call me back another time”.

Well.

There are a lot of ways to avoid getting that answer…but not always.

70% of them have no interest and are just blowing you off… 20-30% of them may actually be interested but it truly isn’t a good time for them.

So is getting a “call me back later” a failure or a success?


Sometimes it’s a failure because you may have missed a buying signal that would have made it a close on the spot… other times its because they just weren’t interested…and OTHER TIMES it’s a legit deal that is just in the pipeline.

So How do you view call backs?

Im going to give you the answer that I posted in another post, and expand upon it.

I see this as a subject that deserves more clarity.

If you keep track of your call backs, and call them once or twice a month over 6 months 2-3 out of 10 will turn into sales.

Call backs are the thing that take you to the second level...

In other words, they build up in your pipeline, and a month down the road when you are averaging 2 cold sales per day, call backs come in and kick you up to 3.

Each day you should wind up with a sale or two, and a stack of 4-6 good solid call backs.

Keep track of them, but dont put alot of salt in them...

Dont ever get hung up and let yourself stop moving forward just because you got a potential call back. Getting a call back is no substitute for real productivity and getting a sale each day. Dont take the rest of the day off just because you got a callback, in short.

However , they DO have value...

A call back is a potential pipeline sale that you have a 20% to 30% chance with over the next few weeks or months..., not to replace your daily goal of cold sales. Put them to the side and see them as potential rainy day sales. A big stack of them will come in handy on rainy days.

What will happen is that you may struggle to make one sale per day at first, but in the process of getting there you develop a ton of call back cards… (index cards) , and by the time you start getting to where you can make one sale per day consistently over a month, then your call backs start building up and BONUS…that one sale per day doubles, because each day you are also getting a gravy call back sale along with your one cold sale.

Also the more cold selling you are doing the more call backs you are generating too and higher quality ones…

Call backs are not useless….you have a 30% chance with them- 2-3 out of ten will turn into sales generally if you keep following up.


How does that go?

Prospect: “Can you call me back in January?”

Telemarketer:
Sure, whats better for you more toward the end of the month?

A: Write it down on an index card, also an email address if you have stuff you can send in the interim..

B: Keep the call back dates and any specific notes.

C: Go on cold prospecting an get your cold sale for the day.

D: Call back late January

Late January:

Telemarketer: “Hey Bob , this is John, I remember you saying you were having some roof problems but that you weren’t taking any quotes til January and I have a note here that you had asked me to call back...”

Prospect: Yeah I decided to move that till spring time… It would probably be best to call me back in early May…”

Telemarketer: “I understand, with the weather and all, let me run this by you though Bob, we are having a sale right now… I have a couple of guys out your way doing estimates anyway, why don’t I send one by and we will do your quote…and I will see if we can go ahead and lock in the special price for you, that way when you go to do it in MAY, you will already have a special price quote and you wont have to pay full price… Is Tuesday good for you?”

Prospect: No I will just go ahead and wait, but I appreciate it, just give me a call back in May, I will probably be ready to do something around then…”

Now May rolls around…

Mind you, none of this is affecting your daily cold sales… these are gravy extra sales, it takes two minutes to follow up. The key is to keep your call backs organized, and stay in front of them via email as much as possible in between.

Telemarketer: Hey Bob this is John… You said to call you back in May on that roofing quote… I have a couple of guys out your way on Tuesday hows that gonna look for you… Is morning good?

Prospect: “Sure send them out… I actually got another quote yesterday but I would love to see yours”.

Bingo you have an appointment and a 50% chance of a sale.

Now…

Before one looks at this and says “Man that’s a lot of work”.

Its really just taking ten minutes per day to flip through your call back files and see if there is anything there that day.

After awhile you will start getting a sale every day from call backs as the pipeline builds… That’s how it works.

Take it from a guy who has spent a lot of time in a booth pulling out every stop to be the top competitor every day for months on end.

Call backs can give a newby a false sense of security like they have accomplished something, and keep them from fiercely moving forward to get a cold sale…that is dangerous.

There is a CHANCE of them turning into sales – around 30% over the long haul, but your job is to make a cold sale and build up good call backs in your pipeline along the way. Focus on cold, and build your treasure of call backs.

Where a cold call has about a 5 percent chance of closing on the first call… a call back has a 30% chance, however you can make 20 times the amount of cold calls each day as you can call backs …Just build them up on the side.

They are rainy day sales.

If you keep track of them, at the end of the year a third of your sales will have come from call backs.

Hope this helps,

-John
#back #call #call backs #perspective #today
  • Profile picture of the author shane_k
    Interesting post.

    Another thing to add besides "call backs" is if you make a sale within the first hour or two of your day don't take the rest of the day off either.

    If you think about it, when you make that first sale of the day, it makes you feel good, or great. This changes your attitude, posture, voice tone, expectations of success, state of mind etc.

    And all of that will have an effect on the calls you make after you have landed that first sale of the day. And because it changes your state in a more positive way, it also increases the chances of you making another sale.

    So after you make your first sale of the day, don't stop, keep moving forward, plugging away at your calls, or walk-ins or whatever.

    Success breeds success.
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    • Profile picture of the author John Durham
      Originally Posted by shane_k View Post

      Interesting post.

      Another thing to add besides "call backs" is if you make a sale within the first hour or two of your day don't take the rest of the day off either.

      If you think about it, when you make that first sale of the day, it makes you feel good, or great. This changes your attitude, posture, voice tone, expectations of success, state of mind etc.

      And all of that will have an effect on the calls you make after you have landed that first sale of the day. And because it changes your state in a more positive way, it also increases the chances of you making another sale.

      So after you make your first sale of the day, don't stop, keep moving forward, plugging away at your calls, or walk-ins or whatever.

      Success breeds success.
      Good point Shane

      Zig always says that the best time to make a sale is after you just made one. I find that to be true.
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  • Profile picture of the author Jason Kanigan
    We can also ask, "No problem, Bob; say, what'll be different in January that will make it a better time for you?"

    The answer will tell us whether this prospect is blowing us off or has a legitimate reason to move the decision, and our qualifying step, back.
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    • Profile picture of the author John Durham
      Originally Posted by Jason Kanigan View Post

      We can also ask, "No problem, Bob; say, what'll be different in January that will make it a better time for you?"

      The answer will tell us whether this prospect is blowing us off or has a legitimate reason to move the decision, and our qualifying step, back.
      As stated in the OP, there are various ways to avoid getting the ultimate answer "call me back"... In fact most call rooms require at least a couple of rebuttals before accepting that answer...

      This is more about what to do with a call back when you get one.

      Is it useless?

      No.
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  • Profile picture of the author Mwind076
    Great post (as always). I think too many people that call for themselves feel they are "wasting time" by calling these follow ups. As you point out, spending 3 extra calls, and a total of maybe 5 minutes over those calls will not break anyone making cold calls. If you aren't working your CB's then you are losing a good bit of opportunity in possible sales.

    It's also why we're in business, people don't want to mess with keeping up with this type of thing. So, either do your own call backs or hire someone to chase them for you
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    • Profile picture of the author John Durham
      Originally Posted by Mwind076 View Post

      Great post (as always). I think too many people that call for themselves feel they are "wasting time" by calling these follow ups. As you point out, spending 3 extra calls, and a total of maybe 5 minutes over those calls will not break anyone making cold calls. If you aren't working your CB's then you are losing a good bit of opportunity in possible sales.

      It's also why we're in business, people don't want to mess with keeping up with this type of thing. So, either do your own call backs or hire someone to chase them for you
      Call backs are relatively meaningless, unless you plan to be calling for a few months...because they build up in the pipeline. If you dont plan on calling enough to build a significant pipeline then they wont help you much.

      You may get a lucky sale off one in the beginning, but unless you have called for any extended kind of campaign, which most havent, you wouldnt understand how call back eventually turn into a third of your sales because you dont get the whole pipeline thing in anything more than theory.

      In fact you may not even THINK in terms of "a third of your sales" because you arent even able to MAKE daily sales, or enough to even divide up into fractions... or have enough data about your own performance to analyze where those fractions come from lol

      When you are casually just trying something its one thing...but when you are competing, or on a strict quota, every point counts, then you pay attention to everything that brings you points, you know your numbers, you know when you are on and when you are off by the MINUTE, and you are trying to get the most efficiency out of every move.

      You can tell within 5 mintues if your tone is attracting or pushing people away, and you begin to notice what contributes a 1% advantage, and you will notice 20 things, over time, that contribute a 1% advantage, and you now have a 20% advantage because of it.

      If I only beat people by 20% in my booth selling days I would think it was a bad day personally... so I paid attention minute by minute, day by day what worked and what didnt for me. What contributed to my chances and what didnt.

      Personally, I am a competitor, or at least was when I was a little younger... not so much now... anyway, I was for years, so all the little nuances were important to me, I dissected my own performance from every angle...I worked my ass off...then later I learned the principles and work became easy because I let THEM do the work.

      I can say this to you because you have spent those hours calling...maybe even competing, and have done those long campaigns where you are on the phone for months learning all the finite nuances.

      I know my numbers, and you see it too Mwind because you are a professional caller, and again, anyone who has become as familiar with telemarketing as you and I have. know these things that can make others prospecting ALOT more successful. Keeping track of call backs, around a month in, will start making up about a third of your sales. Period.

      Yes we know all the little rebuttals and pre objection stoppers that avoid the answer "call me back", those are basic old school telemarketing 101- but any given rebuttal works about 2-3 out of ten times, the same as a call back... Alot of the "advanced" stuff that is taught is beginner stuff for a person like you or myself... I have done forgotten more about telemarketing than alot of people remember. There is another level that operates on laws and principles more than anything that is "said".

      Im going to indulge myself and go on here for the sake of other people understanding that there IS advice available from real phone pro's here, and if you take it, you WILL succeed...because they know how to, and have done it.

      You cant learn to make 100 sales in a year from someone who has never done it. But you can learn ALOT from someone who has.

      In my quest to become a champion, I took it so seriously that I literally memorized and could quote all of Og Mandino's nine scrolls, and studied them intensely for a year. So you are talking about not only a champ telemarketer, which I know you are too...but we are talking about a person who totally devoted themselves to being the best and learning every nuance... and as a result is in the top 1% of telemarketers, and managers.

      Some people arent playing on the same field we are Mwind... And I SERIOUSLY dont mean anyone specific...because there also ARE some people who have done enough time in a booth to know...But if people took more of our advice they would save themselves alot of learning curve.

      I seriously dont say this arrogantly... but these guys that say "Awww , I would just tell em this..."....they havent been on too much. You can pull any trick you want when you are only making ten calls... and you will be more powerful in that ten minute session..., even though it may not get you a sale, you can get a "pitch" if you truly push your way in.

      But try keeping that up- for 7 hours straight, even 6 DAYS straight, or six MONTHS straight for seven hours per day like clockwork and see what your averages are.

      I know, I use to beat those guys every day, they were the hair and I was the tortoise.

      I dont know if this makes sense but in a short burst of energy alot of things work that dont work over a long session. Its a momentum/energy thing.

      They are going to be just about the same as the other thousand telemarketers I have worked with unless they are HIGHLY exceptional, and 8 out of ten of THOSE guys are writing wood and bad business just to throw numbers on the board.

      If you take it easy and just learn the laws though you dont have to be a superstar, just learn the laws that will lead you to your desired daily number.

      Flashy rebuttals are cool but... Mwind, you know the score... ANYTHING works once in awhile. any blind squirrel can get a nut once in awhile.... But try doing it deliberately for months on end. Call your shots and your score every day and hit it intentionally...

      Alot of these guys think its the things they are saying, just because something works once in awhile... Now its a "secret rebuttal"...There are less aggressive principles that can work, which I myself have employed to whip the pants of the guys who were hams talking all that stuff.

      Many of the advanced techniques taught here are beginners childs play, true understanding comes from dialing thousands of numbers with a deliberate intention of getting better and better and increasing your odds 1% at a time.

      There is no magic secretary statement for example, that will blow down all secretaries and stop them in their tracks...but there are some simple principles that will help you with that.

      Everyone is looking for the magic statements though.

      Why do you recommend "pitches" then John?

      I dont recommend just any pitch...I recommend pitches written by a person who has all that understanding and can build it in for you. And I recommend that you spend the appropriate time with that pitch to be able to deliver it with excellence.

      Thank you. Yes. Callbacks are valuable, if you plan on being around awhile. If you know the numbers , they will account for 30% of your sales down the road by doing what I said in the OP. Period.

      End of rant. I guess it was a ranting day...whew. Got it out. Its over.

      -John
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      • Profile picture of the author BarbaraMcKinney
        [QUOTE=John Durham;7439460]Call backs are relatively meaningless, unless you plan to be calling for a few months...because they build up in the pipeline. If you dont plan on calling enough to build a significant pipeline then they wont help you much.

        Agree to Sir John Durham. Thank you Sir for always giving us some useful advices. Going back, you must formulate some very good strategies to increase the percentage of the buying process those prospects(or the converting them into the buying state) by engaging constantly communicating with them through emails and of course you can also utilize the use of social media campaign.
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  • Profile picture of the author Mwind076
    I'm glad you have the energy to type all that...I'll just put a stamp of approval on it. I'm beat after this week.

    Your entire post is great for those "testing" and is right on target to explain how a week of calls will get you somewhere, but not anywhere near where you want to be, or you expect your caller to get you! Jump in, stick with it and work the list all the way through (and add lists...and more lists) and you'll start seeing that ROI go up once those CB's kick in.
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    • Profile picture of the author John Durham
      Originally Posted by Mwind076 View Post

      I'm glad you have the energy to type all that....
      Same way I had the energy to be a champ telemarketer and high motivation manager... it just pours out because I let it flow.
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      • Profile picture of the author Mwind076
        Originally Posted by John Durham View Post

        Same way I had the energy to be a champ telemarketer and high motivation manager... it just pours out because I let it flow.
        I was referring to the fact that we haven't slept in 4 days.
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