Karan Rawat | 28th November 2012 05:21 PM | How to write a Formal Email..! Subject is more important than the email itself, it should be focused, clear and informative. Strong Subjects: - Invitation to the ABC Conference, Nov 2009
- Application for Account Manager Position #413 – Jane Smith CV
- Agenda for the meeting on Monday, 10am
- Party Invitation for John, Sally and Martin
- Updates on the building plans
- Meeting scheduled for Oct 15, Thursday @ 10am
- Great craft ideas using recyclable materials
Weak Subjects: - [blank]
- Hi, Hello, How are you?
- First line of the email message
- Words to avoid: Help, Percent Off, Reminder, Free
Example Greetings : don’t misspell the name! - Dear [name],
- Hi [name],
- Hi,
- Hello [name],
- Hello,
- To whom it may concern,
Example Opening Sentences - Following our phone conversation, I am sending you…
- Attached please find the documents you requested regarding…
- In regards to the upcoming pilot program, I have listed below the tasks and deadlines that need to be completed.
- Further to our last discussion, I would like to bring to your attention the following issues:
- As we agreed, there will not be …
- Please reconsider our proposal for …
- In response to your job post for Marketing Director, please find below a brief overview of my skills. I have also attached my CV for your review.
Example Email Information in Detail : details, information and actions required. - Here is the detailed list:
- In addition to the attached agenda, please click on this link http://www...
- To register for the online event, please go to...
Example Closing Sentences - I look forward to your reply.
- Thank you for the time you have taken to review my candidacy for the position.
- Please don’t hesitate to contact me with any questions or concerns you may have.
- Thank you, in advance, for your time.
- I await receipt of the information we discussed.
- Please forward me the exact information.
Example Sign-offs before the Signature : identify yourself, company and contact information. - Sincerely,
- Thank you,
- Best Regards,
- Thanks,
Signature Name
Title, company name
Email
Phone/Fax
Web Addres |