Cloud Based Team Collaboration

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A client wants to be able to basically setup a group collaboration for their team of workers. They need to be able to send a work order to a employee, have the employee get it on their cellphone review it and ask any necessary questions. Then the employee has to take about 150 pictures before the project is complete and 150 after. So 300 total and then upload them in real-time on their cellphones to a online collaboration server. I'm assuming something cloud based. And after completion.

The issue is each individual employee needs to have their own account that can upload pictures to the server or cloud server. Google drive wasn't working because it was too slow and since they had so many people uploading things at once, google was locking them out because they thought the account was being compromised because of all the different ip addresses logged into it.

The "Boss" wants to be admin on the account so they can see everyone's files and then the Boss can make folders that the files can be uploaded to. They want to assign folder permissions etc. They also want a way to possibly wipe the information that may be synced to an employees account folder, in the event they get fired.

They need something that is mobile friendly preferably an app that is low cost. It doesn't have to be a one platform does it all, but they don't want to have to use a million accounts to get it done.

I recommended something like huddle or something like that but they didn't want to pay $20 a user.There problem if she was 50 employees as collaborators it would be $1000 a month that is outside of there budget. I mentioned alfresco, but there task assignment is very weak, in regards to assigning multiple people jobs and the communication aspect is very weak as well, its hard to communicate within the platform.

Does anyone have any recommendations? It would greatly be appreciated.
#based #cloud #collaboration #team
  • Profile picture of the author Denise Patton
    I'm looking at this quickly so I don't know if it meets all your needs, but you might want to check out something like Sharefile by Citrix for large file sharing:

    ShareFile - Pricing

    I don't know how many employee accounts you need, but they have Corporate plan with the following features:

    $99.95*/mo.

    20 GB Storage/Bandwidth

    20+employee accounts

    24/7 telephone and email support

    • Unlimited client users
    • Custom branding
    • Encrypted transfer and storage
    • Mobile editing
    • Plugin for Microsoft Outlook
    • Desktop Sync
    • Mobile Device Security
    • User Management Tool

    They also have a 30-Day free trial.
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  • Profile picture of the author David V
    I think you'll find many solutions charge per user.
    Box, Trello, and others are great but too many users really drives the price up.

    You might consider more of a project management solution that will do what you want and has mobile apps.
    This will also allow fine-grained control over asset access.

    Basecamp for example does not charge per user.

    https://basecamp.com/start#prices
    https://itunes.apple.com/us/app/base...599139477?mt=8
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  • Profile picture of the author SJL
    Before making any recommendation, you will have to figure out how much storage they actually need. If the realistic solution for their needs is out of their budget, then their business isn't viable and you need to be the one telling them that, even if it would mean getting kicked out of the project. (just make sure you are right about it)

    50 collaborators * 300 photos * 2MB/photo * 1 project/month = 30GB Storage / month required.

    50 collaborators * 300 photos * 2MB/photo * 4 project/month (1/week) = 120GB Storage / month required.
    This would be almost 1,5TB of date in a year.

    You can easily calculate the required storage by Googling: 50* 300*2MB*4
    (last number is number of projects 1 collaborator would do on avarage in a month)

    2MB is an avarage size of unedited photo directly from phone's camera.

    Originally Posted by ario131038 View Post

    Google drive wasn't working because it was too slow and since they had so many people uploading things at once, google was locking them out because they thought the account was being compromised because of all the different ip addresses logged into it.
    Obviously they didn't have business accounts.
    https://www.google.com/work/apps/business/driveforwork/
    ($10/user/month includes unlimited storage)
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