Ive finally learnt how to say no to clients - and its driving more business my way.

14 replies
Ive always been pretty much a yes person.
  • Can you do this report and deliver it within a stupid period of time. Yes.
  • Can you work overtime to do a project for me that I should have organised weeks ago. Yes
  • Can you give me a discount for a project and give me just as much support as you would for a full priced project. Yes.
  • Can you be available at a moments notice and let me call you after hours so I can annoy you with trivial things I could probably discuss with you at a time that suits you. Yes

Ive made a conscious decision to set more solid boundaries. I'm not making a conscious effort to say no to projects that actually doesnt suit me and its paying back dividends.

While I thought clients would have issues with me pushing back its actually having the reverse effect, its driving more business and I have finally set the boundaries and am not at the beck and call of customers.

By saying no I have more time and can plan my day much better.

Im setting boundaries and letting clients know that I have a life and a set of clients and they are not my one and only project.

No doesnt have to be rude or aggressive and is by far the most important step in managing projects and ensuring I am keeping control of my own business.

Anyone else experienced this phenomenon?
#business #clients #driving #finally #learnt
  • Profile picture of the author apache421
    this is all about professionalism. one needs to train their clients to stay civil. you need to set your boundaries that is draw a line and they should respect that and comply. this is just something they have to abide by. if one does not do that then his or her personal life messes up. you end up having no family or personal time. it is not about not valuing your customers you still can provide them favors every now and then. but that is it. they need to know that there is a chance that you might just say no.
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  • Profile picture of the author mogamre
    Hi gingerninjas, thank you for posting about this topic. I've had a similar experience with a client who wanted only to pay for 2 hours of work but got me into skype calls several times in the morning and afternoon. Hence I spend an additional 2 hours+ a day of unpaid time with this client.

    Aside from this he gave me a lot of flack for asking a team member another question because according to him he answered it already. I asked the question again because I wanted a better answer and I got it from his team member.

    After a few days of having a bad feeling and uncomfortable time working with this client, I ended the contract and did not charge the client for around 12 hours of completed work. Still, he was not appreciative of not being charged and posted a strong negative review about me.

    But despite this negative review, I am glad I fired this client. What did I get for ending the contract? Two new clients who are decent and do not micro-manage my work as I freelance for them. Since I was less stressed for letting go of this client, I am able to think more clearly about my other projects.

    Aside from saying no to clients---don't be afraid of getting a bad review from a bad client. People who appreciate quality work and who are in business, know that not all customers are good or decent.
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  • Profile picture of the author Wordsmith11
    It always better to draw aine somewhere. Like in few countries t
    In the world the law is passed that after work hours bosses cannot contact employees I think same rule should be followed with clients as well. Set boundaries and then work around them this will mean more time on your hands and you can focus on other things rather than finishing a project in an unrealistic amount of time.
    You need to have a work life balance and without it the joy of making money eventually dies down when you've got no time to share that with your loved ones
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  • Profile picture of the author Steve B
    Originally Posted by gingerninjas View Post

    Anyone else experienced this phenomenon?

    It's all about setting goals and objectives for the execution of your business. It means you take control of what you'll accept for work and the terms under which you'll operate. It's important that you hold to these parameters that you set. But once you make this move, you can do business on your own terms and never question why you're accepting a particular client.

    Congratulations on your new found control.

    Steve
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    • Profile picture of the author gingerninjas
      Originally Posted by Steve B View Post

      It's all about setting goals and objectives for the execution of your business. It means you take control of what you'll accept for work and the terms under which you'll operate. It's important that you hold to these parameters that you set. But once you make this move, you can do business on your own terms and never question why you're accepting a particular client.

      Congratulations on your new found control.

      Steve
      Thanks Steve.

      Yep, I think the control is what is honestly the most liberating element of this.

      I wasn't as bad as I used to be when I first started out however I was fairly flexible and due to the fact that I can usually move projects around and accommodate requests I usually did this without much thought, however, the flow on effect is that I am stretched for time and the demands leave a bit of a bad taste in my mouth.

      I have certainly felt like the process has been a retraining of sorts for my existing client base as they are usually fairly keen to chat about projects at a moment's notice or request a quick project to be set up as 'it will only take a sec' for me to do.

      Every one of these requests affects my business planning and by putting my foot down I do feel a lot more control.

      I have many small business colleagues that are accountants, lawyers and in other industries and this is a skill they have learned early on, however I guess the free range style of my business has allowed me to taken on bad habit.

      I'm patting myself on the back, however I think I do need to consciously continue the process as I can see how easily it can go back to the way it was with a few weak moments.
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  • Profile picture of the author marktman571
    Originally Posted by gingerninjas View Post

    Ive always been pretty much a yes person.
    • Can you do this report and deliver it within a stupid period of time. Yes.
    • Can you work overtime to do a project for me that I should have organised weeks ago. Yes
    • Can you give me a discount for a project and give me just as much support as you would for a full priced project. Yes.
    • Can you be available at a moments notice and let me call you after hours so I can annoy you with trivial things I could probably discuss with you at a time that suits you. Yes

    Ive made a conscious decision to set more solid boundaries. I'm not making a conscious effort to say no to projects that actually doesnt suit me and its paying back dividends.

    While I thought clients would have issues with me pushing back its actually having the reverse effect, its driving more business and I have finally set the boundaries and am not at the beck and call of customers.

    By saying no I have more time and can plan my day much better.

    Im setting boundaries and letting clients know that I have a life and a set of clients and they are not my one and only project.

    No doesnt have to be rude or aggressive and is by far the most important step in managing projects and ensuring I am keeping control of my own business.

    Anyone else experienced this phenomenon?
    Congratulations on achieving that control. You don't learn to say NO right away and it requires a lot of grunt work and countless sleepless nights to realize that you can avoid that by asking your client to be reasonable with you. Once you get that control, you definitely feel that you have enough time to play around with and manage different things.

    I'm halfway there to achieve that freedom. Wish me luck

    Cheers
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  • Profile picture of the author Bill Jeffels
    Originally Posted by gingerninjas View Post

    Ive made a conscious decision to set more solid boundaries.
    You've made a huge breakthrough right there. It kind of sounded like people were taking advantage of you before.

    And I think you'll find with this new demeanor you'll have more confidence in your business.

    Bill

    .
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    • Profile picture of the author gingerninjas
      Originally Posted by Bill Jeffels View Post

      You've made a huge breakthrough right there. It kind of sounded like people were taking advantage of you before.

      And I think you'll find with this new demeanor you'll have more confidence in your business.

      Bill

      .
      Yep, I have been called a little hard arsed of late, which I am actually fine with.

      I was such a yes man, it was probably ridiculous so I am fine with this new approach.

      The confidence to stay stuff that, I'm not working for you I am providing a service will allow me to get so much more done.

      I know there will always be people that push, and this is the nature of what I am doing but having a bench mark and being honest about my availability and what I am prepared to do has been working really well so far.
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  • I cant agree more with you, learning how to deal with clients is a essential part of this job, ive personally had to deal with a few disgusting clients that keep asking me for more without paying the right fees, or that tried to make me work for a lot of hours for 2 dollars per hour, crazy.

    Fortunately, I learned to deal with them, and now I dont accept a project if I now the client will get hard on me.
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    • Profile picture of the author gingerninjas
      Originally Posted by Ignacio Jose Muruaga View Post

      I cant agree more with you, learning how to deal with clients is a essential part of this job, ive personally had to deal with a few disgusting clients that keep asking me for more without paying the right fees, or that tried to make me work for a lot of hours for 2 dollars per hour, crazy.

      Fortunately, I learned to deal with them, and now I dont accept a project if I now the client will get hard on me.
      When you calculate the time spent, and how demanding some of these people are there needs to be an equation that allows us to determine whether it's worth it.

      I am trying to manage and monitor time spent and also establish really professional and productive business relationships with people, but there is always going to be a dude that wants more than I can give him.

      The amazing thing is, when I have said no to people I don't actually want to work with or to projects that are outside the scope of what I am willing to deliver it has schooled them a little bit and made them realise that there is a human element to what I am doing and they need to pull their head in.
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  • Profile picture of the author gpacx
    This problem has less to do with the clients and more to do with how you respect yourself and your own time as a Freelancer. When you're just starting out and maybe doing it for extra money, you don't value your time as much, you're working more for the review and the relationship than maybe the dollar value at first and you don't mind jumping through a few hoops to keep everybody happy.

    Then, you start reach the limits of your business in one way or another. Either you're already working all the hours you want to work and you don't want to work anymore or you have valuable clients that need your time and attention or you're looking for a way to improve your revenue by increasing your hourly rates slightly and prospecting for new projects, whatever the case is.

    My point is basically that at some point you need to start valuing your own time properly and not letting other people determine what your time is worth and how much of it they can have. Recently when I was rebuilding my Freelance writing business after a hiatus, I took a job that was way too much work for way too little money because the employer added a bunch of requirements after I had already taken the project.

    Because I was just starting out, I really needed the review and I needed the money, so I chose to suck it up and get it done, and even though it took forever and was generally a waste of time, I still made it happen. Ultimately, if you want people to respect your time, you need to set boundaries on what you're willing to do or not do. When you have enough clients, you'll find that you don't have enough time to deal with people that make your life miserable.

    I had a client who I submitted one article to per week, he constantly gave me negative feedback, always edited my work, was bitter about this fact, wanted me on his asana so I had to sign up for and familiarize a whole different tool in order to work with him and ultimately didn't pay me enough for all of the added stuff I was dealing with just to have his business. I ended up terminating the relationship because he didn't pay me.

    Nobody can ruin your day in this business unless you let them.
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    • Profile picture of the author gingerninjas
      Originally Posted by gpacx View Post


      Nobody can ruin your day in this business unless you let them.
      Thanks Gpacx

      I know it is my issue, thats never been a question to me it is just something that is really hard to do particularly when I have always been a pleaser in my business and in my work.

      I value my time, however it has always seemed important to get the gold star from my clients and this has had a massive impact on my personal life of late and I had to make it stop.

      I have realised right now that I am at capacity and i didnt NEED to be as flexible.

      I dont want to be as flexible and it was actually making me angry that I was agreeing to some of this work when I knew it would have a negative impact on my personal life and time out.

      Im now valuing my time and putting my foot down to ensure I have the control I need to make better decisions and manage my day to day business a little better.

      I like your example about freelancing - this is something I totally understand and sometimes the work we do and when we do it is a means to an end and only to get where we want to go. I remember taking on projects now that seem ridiculous but at the time i was trying to build up my business anyway I could.

      I figure I can do these things:
      • Take control of my business and be aware that I own it and I control the way I run it
      • Take the time off I want (providing it doesnt impact on the general running of the business) and without apology
      • Accept and reject the sort of work I want
      • Dont accept rude or demanding requests from clients, politely decline is the way to go
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  • Profile picture of the author Mehdib
    Good on you, I had a similar issue, well I also used to say yes to things I did not know much about when I was younger thinking it would be good to learn and do everything, then realized I became like a puppet and was working crazy hours without much return.
    It took me a solid 6 to 8 months to change my behaviour, I was 23 at the time so I am really happy I had that experience.
    It is really good you shared this here.
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    • Profile picture of the author gingerninjas
      Originally Posted by Mehdib View Post

      Good on you, I had a similar issue, well I also used to say yes to things I did not know much about when I was younger thinking it would be good to learn and do everything, then realized I became like a puppet and was working crazy hours without much return.
      It took me a solid 6 to 8 months to change my behaviour, I was 23 at the time so I am really happy I had that experience.
      It is really good you shared this here.
      Thanks - it's funny how we all probably started out doing this - it is so common.

      I ended up basically working for nothing by the time I ended up calculating how much more I was working for these people and sacrificing valuable personal time.

      It's a tough call to make but it's essential if you want to create systems and processes in yor business that help you become successful.

      Don't get me wrong, I will be flexible and I am not going to be a hard arse all the time, however for the most part it's an important element of my management to actually not be as accommodating and put myself and my business needs first ahead of any client and their demands.
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