How Do you Manage Your Articles?

by miami
13 replies
As I am drowning in articles - spun articles, great articles, used articles, new articles, articles linked to keywords and domains, and videos, and arrrrggg!

Surely someone has a cool idea for keeping track of all this stuff?

Google docs?
A software?

How do you do it?

Thanks

Miami
#articles #manage
  • I organised them according to places I published. For instance, if the articles are published in Ezine, then they will be in a folder called ezine published. After they get accepted by Ezine, I delete them from my hard drive as I can always access them at ezine artilces, if I ever need to use them again.

    However, I intent to keep articles for my blog for back up purposes.
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    • Profile picture of the author marketingva
      I recommend an Excel spreadsheet with a row for each article, a column for status (spun, completely rewritten, etc.) and columns for the sites where they were submitted.

      Bonnie
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      • Profile picture of the author JonAlfredsson
        Originally Posted by marketingva View Post

        I recommend an Excel spreadsheet with a row for each article, a column for status (spun, completely rewritten, etc.) and columns for the sites where they were submitted.

        Bonnie
        Yes, this is one great idea on how to sort things. Make sure that the spreadsheet has all complete information. The title-the folder where you saved it - original or spun - date when it was submitted to ezine and date submitted to other article directories.
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  • Profile picture of the author Mountainmotorman
    Originally Posted by miami View Post

    As I am drowning in articles - spun articles, great articles, used articles, new articles, articles linked to keywords and domains, and videos, and arrrrggg!

    Surely someone has a cool idea for keeping track of all this stuff?

    Google docs?
    A software?

    How do you do it?

    Thanks

    Miami
    File folder that is called articles. Inside is other folders with each niche and the articles are in two folders, a used folder and an unused folder....

    Then you put them into other article services that will back link you and connect the articles and your site(s).... See my sig....
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    • Profile picture of the author Dan Sandercock
      Originally Posted by Mountainmotorman View Post

      File folder that is called articles. Inside is other folders with each niche and the articles are in two folders, a used folder and an unused folder....

      Then you put them into other article services that will back link you and connect the articles and your site(s).... See my sig....
      This is the easiest solution for me. Thanks for the advice, needed to find a way to organize the reams of articles I have lying around.

      If you don't take care of the house keeping it can be a devil to find things when you need them. Mine has been lacking of late...
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  • Profile picture of the author RCormacko
    I keep a spreadsheet of all the necessary information. Most importanly, the number of articles submitted to each directory for every niche I'm in.
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  • Profile picture of the author ArticlePlaygrnd
    Normally, If I blog on something and it's published, I tent to delete the Word version of the article off of my desktop, because it will only be taking up space, if I hold onto it. In addition, it's always good to backup your content, whether it be a blog, or multiple articles, on a CD and place the CD in a warm and secure place, so you can preserve your blog and article content, for years to come. You don't want your hard drive to become a haven for used article and blog content, especially when you are writing everyday, and need space on your computer, to store and backup new content written.
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  • Profile picture of the author W2L
    I do both folder management and Spreadsheet management. For my sites I create a "Supporting files" folder and inside that I make Folders for each type of content to be used in that site, for instance:

    Pending Articles
    Posted Articles
    Pending Spun Articles
    Posted Spun Articles
    Pending Videos
    Posted Videos

    You can call them whatever you want, just make sure you move the content from one folder to another once it is used...

    You can avoid all that content migration by using spreadsheets as many have mentioned above...
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    • Profile picture of the author miami
      Very helpful folks thanks...

      We have created a process that goes something like this:

      Files are in Google docs folders only admins have access to.
      A master data sheet that has everything a writer needs to know to create the article and the template to give it back.
      We publish it from google docs and give a link to our writers when we assign the task in our PM software (Feng)
      Writers do the work and drop the article into their dropbox (dropbox.com)
      They complete task in the PM and add hours.
      We check the article and put in google docs with a link to a master sheet of what it is for and how it is used.

      Next we need project managers to handle this part!

      Same sort of process with videos, article submissions, TG submissions, etc.

      If we give a task, all the data for that task is in one place and accessible as a web page.
      Works so far...
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  • Profile picture of the author DownloadDan
    I highly recommend Article Architect by Jay Jennings. I'm not an affiliate, I just think it's a great piece of software.
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    If you like music videos, you'll love www.DownloadDan.com.

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  • Profile picture of the author Jay Jennings
    (It is SO cool to read a thread and see your name like that!)

    Article Architect is the best way to handle all the content we marketers produce. If I hadn't created it I'd buy a copy myself!

    And you can not only "manage" all your content with unlimited Projects and Folders, but it helps submit articles (although it's NOT an "article submitter"), posts articles to WP blogs (either right now or scheduled), exports and uploads articles as stand-alone web pages, etc.

    I use AA for articles, blog posts, forum posts, email broadcasts and autoresponder series, ebook creation, etc. Basically, if I'm writing content, I'm doing it in AA.

    Jay Jennings
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