How to manage 100's of passwords/sign ins etc?

21 replies
Hi Everyone,

I'd love to hear how you all manage your undoubtedly massive lists (as I have) of passwords and sign-in info for all the various accounts etc that we have in the IM world.

Excel spreadsheets? Some bespoke program? I'm currently overwhelmed, and that's before I take on clients' accounts!

What do you all do?

#100 #ins #manage #passwords or sign #passwords or sign ins
  • Profile picture of the author madzseo
    some guys here i think use roboform. with me i just have two passwords - one is for all the membership, social bookmarking etc sites that I join and the other one is more secure and harder to guess.

    When I sign up for stuff for clients I usually just use a spreadsheet to record everything. You can use Google Docs so that you can easily share it with clients.

    Shameless plug *blush*

    Check out my new site on Rosacea Treatment

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  • Profile picture of the author Chris Worner
    One word: ROBOFORM!

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  • Profile picture of the author dave147
    Try Roboform or Lastpass or Firefox

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  • Profile picture of the author JustMint
    Thanks for responses far guys. I had a look at Roboform quickly, but can't see how it does what it says.

    I use Firefox, which is great at remembering tons of passwords, but yeah - just looking for best system.

    How does Roboform do it's thing - do I need free or paid, and how does it go on mac?


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  • Profile picture of the author kiopa
    I just use three passwords for everything. One is a throwaway password, and I could care less if anyone gets their hands on it. What are they going to do? Change my e-mail subscription on me?

    Another is one I use for semi-important reasons. Then the last is the most secure one I only use with financial institutions, etc. Works just fine. :-)
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    • Profile picture of the author secrets2010
      roboform or bizform bar...
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  • Profile picture of the author agc
    And then there's Clickbank with password rules so obtuse that none of my password would pass.

    Oh, and then there's the sites that assign a password and you can't change it.


    One man's terrorist is another man's patriot

    Those who profess to favor freedom and yet depreciate agitation, are men who want crops without plowing up the ground - Frederick Douglas

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    • Profile picture of the author eaglechick
      I tried to download Roboform but they said the files were corrupt - I would suggest like above like I've done - Have one password for minor stuff and a more complicated one for paypal, domains, hosting etc and record it in a spreadsheet!
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  • Profile picture of the author agc
    The problem with roboform, and firefox, is that when your computer goes "unexpectedly bye bye" you are 100% eft.

    One man's terrorist is another man's patriot

    Those who profess to favor freedom and yet depreciate agitation, are men who want crops without plowing up the ground - Frederick Douglas

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  • Profile picture of the author ladyspinner
    I keep my passwords the same for all of the same type of service, and I keep an excel spreadsheet as a back up.
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  • Profile picture of the author Shannon Herod
    I use lastpass and really enjoy it. It has a lot of functionality and in my opinion is just as good or better than Roboform... plus it's free

    Talk soon,

    Shannon Herod
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  • Profile picture of the author mmurtha
    Yeah, roboform is good to back that info electronically, but I usually always list the sites URLs, usernames, and passwords in a copybook. Yup, some people think it's a waste of time and effort, but if your system crashes and you don't have a backup, it comes in pretty handy. It also comes in handy if/when you get a snoop virus on your PC. I don't store this type of info on my PC anymore at all.

    Keeping the same passwords is just inviting someone in. You leave a trail everywhere you go on the Internet thanks to Google, and hackers simply follow that trail to every place you log into once they crack that password.
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  • Profile picture of the author Maddi
    Ok I was actually going to start a new thread about my new FIND to help other fellow warriors but I think it will suit perfect in here.

    I have been using roboform for a few months and it works magic.
    Love the simplicity. You set a master password that use to login ONCe and then all of you seperate passwords are already saved in there so whenever you want to login to a certain site, it automatically detects what site you are on and by using the toolbar at the top of the browser, you can simply login by click a button without having to put or remember your username or password.

    However, ROBOFORM doesn't work on google chrome and after 10 passwords you have to purchase the pro version, which I think is great until recently I found a better alternative.

    Introducing.... *Drum Rolls* LAST PASS

    Why you should use it.

    Its Free [no upgrade and no cap on the passwords required]
    It works flawlessly on Google Chrome so you are not limited to firefox
    and most of all
    If you are a Roboform user, you can import all your passcards from Roboform to last pass.

    I know I sound like a sales man here but I get excited when I see a cool tool with more solutions then the previous ones.

    Hope it helps

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  • Profile picture of the author greenr55
    I've used LastPass for 5 or 6 months ... works great.
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  • Profile picture of the author brieat
    Roboform but for the past 6 months I have deleted and narrow down my login requirements alot so I just put it on a txt file on a computer that never connects to the Internet. Most important question is, do you really need the service/website that warrants keeping it's password?
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  • Profile picture of the author revenue27
    Yep everyone is suggesting Roboform, I think that software is a must, for IMer's, and I also heard about Last Pass, I don't know about this compare to Roboform, anyone can share some experience using this?
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    • Profile picture of the author bat55w
      I just switched to Lastpass and it is working great for me.
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  • Profile picture of the author CpaApp
    lol, i used to write them down in a little black book too. My Windows pc used to crash all the time and constantly had to replace HD's.

    But I switched to Linux Mint and use GPass for Gnome. they all get stored in an encrypted file and when I need one I just click its link on the GUI.

    Go Linux!
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    • Profile picture of the author John Lenaghan
      I use a Mac and 1Password is the software I use to keep track of it all. It's much like Roboform on Windows.

      I do also keep track of all the important login info in an Excel spreadsheet. If something were ever to happen to me, it needs to be in a format that my wife or someone else could access without having to learn how to use 1Password.

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