Hey Warriors,

If anyone is having issues keeping their stuff straight in the email department here are some quick tips to help get you more organized and increase productivity.

(for those who may not know how to make this symbol---> | (simply hold the shift button and and press the \ backslash key.))

1. When sending correspondence relating to projects Stay organized.
Try Keeping the "Subject" specific and to the point... For instance if
you are working with your Graphics Designer and you send an email try
something like this:

GRAPHICS | Blog Design
GRAPHICS | Header Design
AFFILIATES | Shopping Cart Setup
WEBSITE | Script Install
AUTORESPONDER | Samples

instead of stuff like this..

-Checking on the Graphic for the blog design
-Are you done with the header design yet?
-Where are we at with the Affiliate shopping cart Set up
-Hey man...checking on the website
- I need those autoresponder email samples quick.

which ones can you quickly pick out and make Immediate sense of?

you can even add the date- GRAPHICS| Blog Design| 11-01-08

• By doing this you will begin to notice a pleasant difference in your ability to find those old emails.
• Navigation of your inbox...specific to the important things will become much more organized and efficient. You productivity will increase.

2. Use LABELS! Now that you have you improved your ability to navigate
your inbox more effectively...how do you keep up with all the people
sending you the same thing? This is important if you are managing
multiple projects.

If you are using Google, the Label Section is on the Left of your InBox.
Go to the bottom of the "Labels" Box and edit/add labels. Now...the
same thing applies here as I pointed out above..Keep them Specific and
Short.

Labels are wonderful especially after you have like 3,000 old emails in
your database. Sure, you can 'Search Mail" but chances are you have
not been properly Labeling your "Subject lines" which means you still will
never find that old email. As soon as you get an email...if it is not
"Trash" go up to the "Drop Down" right at the top of your Inbox,
pick the appropriate label and attach it

l Here are some everyday labels that virtually
everyone should have set up.

• PURCHASES / Expenses (Every time you buy something and get your payment verification ...apply this label. Now it is organized and in one spot
• MEMBERSHIPS
• ACCOUNTS - Everytime you forget a password and have a new one emailed to you...attach this label to it...or change it...but you get the idea.
• EXPENSES - Provides "Quick Reference" for all those electronic receipts

Of course you will add more as they pertain to your business. Do not
go over board though!!! If you start creating labels for everything you
will quickly defeat the purpose of getting organized.

I deal with a lot of people and talk about a
lot of very important things. It can get real crazy Real Fast. So it is
CRUCIAL that everything is Organized.

Now...lets look at my Email
Inbox with My New Formatted Subject Lines and the Addition of a
label..and for Illustrative purposes lets assume that I am working with
JV Partners who all need the same thing and I am corrdinating with
several project team members. What I do, and recommend you do the
same is Create a Label for Each "NAME" of who's project you are
working on. ..IE - Allen Say's

GRAPHICS | Header Design ------> Michael Cheney----> ...................
AFFILIATES | Shopping Cart Setup----> Michael Cheney---->.................
WEBSITE | Script Install---------------- > Callen -------------> .....................
AUTORESPONDER | Samples----------------> Allen Says----------> .................



So now when you look at your Inbox, your "Quick Glance View" is substantially better and it is 10x faster to find things. Here is the best Part. Now, When you are trying to find something ...just go to the "Labels" section and Click on "Allen Say" or EXPENSES etc you will be able to quickly locate vital information.

Better yet, the more you get into this method...you will be better able to use the "Search" function for your Inbox.

Now. As you begin this process...You will begin to see A DRAMATIC
DIFFERENCE.
Another thing that you will notice through these easy to implement email management tips... is that, all the "Offers" that don't make the spam box...will Pop out at you even more! Which means, you do not waste time looking at stuff that you don;t have time to look at.

Final Note...Lets say you are working with someone in which you Are and Affiliate as well as a service provider of some sort. ONLY LABEL THE EMAILS THAT PERTAIN TO THE SERVICE PIECE...and not all of the Autoreposes of the Product itself...Make a new label for the Product

In other Words...Lets Say that you signed up for someones affiliate program, we will use "Allen Say's" again in which you will be receiving templated sales copy...and you have been contracted to do something like graphics. Only Label the emails that are specific to Your Services with the label of "Allen Says". Keep all of the promotional emails under a different label 'Warrior Forum"

Take some time and set some of this up in your InBox, get in the habbit of Creating the Right Subject Lines and using labels...and you will have a smile on your face in less than 30 days

Sean