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What email provider to use for contacting syndication outlets

by Martin Pupke
11 replies
Hi

I have been using a new account at yahoo for sending emails to website owners to find places where I can get my articles published, in the last week I have sent around 170 emails. All using a template, I make small changes for each email such as website url.

However as a test I wanted to send an email from that yahoo account into a hotmail account I have been using for many years. It landed in the SPAM folder!!!!!!!!!

This is a big problem because if most of my emails have been going to the spam folders of potential syndication outlets then my efforts have gone down the drain.

What type of email service do you use when doing this type of email contacting in such volume that does not land in the spam folder?

I got about 20 replies so far from 170 emails, I assumed I needed to wait a few days for responses but I think the problem above is at play here. What is your typical response percentage? (even if they reject)?
#contacting #email #outlets #provider #syndication
  • Profile picture of the author Joseph Robinson
    Banned
    I use an email from my own websites, which you can get through your hosting package. Emailing from a free service hardly screams "professional/niche expert." At least in my opinion it doesn't.
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    • Profile picture of the author tj
      Originally Posted by Joe Robinson View Post

      I use an email from my own websites, which you can get through your hosting package. Emailing from a free service hardly screams "professional/niche expert." At least in my opinion it doesn't.
      Also sending email from your own account can land you in the Spam Folder - depending on the history of your IP address.

      Timo
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      • Profile picture of the author Joseph Robinson
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        Originally Posted by tj View Post

        Also sending email from your own account can land you in the Spam Folder - depending on the history of your IP address.

        Timo
        Not a problem if you aren't engaging in spammy practices.
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      • Profile picture of the author Alexa Smith
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        Originally Posted by Joe Robinson View Post

        I use an email from my own websites, which you can get through your hosting package. Emailing from a free service hardly screams "professional/niche expert." At least in my opinion it doesn't.
        This ^^^ exactly.

        I think it looks much more professional to be your.penname(at)yourdomain.com (as well as the deliverability being better, that way).

        I wouldn't mind sending personal email to my friends from something like hotmail (in fact I do use live.com, which is the same, for private email) but I'd never send business email out from yahoo or hotmail.

        Originally Posted by tj View Post

        sending email from your own account can land you in the Spam Folder - depending on the history of your IP address.
        Not something you need to worry about, if you haven't sent spam from it? :confused:
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    • Profile picture of the author Martin Pupke
      Originally Posted by Joe Robinson View Post

      I use an email from my own websites, which you can get through your hosting package.
      I use hostgator and setup a pename@website.com email account as Alexa suggested.

      Sent a test email to a hotmail account and still lands in the junk folder, this might be a problem on hotmails end. I suspect most other inboxe's will not filter this email the same way.

      Or maybe my ip is flagged and no matter what email service I use it will be marked as spam. Anyone willing to pm me their emails (different service provider preffered) so I can send a test email?

      Thanks

      Martin

      EDIT - As a test I sent an email from my hosting account to my yahoo account and it did not land in the spam folder.
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  • Profile picture of the author Paul Myers
    Joe,
    I use an email from my own websites, which you can get through your hosting package. Emailing from a free service hardly screams "professional/niche expert." At least in my opinion it doesn't.
    All it says to me is that the sender prefers webmail. Seriously. I've dealt with a lot of people who were at the top of their professions who used Yahoo, Hotmail, AOL, and Gmail.

    Most people don't judge too much based on the mailbox provider.


    Paul
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    • Profile picture of the author Joseph Robinson
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      Originally Posted by Paul Myers View Post

      Joe,All it says to me is that the sender prefers webmail. Seriously. I've dealt with a lot of people who were at the top of their professions who used Yahoo, Hotmail, AOL, and Gmail.

      Most people don't judge too much based on the mailbox provider.


      Paul
      I agree. People don't really care as long as they get what they wanted out of the email. It seems to be a factor for the spam filters though.
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      • Profile picture of the author Paul Myers
        Joe,
        It seems to be a factor for the spam filters though.
        Yeah, but not the way some folks in this thread seem to think. Who's more likely to have an IP with a zero reputation, or in a neighborhood with a bad rep? Gmail or JoesDotCom?

        BTW, when it comes to proper handling of spam or suspected inbound spam, Hotmail/MSN Live is the absolute worst. I would not count on them for anything important to my business.


        Paul
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        • Profile picture of the author Joseph Robinson
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          Originally Posted by Paul Myers View Post

          Who's more likely to have an IP with a zero reputation, or in a neighborhood with a bad rep? Gmail or JoesDotCom?
          There aren't as many spammers coming from their own domain than there are coming from a free service though...right? I'm not just playing devil's advocate here, I'm genuinely asking because I have limited knowledge regarding this.

          All I know thus far is that emailing from my own domains hasn't caused any problems.
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  • Profile picture of the author Paul Myers
    Joe,
    There aren't as many spammers coming from their own domain than there are coming from a free service though...right? I'm not just playing devil's advocate here, I'm genuinely asking because I have limited knowledge regarding this.
    Most of the spam I get doesn't come from free webmailers, except the 419 stuff. A lot of them use freemail addresses in the From:, but those don't get factored in to the equation much. From: is too easily forged for it to be taken seriously most of the time.

    Most of the spam I get is from compromised user machines, so it's coming either from an ISP account or a domain owned by the user of the machine. There are blocklists (most notably Zen, which includes the Spamhaus XBL and SBL lists IIRC) that are very effective at blocking those sources.

    Mail from hosted domains is more likely to be blocked due to a lack of reputation for the IPs, or because they're in "problem" neighborhoods. Receiving systems will often block whole chunks of IP space at a host that's not perceived as being aggressive about dealing with spamming customers.

    And if you get on a local blacklist at an ISP, it can be very difficult to get removed.

    It's not a simple situation. That said, I don't think telling people they're going to get better delivery by sending from their own domains is useful advice. At least not without some important qualifiers.


    Paul
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  • Profile picture of the author BlackIrish
    I always use a company-based email for these, as it looks far more professional.

    About the Yahoo to Hotmail thing, it has happened to me as well. Maybe something to do with the email header (same IP as origin) that flags the email?
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