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Email: How do you handle it for multiple sites

by john5Jhx
8 replies
This didn't seem to fit the description of the Programming sub-forum. Please let me know if it doesn't belong here.

Say you have 100 sites. How do you handle email for those sites?

Do you forward all email to a central "corporate" email address and then reply from there?

Do you use webmail for each domain as needed in order to have domain-specific email addresses for each domain's conversations?

Other options, or tools?

To get a little more technical. I like to use Linux servers on Linode. I am thinking of setting-up a single email-only server to handle email for any domains I will create. All other servers will be strictly application/web servers with no email component to them. In other words, when someone sends an email to "sales@my_site_number_23.com" and "sales@my_site_number_44.com" both of those emails will be routed to the same email server and handled there. The web servers will concern themselves with standard web traffic.

Any thoughts?


Thanks!
#email #handle #multiple #sites
  • Profile picture of the author hustlinsmoke
    I use gmail. First thing is I make the email in my cpanel. Then I forward it to gmail.
    Then I get gmail to let me send as that address, simple. I have probably 200 emails pointing to me.

    One suggestion if you test it, you can't use your gmail account as it won';t send the mail to you if you send it from the forwarding email. So test on a different email account.
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    • Profile picture of the author john5Jhx
      Originally Posted by hustlinsmoke View Post

      I use gmail. First thing is I make the email in my cpanel. Then I forward it to gmail.
      Then I get gmail to let me send as that address, simple. I have probably 200 emails pointing to me.

      One suggestion if you test it, you can't use your gmail account as it won';t send the mail to you if you send it from the forwarding email. So test on a different email account.
      I haven't used gmail in a while. Do you have to setup each account on gmail in order to make it reply as the original address?
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  • Profile picture of the author hustlinsmoke
    You need to go to cpanel and create your account then go to forwarders and add a forwarder for that account.

    sometimes you get a confirmation email but ot always.

    Then go to gmail and go into settings and send mail ass and do that. Im sure yahoo and those guys have it too.
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  • Profile picture of the author PeckhamPirate
    Pimp out my Gmail

    This might not sound too professional, but I do the follwoing...

    For each niche I'm in, say with 5 sites in a single subject, I set up a gmail account just to handle the messages from those sites.
    I then forward all those email addresses to said gmail account, and use the settings page to add the ability to send and recieve with with that address, plus a unique domain associated signature, then let the whole thing run.

    Rinse and Repeat...
    I do this over and over then forward all those gmail accounts to one central gmail account, where I filter out the crap and work on what needs replying to.

    I'm not saying it's the best system in the world, but it's one I've adapted and grown with as my e-commerce business grew accross a bunch of sites, in several niches.

    Once it's set up that's it, and I don't have to sign into dozens of email accounts every day.

    And I have to say, it doesn't go wrong very often, although admittedly it's a bit Google-ie. It certainly does the trick and costs me nothing.

    EDIT: Started writing this before the above post appeared. Took me way too long and heypresto, I see someone else saying the same thing
    Must be OK then.
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  • Profile picture of the author Chris Chicas
    Hustlinsmoke, that's a great tip. I know about forwarding from a domain but I'm looking more into being able to send from gmail and showing it "send as" domain name.

    My only question is... will this work if you are using a third party email client like Inky? Or does it only work from Gmail's platform?
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  • Profile picture of the author hustlinsmoke
    microsoft outlook works too so Inky should.
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  • Profile picture of the author Chris Chicas
    Cool, good to know. Thanks man.
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    • Profile picture of the author hustlinsmoke
      No problem good luck, I used to try to keep up with emails on different websites, I know what kind of headache it is.
      Originally Posted by Christian C View Post

      Cool, good to know. Thanks man.
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