How to Organize Time?

29 replies
Do you have any good idea on time organizing?
#organize #time
  • Profile picture of the author bmoore62
    This is kind of a broad question. My suggestion is to focus only on those things that will benefit your business. For example, if scouring your email or catching up on Facebook or Twitter is nothing but a waste of time, put that off until later.

    Your focus should be on those things that will definitely make you money. Reading your emails, playing on Facebook, checking Twitter, LinkedIn, etc, etc, are nothing but excuses. Focus only on those things that will make you money or directly benefit your business.

    Post to your blog, send out a solo ad, or whatever potentially can make you money. The bottom line is to ask yourself this question: "Will this activity make me money?" If the answer is no, you then should know in which direction to move. I hope that helps.
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    • Profile picture of the author yong guoyin
      Originally Posted by bmoore62 View Post

      This is kind of a broad question. My suggestion is to focus only on those things that will benefit your business. For example, if scouring your email or catching up on Facebook or Twitter is nothing but a waste of time, put that off until later.

      Your focus should be on those things that will definitely make you money. Reading your emails, playing on Facebook, checking Twitter, LinkedIn, etc, etc, are nothing but excuses. Focus only on those things that will make you money or directly benefit your business.

      Post to your blog, send out a solo ad, or whatever potentially can make you money. The bottom line is to ask yourself this question: "Will this activity make me money?" If the answer is no, you then should know in which direction to move. I hope that helps.
      Thanks! Do you use any software to organize your time? For example, to manage events and tasks. Or use any reminders to help you remember the correct time?
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    • Profile picture of the author Jon Crimes
      Originally Posted by bmoore62 View Post

      This is kind of a broad question. My suggestion is to focus only on those things that will benefit your business. For example, if scouring your email or catching up on Facebook or Twitter is nothing but a waste of time, put that off until later.

      Your focus should be on those things that will definitely make you money. Reading your emails, playing on Facebook, checking Twitter, LinkedIn, etc, etc, are nothing but excuses. Focus only on those things that will make you money or directly benefit your business.

      Post to your blog, send out a solo ad, or whatever potentially can make you money. The bottom line is to ask yourself this question: "Will this activity make me money?" If the answer is no, you then should know in which direction to move. I hope that helps.
      I think that's really spot on from Bob.

      Definitely something I need to be doing more is leaving the less productive tasks alone and concentrating more on the 'money makers'.

      You still need the occasional bit of fun of course

      Cheers

      Jon
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  • Profile picture of the author Romeo90
    Most effective way of organising time for me is writing down a 'to-do' list.

    On paper is fine, and then tick them off as you go.

    I use Freedcamp.com (it's free) for my to do list, and it manages to keep me on track.
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  • Profile picture of the author aarthielumalai
    I usually do it like this. I don't use any fancy software anymore. All you need is a pen and paper and an excel sheet.

    First, write down all the activities you want to do in the day on a paper.

    Now, divide each of those activities into sub activities and allocate time for each of it (even if it is just 5 mins, write it down).

    Put all of this on your excel sheet, with the timings. Mark the ones that are to be done in the next two hours in yellow (highlight it).

    As you finish up the tasks, highlight that particular cell in green, and highlight the next ones in yellow.

    The thing to remember here is, once you start a task, don't let anything distract you from finishing it, no matter how small or big.

    This is so simple, but this way, you keep reminded of what you have to to and have done. You'll get a sense of accomplishment for the finished tasks too, and you keep track of what you finished.
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  • Profile picture of the author visimedia
    prioritizing is the key when it comes to time management.

    write down your goal(s),
    write down your tasks on how to achieve that goal,
    put it in order to achieve it, the step by step in sequence,

    That's it.

    Managing time means managing your life, the best asset you have in life.

    Not just being active, you need to be productive....
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  • Profile picture of the author absolutelee
    Figure out what makes your business work. Do a lot of that. Ignore the rest. Shut down email, Facebook, Twitter, etc. Put blinders on. Specialize. Don't go broad, go deep!
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  • Profile picture of the author SunnyDelight
    Use a timer, I'm sure you have one on your phone. Segment your day into chunks for different tasks. Start with the biggest task first because those are usually the most dreaded tasks.

    Once the time is up for each task, your time is up. Move on... So if you give yourself 20 minutes on facebook. That's all you get.

    This way it cuts all the nonsense out and you know you need to get down to business!
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  • Profile picture of the author David Keith
    i use a software called rescuetime. its keeps up with everything i do on my computer and gives me all sorts of reports on how i spend my time.

    I know some have privacy concerns and those are valid...but lets get real here. Do you really think much if any of your online activities are actually private anymore?
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    • Profile picture of the author pritikris
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      • Profile picture of the author Phill Wess
        Hi yong,

        If you'd really like to get into time organization, read this book:

        7 Habits of Highly Effective People by Stephen R. Covey

        It covers all important aspects of your life and time organization.

        It really helped me sort out my life and business management...

        Cheers
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        • Profile picture of the author yong guoyin
          Originally Posted by Phill Wess View Post

          Hi yong,

          If you'd really like to get into time organization, read this book:

          7 Habits of Highly Effective People by Stephen R. Covey

          It covers all important aspects of your life and time organization.

          It really helped me sort out my life and business management...

          Cheers
          Hi, Thanks very much! I really hear about this book but don't read it. I will try. BTW: do you use any software to help you manage time? Can you recommend one?
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  • Profile picture of the author Mark Tandan
    I would argue it's less about organizing, and more about FOCUS.
    Have you ever considered pretending that when you're settling into a task you're writing an exam?
    No cell phone, no facebook, no instant messenger. Put the phone in another room. Log out of your email accounts so you get zero notifications.

    You may be so surprised by how much you achieve in 30 minutes that the question of time organization becomes unnecessary.
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    • Profile picture of the author Wordsmith911
      Originally Posted by Mark Tandan View Post

      I would argue it's less about organizing, and more about FOCUS.
      Have you ever considered pretending that when you're settling into a task you're writing an exam?
      No cell phone, no facebook, no instant messenger. Put the phone in another room. Log out of your email accounts so you get zero notifications.

      You may be so surprised by how much you achieve in 30 minutes that the question of time organization becomes unnecessary.
      Exactly my thoughts. Focus and motivation are the key here.

      However, I do believe that to be able to manage your time with the utmost efficacy means that you have excelled the art of smart-work. My suggestion would be not to let discipline be an issue. Spend some time figuring out the proper roadmap to embark on. I personally don't think you need any software to do that - but then, everybody has his own stand on that.

      Good luck
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  • Profile picture of the author David Keith
    i also implement kanban principles as well as pomodoro cycles.

    one tool i use that encoporates both of these systems is kanbanflow.com it is an excellent free tool.
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  • Profile picture of the author cyberdenizen
    I use the Pomodoro Technique. This time management method is named after a kitchen timer that looks like a tomato. ("Pomodoro" is Italian for tomato.) Each Pomodoro is a 30-minute block of time--25 minutes of work and five minutes of rest. If you're going to use this technique, you will need a timer and you must follow the following steps:

    (1) Write down your tasks.

    (2) Allocate a specific number of Pomodoros for each task depending on the estimated time required to complete it. For instance, if you can finish a task in two hours, you should allocate four Pomodoros for the task. (Owing to the "planning fallacy," I always add one or two more Pomodoros for each task that I do the first few times. The planning fallacy is our tendency to underestimate the time it takes to complete a task. It's been observed and well-documented by psychologists and cognitive scientists.)

    (3) Work for 25 minutes without interruption and then take a break for five minutes. Do this until the task is finished.

    Pomodoro discourages multitasking and is an effective way to stay focused. There are a lot of free Pomodoro timers online. Just Google "pomodoro timer." (I use the free timer from Team Viz.) For more information about the technique, you can visit the official site.
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    • Profile picture of the author kayebee
      I always write down what I need to do every day on notepad. Save it on the desktop because I'll see it immediately when I boot my computer. I try to make my list the night before. It's always a list of important things I need to do before the day ends. I try to complete the tasks as soon as possible. Having a list of urgent things to do helps me complete them within a time limit. When I see the list in the morning, I break down what I can do within 4 hour intervals. One of my main struggles is distractions but every day I'm getting better.
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      • Profile picture of the author yong guoyin
        Originally Posted by kayebee View Post

        I always write down what I need to do every day on notepad. Save it on the desktop because I'll see it immediately when I boot my computer. I try to make my list the night before. It's always a list of important things I need to do before the day ends. I try to complete the tasks as soon as possible. Having a list of urgent things to do helps me complete them within a time limit. When I see the list in the morning, I break down what I can do within 4 hour intervals. One of my main struggles is distractions but every day I'm getting better.
        Wow! Sounds good!Do you use any to-do list software to help you organize your tasks? Can you recomend one to me?
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    • Profile picture of the author yong guoyin
      Originally Posted by cyberdenizen View Post

      I use the Pomodoro Technique. This time management method is named after a kitchen timer that looks like a tomato. ("Pomodoro" is Italian for tomato.) Each Pomodoro is a 30-minute block of time--25 minutes of work and five minutes of rest. If you're going to use this technique, you will need a timer and you must follow the following steps:

      (1) Write down your tasks.

      (2) Allocate a specific number of Pomodoros for each task depending on the estimated time required to complete it. For instance, if you can finish a task in two hours, you should allocate four Pomodoros for the task. (Owing to the "planning fallacy," I always add one or two more Pomodoros for each task that I do the first few times. The planning fallacy is our tendency to underestimate the time it takes to complete a task. It's been observed and well-documented by psychologists and cognitive scientists.)

      (3) Work for 25 minutes without interruption and then take a break for five minutes. Do this until the task is finished.

      Pomodoro discourages multitasking and is an effective way to stay focused. There are a lot of free Pomodoro timers online. Just Google "pomodoro timer." (I use the free timer from Team Viz.) For more information about the technique, you can visit the official site.
      Thanks for your suggestion. To be honest, this is my first time to hear about this time management method. Well, it sounds good! But what if you contentrate on a task carefully, and you don't need any rests. So, how to arrange the pomodoro?
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      • Profile picture of the author cyberdenizen
        Originally Posted by yong guoyin View Post

        Thanks for your suggestion. To be honest, this is my first time to hear about this time management method. Well, it sounds good! But what if you contentrate on a task carefully, and you don't need any rests. So, how to arrange the pomodoro?
        This method allows you to work in short, intense bursts. The rest periods prevent mental fatigue.

        The free Pomodoro app that I use from Team Viz allows me to list all my tasks and assign a specific number of Pomodoros for each of them. You may download this PDF on the Pomodoro Technique if you want to learn more about it.
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  • Profile picture of the author JensSteyaert
    There's 2 main things you should do if you want to work effectvely:
    - Write down a to-do list each day.
    - Ban distractions so you can get all things on the list done.

    Works for me
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    • Profile picture of the author yong guoyin
      Originally Posted by JensSteyaert View Post

      There's 2 main things you should do if you want to work effectvely:
      - Write down a to-do list each day.
      - Ban distractions so you can get all things on the list done.

      Works for me
      Thanks very much! Do you use any reminder software to help you manage your to-do list?
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  • Profile picture of the author Ravikanth
    You don't have to organize your time. Time passes whether you organize it or not. It may seem to you that I am playing with semantics. I am not.

    You have to organize your activity. Organizing your activity involves several other things:
    1)Your goals
    2)Understanding of your energy levels
    3)Understanding your personal limitations
    4)Creating rituals which work for you

    You should start thinking in those lines.
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  • Profile picture of the author frettcarla
    i am very bad at organizing, managing and tracking time. And for that very reason I prefer using hours tracking software from Replicon. The application version of which makes easy compatibility to work with android and iOS version.
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  • Profile picture of the author cheehien
    prepare your timetable, follow it...
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  • Profile picture of the author bradstern
    To-do lists and schedules work for me.

    I list down my tasks for the day on the night before that.

    I rank them according to priority and make sure everything gets done.

    If you work a lot in the computer, you may want to use Time Doctor. Great tool for monitoring your productivity and work time.

    I also constantly evaluate where my time goes. That way I could make sure every time I spend aligns with my personal and career goals.
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  • Profile picture of the author jamescanz
    Originally Posted by yong guoyin View Post

    Do you have any good idea on time organizing?
    Absolutely, in fact, I'm glad you asked!

    Not only organizing time, but being productive, too.

    Before I go to bed I jot down everything I need to do the next day on a fresh, yellow piece of paper.

    Upon waking up early, I type in '50 minute timer' into Google and chip away at the 'ol ToDo list.

    After the 50 minutes is up, I take a 10 minute break then go back at it again for 50 minutes.

    While doing so, I remove distractions, put my iPhone on vibrator mode ()...

    Don't check email, and make sure FB and Skype are closed

    Simple stuff, but I GSD
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  • Profile picture of the author martbost
    I have several articles on Time Management for your marketing efforts on my blog in my signature that might help.

    Just make sure you remove your distractions around you when you are applying your time to your marketing tasks. It is so easy to get sidetracked by "Shiny Objects".
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  • Profile picture of the author evakent256
    The best solution, I think, is to make a list of primary objectives, daily. And then follow that list. Wouldn't you agree?
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  • Profile picture of the author Dsdomination
    I start my work each day at 6AM. Read all emails, etc..

    After that I set up a plan and follow it..no more than that..
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