How in the world do you outsource?

32 replies
Well, I know where to outsource to but my problem is conveying what I want to the person doing the outsourcing...

For anyone that reads this thread, how do you give instructions to your outsourced party? How do you get corrections fixed?

And finally, what if you know what you want but don't know how to explain it or make sure you have all the necessary plugins (if WP blog) to make it happen?

Thanks for responding.

John
#outsource #world
  • Profile picture of the author jamesrich1
    Go check out John Jonas course called Replace myself. He shows you how to outsource using phillipino workers that will work at $1.50 - $5 an hour full time.
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    • Profile picture of the author magiccashlady
      Yes, I use this service and am working with a guy from the Philipines who is very efficient. I let him see what site he would be helping me with and asked based upon looking at his resume what he would do to improve. I hired him on the spot because of his education and straightforwaredness. We are getting over 200 visits daily since he started with me a couple of weeks ago. John Jonas explains how to find the best worker so i to would advise you try this service.
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    • Profile picture of the author magiccashlady
      Hey John, I forgot to mention that you can interview them through skype which allows you to talk with them and get a good feel of who they are. What I did to get the interview process going because time is of essence and I did not want to add daily interview to my already buffet of daily task to be completed.

      1. I used replacemyself trainings and use the onlineph site to filter out my options.
      2. I took 20 of those names and found them in skype and posted a message about needing a full time Virtual Assistant
      3. When they contacted me I went over their resume and reviewed their work from others and asked each one how they would improve my marketing and blog.
      4. When they said things that I needed and wanted they got a high ranking from me.
      5. I narrowed down to 1. Set a date to start etc. John Jonas Goes over all this when you sign up.
      6. Find someone who knows English so they can understand your request.
      7. Find someone that is smarter than you with stuff you want done, like marketing, tech stuff etc. I find this beneficial because it reduces the trainings time for your new worker.

      Hangups: Time difference, Paying worker using xoom $6 fee minimum $50, yes paypal is cheaper but after the 3rd week they would not let me pay and could not give me a reason except that it was risky for them LOL. So now I have to pay a little more than i budgeted. Not bad though nothing to cry over.

      Let me know if you need any other advice. I find outsourcing over the past couple years for personal and business has given me more time freedom and increased my profits. Before I used odesk, elance and craigslist. Till next. and Good Luck

      PS This is my third Filipino worker in the past 2 years using John Jonas
      Connect with me on Skype Mizzladya Atarah Wright.
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  • Profile picture of the author JOSourcing
    Banned
    Originally Posted by JohnDBrewer View Post

    For anyone that reads this thread, how do you give instructions to your outsourced party?
    Normally, you'd hire someone who already has the skills to do what you want them to do, but since you're asking, you'll find much success by writing out your instructions, step-by step, and forwarding them to your provider. Instructions can be formatted as a simple, numerated text file, or a fancy YouTube video.

    Because this set of instructions will later turn into part of the final contract, it's not just for your provider. It for you as well, as it will serve as a base or reference when checking whether your requirements have been met.

    Originally Posted by JohnDBrewer View Post

    How do you get corrections fixed?
    It's best to set up some milestones at pertinent parts of the project so you can stop the work-in-progress to see how it's progressing. If you find any errors, have your provider fix them before progressing onto the next milestone(s).

    Originally Posted by JohnDBrewer View Post

    And finally, what if you know what you want but don't know how to explain it or make sure you have all the necessary plugins (if WP blog) to make it happen?
    You can have your provider supply the plugins (or the means to make a feature or function work) as part of your contract's requirement. Most experienced WP providers have an arsenal of tools to work with, or at least, know where to get them and make them work with your blog.
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  • Profile picture of the author JohnDBrewer
    Thank you to both of you for you information and response.

    @jamesrich1 - Do you have a link?
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  • Profile picture of the author jamesrich1
    Yes John I'll send it to you in a message.
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  • Profile picture of the author myeanne
    We have been in outsourcing business for almost 6 years now. We have handled different clients and worked on various projects. Our company features an integrated team of Web Specialists, Designers, Programmers, Creative Writers, Marketing Professionals and Back Office Support who definitely knows how to get the work done. Every staff hired by our company go through an extensive screening process. We give them specific exams and conduct personal and professional background analysis. All of our staff are working in our business office and are being managed by our Supervisors (free of charge). The staff are your offshore dedicated workers and you have full control of them. We pride ourselves in providing our clients with professional service, guaranteed accuracy and confidentiality.

    For your quesrions, please see answers below:

    For anyone that reads this thread, how do you give instructions to your outsourced party?
    - You can directly communicate with your staff once the project has started. You may contact the staff and our supervisors via email, phone, or instant messaging such as Skype, AIM, MSN Messenger and other OpenSource chat clients.


    How do you get corrections fixed?
    - since you are talking to your staff directly, any corrections/revisions that you want to change can be fixed in real time. you can also assign any related tasks to your staff.

    And finally, what if you know what you want but don't know how to explain it or make sure you have all the necessary plugins (if WP blog) to make it happen?
    - Yes, we have all necessary software that you need but we also ask our clients to provide software or any additional things needed on the assigned project.
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    Hire inexpensive labor from the Philippines!
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  • Profile picture of the author John Romaine
    John, you might want to check out THIS THREAD.

    I posted up a work order form that I use when hiring.

    EDIT *Sorry, not hiring, when requesting actual work.
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  • Profile picture of the author Daniel Clark
    Can anyone point me in the direction of a WSO about an Outsourcing resource? I'm not talking Fiverr here
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    • Profile picture of the author loi77
      Originally Posted by Daniel Clark View Post

      Can anyone point me in the direction of a WSO about an Outsourcing resource? I'm not talking Fiverr here
      Hi Daniel,

      This is a comprehensive WSO course with great feedback (NOT affiliate link):

      The Outsource Project

      All the best.

      David Loi
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  • Profile picture of the author jasono
    Another great directory for VAs would be onlinejobs.ph and directory.outsourcingautopilot.com. You can find cheap VAs but can give quality work. Just don't forget to screen them and evaluate them carefully.
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    Learn how to make more money using outsourcing and virtual assistants while freeing up your valuable time. Visit http://outsourcingautopilot.com

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  • Profile picture of the author Richy Burns
    Generally my biggest effort goes into choosing a very experienced, very reputable outsourcer in the hopes that they will already have done something similar to what you need and will actually be able to assist and add to what it is you are after

    Rich
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  • Profile picture of the author Tadresources
    The key to successfully outsourcing your work is to be as brief as possible while still being clear. Too many instructions can confuse even the best worker, especially if your instructions aren't clear.

    Also, be open to communication and lots of questions. This is what works for me, any way..
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  • Profile picture of the author JohnDBrewer
    Thank you everyone for posting to this thread and for the direction. I will definitely be following some advice given.

    Thanks for the links everyone.

    @jamesrich1 - Thanks for the PM.

    John
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  • Profile picture of the author Cataclysm1987
    Hey John.

    I find the power of lists and writing important tasks down to be crucial to effective outsourcing.

    So for example, when my web developer is working on my website, I am sending him a detailed list of changes that need to be made as specifically as I possibly can in a word document. This helps keep him on task and make sure that everything done is specific to exactly what I want.

    Stuff like that helps big time.
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  • Profile picture of the author mollymarkiewicz
    You can outsource at Odesk.com Check it out.
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    • Profile picture of the author Efryll
      1. Look for someone who knew the basics
      2. Train them and improve their skill sets
      3. Treat them as a friend
      4. Say "Thank you", "I appreciate it", "Good Job!"
      5. Pay them on time

      if you really want to find quality workers, email me.. I'll post it to our facebook group. A lot of them are looking for clients now.
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      Filipino Ninjas For Hire! (VAs, Web Developers, Writers, etc) - contact me efryll.im(at)gmail.com

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  • Profile picture of the author blokh
    I like what everyone here has to say, but in addition, I would like to make some suggestions that would let you spec out things. I am currently a Project Manager for a public company in NYC, so not only have I tested these methods, but optimized these over and over again while managing offshore teams.

    Making deadlines.
    First break your project in as many small parts as you can. (eg if you want to host a domain, then setup wordpress, then add some plugins and finally add content), break each part as one task: 1. Host Domain, 2. Install Word press, 3. install plugins, etc

    Then set a deadline for each task (this will be very helpful). Having defined deadlines for projects allows you and your team to work on schedule and not throw you off with your commitments.

    Once you are done making a task list, you can write specs for each task individually.

    While writing tasks, people generally start off by telling the developer what they want him/her to do. It should ideally be the other way around. Try to write out the specs visualizing the end product. The developers can do the rest and suggest the best ways to achieve the goal. Usually good developers are on top of technology and may suggest some new security related info that may help you from other issues you could possibly run into.

    I like the idea of using Skype (if possible) this would allow you to discuss the projects in hand and get feedback from the dev. This feedback goes a long way.

    I would suggest that you read about Scrum Agile Project Management ... I use Scrum for each and every project that I do now and it is a very productive way to work, for big corporations, start ups and individuals.

    Good Luck
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  • Profile picture of the author Aswad
    Originally Posted by JohnDBrewer View Post

    Well, I know where to outsource to but my problem is conveying what I want to the person doing the outsourcing...

    For anyone that reads this thread, how do you give instructions to your outsourced party? How do you get corrections fixed?

    And finally, what if you know what you want but don't know how to explain it or make sure you have all the necessary plugins (if WP blog) to make it happen?

    Thanks for responding.

    John
    If you want to explain something and you think there is language barrier between you and your outsource worker, try create a simple pdf file and explain in picture step-by-step.

    I have some plugin created for me this way.
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  • Profile picture of the author Chronic IM
    Hello!

    If you really want it done correctly but had hard times explaining, then create a step-by-step presentation, whether it's video or pdf, as long as it's detailed and explained according to your requirements, there shouldn't be any flaws following it. I hope that helped you in a way or so.

    Best of Luck!
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  • Profile picture of the author CaesarSEO
    I show them to the teeth.

    Then I teach them how to train other workers for me.
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  • Profile picture of the author Zach Crawford
    I can tell you from experience, when you outsource work you need to be clear on what you want and expect.

    I run a web development outsourcing center and my employees work in my office. Sometimes I even have to give them directions beyond what the client asks because the client isn't very clear on what they want.

    Most freelancers or anyone you outsource to just need clear directions on what you want. Otherwise they will just start working on something to use up the time.

    If you have a very detailed oriented project it's best to use something like camtasia and walk them through the process by showing them.

    Most people have the misconception you just hire someone and they are ready to go.

    When you start a new job you go through training correct?

    Same for a VA.

    You need to training materials or write up a list of everything you want done. This can be daily or weekly. Have them report to you on what they did or didn't complete and follow up with them.

    Don't be cheap. Most people read how you can get a VA for $200 so they expect a senior web developer for this price.

    Wrong!!!

    That price is for a low end data entry person. If you want good work don't be cheap.

    What happens when you hire a freelancer--- and your cheap.

    The freelancer loads themselves up on multiple clients to make up the difference. They may tell you that they only work for you, but do you really think they are happy just making $200?

    Point being, it's worth it to pay a little extra and do it right the first time. If you pay them well, they will be loyal and treat your projects like they're their own.

    Reward your VA for hard work. If they help grow your business, throw them a $50 tip every now and then. They will love you for it.

    Better yet, get them gifts. Filipino's to be exact love gifts( itunes gift cards, bonus money, something they're interested in). They just want to fill they make a difference and you appreciate them.

    Don't just treat them like an employee. They are helping build your business, show them you appreciate them and your results will be much better.

    I see these threads all the time, and people come asking me all the time how to outsource, and 90% of the time it's because they are being cheap.

    Sure some people will be willing to do dirt cheap work, but this person most of the time will not be reliable. They are starving for work, thats why they are cutting their prices. They will dump you like a bad habit soon as they can find a better offer.

    Not saying your cheap, but just food for thought.
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  • Profile picture of the author magiclouie
    In addition, one of the best ways in giving instruction is through video. You can use Jing from Techsmith in recording your screen at the same time giving your instructions. You can do some screenshots too using Jing.

    I hope that helps.

    Happy Outsourcing.

    Cheers,
    Louie Tugas
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  • Profile picture of the author sammib01
    In outsourcing as with any type of work it is very important to give the party performing the work a visual picture of what you want. It depends on what you are outsourcing, some things are easy to visualize and some are almost impossible. Text and grafics are easy, programming, app development and plugins development are not so easy but you can project what the end result should be.

    1. Do not get lost in what you do not want only tell them what you want.
    2. Make it short and sweet and to the point.
    3. If you can draw them a picture for grafics or inform them for what purpose you will be using the text it makes it easier. The use of what ever you are outsourcing is first priority. What are you going to use it for.
    4. What format should it be in
    5. Who is the target audience that will be using or seeing it.
    6. Try to paint a picture in thier mind of exactly what, why and how you want it.
    7. The better you can describe what you want, what it is for, who will use it and how it should look and feel the easier it will be for the outsource worker.

    Hope this helps.
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  • Profile picture of the author loi77
    Originally Posted by JohnDBrewer View Post

    Well, I know where to outsource to but my problem is conveying what I want to the person doing the outsourcing...

    For anyone that reads this thread, how do you give instructions to your outsourced party? How do you get corrections fixed?

    And finally, what if you know what you want but don't know how to explain it or make sure you have all the necessary plugins (if WP blog) to make it happen?

    Thanks for responding.

    John
    Hi John,

    I always like to work closely with my VAs using 3 essential tools (all FREE):

    - Skype to talk to them (and also to share my screen with them)

    - Team Viewer for them to have remote access to my computer and discuss
    and work on the projects together

    - Dropbox to share document

    Oh the wonder of modern technology......

    It's like having them in the same room with me.

    All the best.

    David Loi
    Signature

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  • Profile picture of the author hazyl lee
    TEMPLATE

    I am looking for an article writer to write 10 short original articles

    (400 - 500 words) on Weight Loss Niche.



    The articles should be search engine optimized (SEO).



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    correct and should be unique and pass Copyscape.



    Message me some of the past articles you have written.

    Preferably on wedding niche.



    If you do not have articles on Weight Loss Niche, you can follow the link below

    and rewrite this sample article:



    Article Title: Weight Loss



    Article Keywords:

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    Article writers needed $1 per article, ideally need someone to write 5 articles per day. Will pay you once my clients approve the articles.

    (400 - 500 words) on weight loss Niche.

    The articles should be search engine optimized (SEO).

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    2) The keywords to write the articles based on

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    Message me some of the past articles you have written.

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    ***** Only apply if you are into and knowledgeable in weight loss Niche *****



    Some writers message me without reading, so to ensure that you have read till here, when you PM me, your first sentence must be: weight loss!





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    -(400 - 500 words) on weight loss Niche.
    -The articles should be search engine optimized (SEO).
    -The writer should have experience in writing weight loss before or has good
    knowledge about the topic.

    This is important because we will provide you with:

    1) The actual titles we want to use
    2) The keywords to write the articles based on
    3) The articles as reference to rewrite on.


    The articles need to be in good English, logically and grammatically correct and should be unique and pass Copyscape.

    This is the sample that i need you to re-write...
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    Some writers message me without reading, so to ensure that you have read till here, when you PM me, your first sentence must be: weight loss!
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  • Profile picture of the author tantivy
    Originally Posted by JohnDBrewer View Post

    Well, I know where to outsource to but my problem is conveying what I want to the person doing the outsourcing...

    For anyone that reads this thread, how do you give instructions to your outsourced party? How do you get corrections fixed?
    This boils down on the way you communicate. Take for example if you want to articles written for you. You must at least have criteria on what you want to see on your outsourced articles. Directions for example how many words do you want you articles to be and how many times the keyword is repeated in them. Stuff like that. The outsource entity will do exactly what you want given that you told them want you want to see as result.
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  • Hi there

    You can use skype to give instruction and best way is to give a proper video of an application which you want in for WP blog.

    Thanks
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    How I will increase my SEO carrier ?
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    How can I improve my SEO carrier ?
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