Time Management/Organisation - Managing Workload

13 replies
I find myself with a full schedule which is not uncommon. Interested in pointers on managing workload. Getting more done, getting everything done. I prefer never to turn down an opportunity even if my plate is already full. Of course there is a risk of overcommitting and not being able to deliver. The laws of physics will catch up eventually.

I have a process where I spend time each morning organising and planning work for the day. I'm thinking I need an extra planning session once a week to organise further into the future.

Would be interested to hear about any tools or techniques that could help.
#managing #time #workload
  • Profile picture of the author Odahh
    raise prices for your services ..or move to a planet with 50 hours in a day ..

    if you are a single operator .. running a business solo.. and you have a full plate..but you are not shifting to higher value services to chage more ..or increaseing the value of what you do ..

    we all manage to have the same amount of time each day ..

    anyway have you ever read dan kennedt's no bs time managment book
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    • Profile picture of the author AboutTown
      Originally Posted by Odahh View Post

      raise prices for your services ..or move to a planet with 50 hours in a day ..

      if you are a single operator .. running a business solo.. and you have a full plate..but you are not shifting to higher value services to chage more ..or increaseing the value of what you do ..

      we all manage to have the same amount of time each day ..

      anyway have you ever read dan kennedt's no bs time managment book
      I have not but I will check out this book.

      Thanks for your advice.
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  • Profile picture of the author luckfactor
    Originally Posted by AboutTown View Post

    I find myself with a full schedule which is not uncommon. Interested in pointers on managing workload. Getting more done, getting everything done. I prefer never to turn down an opportunity even if my plate is already full. Of course there is a risk of overcommitting and not being able to deliver. The laws of physics will catch up eventually.

    I have a process where I spend time each morning organising and planning work for the day. I'm thinking I need an extra planning session once a week to organise further into the future.

    Would be interested to hear about any tools or techniques that could help.
    AboutTime,
    It is a common problem everyone faces these days. Even in the times of Roman empire, people were facing the same problems. Lot of things to do, no time for them! There was a stoic philosopher called Seneca. He said "Love of bustle is not industry". What that means is that being busy and chronic lack of time simply means ....LACK OF PRIORITY.....

    I do this instead -
    1. Make a list of things to do.
    2. Apply 80/20 to it.
    3. Apply Parkinson's law to the two most important tasks.

    HTH
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    • Profile picture of the author AboutTown
      Originally Posted by luckfactor View Post

      AboutTime,
      It is a common problem everyone faces these days. Even in the times of Roman empire, people were facing the same problems. Lot of things to do, no time for them! There was a stoic philosopher called Seneca. He said "Love of bustle is not industry". What that means is that being busy and chronic lack of time simply means ....LACK OF PRIORITY.....

      I do this instead -
      1. Make a list of things to do.
      2. Apply 80/20 to it.
      3. Apply Parkinson's law to the two most important tasks.

      HTH
      I could probably get rid of a few less important things in my schedule.
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  • Profile picture of the author Odahh
    the other thing is time management for what..

    if you are self employed ..and you don't really have a buiseness model.. beyond get projects , do projects, chase people to pay you ..yes you need top notch time management to produce the most you can each day ..and then you figure out ..what time of day are you most productive getting work done..and block that time out to work..then in other parts of the day it get clients and new projects and .. take care of money ..

    thats the three parts of any business make the thing, get the money and get clients to buy the thing.

    if you like doing the thing and are at a point you can deliver higher quality of services.. or raise prices..you may need to get the marketing and money collecting done by someone else..most people undervalue or charge less than they should for their services ..
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    • Profile picture of the author AboutTown
      Originally Posted by Odahh View Post

      ... get projects , do projects, chase people to pay you ...
      This is exactly the way I do things I do mix in a few personal projects when time permits.


      Originally Posted by Odahh View Post

      .if you like doing the thing and are at a point you can deliver higher quality of services.. or raise prices..you may need to get the marketing and money collecting done by someone else..most people undervalue or charge less than they should for their services ..
      Outsourcing everything except my core service offering would help. I worry that the time spent explaining the costs/quotes to a money collector would not take much less time than doing the work myself but this could be streamlined over time.
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  • Profile picture of the author Odahh
    now .. there is always developing a cooperative verse a competitves mode of doing it....connecting with many other people doing what you do ..and then using the same people for collections ot marketing..or when you have to much on your plate . shift the work to someone else in the co op .
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    • Profile picture of the author AboutTown
      Originally Posted by Odahh View Post

      now .. there is always developing a cooperative verse a competitves mode of doing it....connecting with many other people doing what you do ..and then using the same people for collections ot marketing..or when you have to much on your plate . shift the work to someone else in the co op .
      This makes sense. Efficiency through division of labor.
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  • Profile picture of the author Taniwha
    I have a ritual on a Sunday afternoon to revisit my main, long-term goal. Not only does it put everything in to perspective, but I'm able to know what needs to be done for the following year, month, and week.

    Then I create my weekly goals - splitting the various tasks into each day.

    Boom, you have what you need to do for the week, AND you stay on the right path.
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  • Profile picture of the author diamond9
    We all have many things on our plate and can be challenging to manage all of them. Depending on what your objective is, not every item on your plate falls into the category of "what matters now" in relation to your objective.

    I find it helpful to first identify what matters now in relation to my objective because then it becomes easier to put focus on what I need to do immediately in order to achieve that objective. This way, I avoid or delay doing things that don't matter now in relation to my objective and therefore, helps me not to become overwhelmed by massive workload.
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  • Profile picture of the author CoralBayLover
    Use Trello. It's based on Kan Ban which is a very simple system of moving cards from To Do, Doing, Done.

    Do one card at a time and visually see things getting done. it also provides a clear over view of everything so you can easily prioritise.

    People like to chop wood.
    Signature
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    • Profile picture of the author AboutTown
      Originally Posted by CoralBayLover View Post

      Use Trello. It's based on Kan Ban which is a very simple system of moving cards from To Do, Doing, Done.

      Do one card at a time and visually see things getting done. it also provides a clear over view of everything so you can easily prioritise.

      People like to chop wood.

      I will give that a try. Just for Taco, the spokes-husky
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  • Profile picture of the author Trey Morgan
    Two most effective options you have is to outsource and/or stop doing the things that don't really matter. Figure out where your time is best to be spent and eliminate or outsource the tasks that don't really make a big impact on the achievement of your goals.


    I always plan the night before. Maybe you could give that a try it might make a difference. So, when you wake-up you can just go straight to work as opposed to spending energy on planning.
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