What are your best time hacks? I need some suggestions..

21 replies
Hi Everyone

I am overloaded with projects at the moment, this usually happens towards the end of the year as I try and cram in as much as I can before I take a little bit of time over the holidays.

The things I am doing I can't really outsource to a VA.

Anyone want to share some of their daily hacks that help them free up some time.

I got up at 3am this morning as I couldn't sleep due to worrying what I needed to get done, I'd love to hear some of your hacks for getting some more time back in the day.

While the money is good, I don't really want to be up before the crack of dawn to get everything I need done.

I am a pretty organised person, but I don't trust VA's to do everything and I prefer to do alot myself (except for research and admin).

Throw your suggestions my way... Now for a little nap. Zzzzzzzzzzzz
#hacks #suggestions #time
  • Profile picture of the author debburns47
    Hi Fellow Aussie

    I could write a lot on this, in fact I have. But my three top time-hacks are:

    1. Be realistic. You're in this business to make money but also presumably for lifestyle. If you are going to overload yourself you may as well be working for someone else. You may be an awesome marketer but you aren't superhuman.

    2. Keep your mind in the game (self-talk is key to maintaining productivity and so actually is sleep)

    3. Create a realistic bridge of strategies from where you are now to your goals that aligns with how you work best, and then stick to it consistently.

    Good luck

    Deb
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    • Profile picture of the author AussieCoz
      Originally Posted by debburns47 View Post

      Hi Fellow Aussie

      I could write a lot on this, in fact I have. But my three top time-hacks are:

      1. Be realistic. You're in this business to make money but also presumably for lifestyle. If you are going to overload yourself you may as well be working for someone else. You may be an awesome marketer but you aren't superhuman.

      2. Keep your mind in the game (self-talk is key to maintaining productivity and so actually is sleep)

      3. Create a realistic bridge of strategies from where you are now to your goals that aligns with how you work best, and then stick to it consistently.

      Good luck

      Deb
      Thanks Deb.

      Some great advice - being realistic is something that I constantly battle with. When people ask me to do some work for them for example or I am looking to launch a product on my page, I come out with all guns blazing and go overboard and wind up burning out and not giving myself enough time to get things done properly.

      Sleep, ahh I miss sleep. Honestly I find if I do get a good rest I am so much more efficient and able to manage tasks that ordinarily I would struggle getting my head around.

      Your hack for having strategies is honestly something I really do want to work on - I just don't have the top level plans in place as yet and i feel like I am still working on reactive tasks. That's certainly something to add to the to do list.

      Thanks for sharing.
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  • Profile picture of the author ryanbiddulph
    Hi AC

    Being mindful throughout much of your day did wonders for my time management.

    Try meditating for 5 minutes daily. Breathe deeply throughout the day. Relax. Slow down. Calm down.

    I made MUCH better use of my time when I was present, with my mind being in the here and now versus being minutes or years in the future or past

    Ryan
    Signature
    Ryan Biddulph helps you to be a successful blogger with his courses, manuals and blog at Blogging From Paradise
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    • Profile picture of the author AussieCoz
      Originally Posted by ryanbiddulph View Post

      Hi AC

      Being mindful throughout much of your day did wonders for my time management.

      Try meditating for 5 minutes daily. Breathe deeply throughout the day. Relax. Slow down. Calm down.

      I made MUCH better use of my time when I was present, with my mind being in the here and now versus being minutes or years in the future or past

      Ryan
      I'd love to have time to meditate. Just kidding. You're right I can spare 5 minutes a day to do this.

      I often do it in the shower or somewhere where I am away from everyone else. The whole idea of mindfulness is something I love and also would like to practice more.

      Tuning out and not having tech distractions from the minute I get up until the minute I lay down at night is important. Being present is key, how many people do you talk to that are looking over your shoulder waiting for the next person to walk by, being distracted by the world and their thoughts.

      Thanks for the reminder - I'll practice being present right now.
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      • Profile picture of the author princetotem
        Originally Posted by AussieCoz View Post

        I'd love to have time to meditate. Just kidding. You're right I can spare 5 minutes a day to do this.

        This post reminded me of a proverb that goes, Sit in meditation for 20 minutes every day - unless youre too busy. Then you should sit for an hour.
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  • Profile picture of the author Charlie Ashton
    Through the power of a single hypnotic induction, you can hack into time, alter events and bend the odds in your favor. How?

    I just told you how. Just dig deeper.

    Have your conscious mind ready while you sleep, coordinated by key commands and empower your way through the matrix. You've just...hacked time.
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  • Profile picture of the author winbig007
    Hey - I know what you mean!!

    Time efficiency can be the great equalizer and we must be very aware of how use our 86,400 seconds each day!

    I use a one page organizer to keep my totally on track and focused on the tasks that must be done today. Also, it's critical to your sleep pasterns that you fill it out the night before. This will allow your mind to rest, knowing you already have your next planned.

    You won't have to be worrying about it any longer.

    I'm not sure if I'm allowed to do this, but here's a link to get the one page organizer free:
    Tony Neumeyer - Get My Free Daily Organizer

    You need to leave an email, but hey, you can instantly opt-out if you like. There's also a video link in the email you receive that describes how to use it.

    Anyway, I hope I don't get in trouble - just trying to help you out.

    Tony
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  • I avoid multi-tasking as much as possible. When I multi-task, yes I'm able to start a lot of things but I couldn't finish most of them. I find that it's better to focus on finishing one task as fast as a I can because it allows me to finish more tasks in a day compared to multitasking.
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  • Profile picture of the author Arturo092
    You could try separating the time of planning and time of execution. Never change the plan and ask yourself if you are doing good while you are in the execution mode.

    It is explained here:

    In my case it helped me more in terms of motivation - I was getting frustrated since I couldn't see my progress and had a feeling that everything was going to slow. When I became more motivated I also became more effective I started to work faster and got more time for myself.


    I hope it can help you a bit
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    • Profile picture of the author AussieCoz
      Originally Posted by Arturo092 View Post

      You could try separating the time of planning and time of execution. Never change the plan and ask yourself if you are doing good while you are in the execution mode.

      It is explained here:
      www.youtube.com/watch?v=RYfb3CBxItM

      In my case it helped me more in terms of motivation - I was getting frustrated since I couldn't see my progress and had a feeling that everything was going to slow. When I became more motivated I also became more effective I started to work faster and got more time for myself.


      I hope it can help you a bit
      Nice video and location Looks like youre in paradise.

      Kiss My Arse University sounds great.

      Thanks for sharing the video, Ill have a look.
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  • Profile picture of the author marktman571
    Here are some of my hacks:
    1. Making sure I keep the distractions away. This includes family, friends, and relatives.
    2. Doing work in small bursts of utmost concentration and taking regular breaks in between.
    3. While writing, I use applications that allow distraction-free work. No email notifications.
    4. I also keep my cell phone away.

    On the lighter side, whenever I meet my daily goals - the night sleeps get way more relaxing

    Thanks
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    • Profile picture of the author AussieCoz
      Originally Posted by marktman571 View Post

      Here are some of my hacks:
      1. Making sure I keep the distractions away. This includes family, friends, and relatives.
      2. Doing work in small bursts of utmost concentration and taking regular breaks in between.
      3. While writing, I use applications that allow distraction-free work. No email notifications.
      4. I also keep my cell phone away.

      On the lighter side, whenever I meet my daily goals - the night sleeps get way more relaxing

      Thanks
      Thanks Mark,

      Agree with your 1,2, 3 and 4

      I do find it simple to lock myself away from family and friends and even my cell phone, I find it a little challenging to disconnect my emails and turn them off, while I know this would be super efficient, I just cant yet be without the familiar pop up showing me whats coming in incase there is something urgent.

      Hopefully in 2017 I will be able to master all 4 - I think I will have my time well in order if I can master all at once.
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  • Profile picture of the author Lannisterdoor
    Time management can be such a pain in the ass, I have always been a distracted person, I have a hard time focusing for doing my jobs and it really becomes an obstacle sometimes.

    Lately, Ive been able to make some improvements in this area (baby steps), by using a technique called the Pomodoro techniques. This techniques works by dividing your job into 20 or 25 minutes blocks, with 5 minutes breaks after each block. After 4 blocks, you get a longer break for clearing your mind.

    The trick is that during those work blocks, you cant do anything else besides from working, you have to turn off your phones, keep your email closed, and make sure no distractions will came in the way. It may sound simple, but for distracted minds like mine, it actually helps, because you have to focus during the work blocks until you get to the breaks, its also very helpful for achieving milestones with more efficiency, if I know I have to write something down and I only have two blocks of 25 minutes to do it, im sure I will.

    There are a loot of tools and apps out there that can be used for tracking your time under the Pomodoro rules, im currently using https://tomato-timer.com, which is great and very easy to use. If you put Pomodoro in the IOS or Android market, you will also find a lot of apps designed for the same thing.
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    • Profile picture of the author AussieCoz
      Originally Posted by Lannisterdoor View Post

      Time management can be such a pain in the ass, I have always been a distracted person, I have a hard time focusing for doing my jobs and it really becomes an obstacle sometimes.

      Lately, Ive been able to make some improvements in this area (baby steps), by using a technique called the Pomodoro techniques. This techniques works by dividing your job into 20 or 25 minutes blocks, with 5 minutes breaks after each block. After 4 blocks, you get a longer break for clearing your mind.

      The trick is that during those work blocks, you cant do anything else besides from working, you have to turn off your phones, keep your email closed, and make sure no distractions will came in the way. It may sound simple, but for distracted minds like mine, it actually helps, because you have to focus during the work blocks until you get to the breaks, its also very helpful for achieving milestones with more efficiency, if I know I have to write something down and I only have two blocks of 25 minutes to do it, im sure I will.

      There are a loot of tools and apps out there that can be used for tracking your time under the Pomodoro rules, im currently using https://tomato-timer.com, which is great and very easy to use. If you put Pomodoro in the IOS or Android market, you will also find a lot of apps designed for the same thing.
      Time management is a pain in the butt - I agree.

      I think I pride myself on being able to juggle a few things at once, while this is pretty talented - I do think it doesn’t allow me to be 100% focused on the work I am doing and focusing on one singular thing is way better for productivity rather than doing a handful of things sub-standard.

      It sounds like I am doing the Comodoro technique by default as this is how I seem to work anyway - short, sharp bursts of tasks throughout the day and then a few little minutes to regroup and defrag before starting the next block. I didn’t know it was a ‘thing’ - I will definitely look it up and read more about it.

      I’ll check out Tomato Timer too. Thanks for the recommendation.
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  • Profile picture of the author oppyeaunome
    I think the biggest thing I've learned which has helped me to be more productive is setting daily deadlines. What I mean is that everything that I am working on that day I like to put a deadline on it. Doing this adds some pressure and makes me work more to get it done within the allotted time.

    Focus is another big part. You'll have to focus on one thing at a time. It makes no sense for you to be jumping from one thing to the next thing to the next. Focus on what you need to get done in the specific project that you are working on.

    The next thing is setting smaller goals within your bigger ones. This is good because it gives you motivation to keep pushing and getting things done. Every time you hit a small goal you get a little boost on the inside. Before you know it you'll have your goals accomplished and you'll be feeling good about yourself.

    Sleep is another hack that's important. In our modern "hustle hard" world, we tend to think that the more we go without sleep the more we'll get done. Sure that might be the case sometimes but most of the time the work that you are doing might not be up to the standard that you could if you just got enough rest. Rest is very important. If you know that you're feeling tired then take some time and get some rest.

    Overall you just need to focus, get enough rest, keep your head down and hustle hard. I know you might not like waking up early and I'm definitely with you on that one but I do it every morning. It's just that I rather sacrifice comfort to live my dream then be comfortable and mediocre.
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    • Profile picture of the author AussieCoz
      Originally Posted by oppyeaunome View Post

      I think the biggest thing I've learned which has helped me to be more productive is setting daily deadlines. What I mean is that everything that I am working on that day I like to put a deadline on it. Doing this adds some pressure and makes me work more to get it done within the allotted time.

      Focus is another big part. You'll have to focus on one thing at a time. It makes no sense for you to be jumping from one thing to the next thing to the next. Focus on what you need to get done in the specific project that you are working on.

      The next thing is setting smaller goals within your bigger ones. This is good because it gives you motivation to keep pushing and getting things done. Every time you hit a small goal you get a little boost on the inside. Before you know it you'll have your goals accomplished and you'll be feeling good about yourself.

      Sleep is another hack that's important. In our modern "hustle hard" world, we tend to think that the more we go without sleep the more we'll get done. Sure that might be the case sometimes but most of the time the work that you are doing might not be up to the standard that you could if you just got enough rest. Rest is very important. If you know that you're feeling tired then take some time and get some rest.

      Overall you just need to focus, get enough rest, keep your head down and hustle hard. I know you might not like waking up early and I'm definitely with you on that one but I do it every morning. It's just that I rather sacrifice comfort to live my dream then be comfortable and mediocre.
      Yep, I agree - I use Insightly to set me daily tasks and work out before hand what is actually possible based on the deadline and the time available.

      I dont leave my desk until the work is done.

      I couldnt agree with you more about sleep, I have spent a long time just powering through and thinking that I can be a super hero but without rest I make huge amounts of mistakes and I am inefficient with my time.

      Head down bum up is the best thing around.

      Couldnt agree with you more.
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  • Profile picture of the author Djwillster123
    Stay focused and block all things that you procrastinate with.
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  • Profile picture of the author JamesWhite83
    Maybe try to create some daily goals list? Don't make it too long, it should be realistic and keep you away from doing too many things at the same time. Also, set it within time limits. Don't work too much, because it will be effective only for short amount of time. After a while it will make you more distracted and tired and way less productive. Also time blocks, that were already mentioned, are really helpful. I usually set it for 25min work and 5min rest. After adjusting to this work mode I got way more productive.
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    • Profile picture of the author AussieCoz
      Originally Posted by JamesWhite83 View Post

      Maybe try to create some daily goals list? Don't make it too long, it should be realistic and keep you away from doing too many things at the same time. Also, set it within time limits. Don't work too much, because it will be effective only for short amount of time. After a while it will make you more distracted and tired and way less productive. Also time blocks, that were already mentioned, are really helpful. I usually set it for 25min work and 5min rest. After adjusting to this work mode I got way more productive.
      Thanks James,

      Yes I set my tasks in Insightly online - around this time of year it can be a little overwhelming as my to-do list is a little daunting.

      I agree with you about the amount of time per day to work, some days I am like a machine but it all catches up with me. It's been a really busy few weeks, heck few months and now that it is 4 weeks until Christmas I am getting a lot of demands for work and projects to be completed before the end of the year and prioritising things is a challenge as everyone seems to be urgent.

      I can usually do 30 to 45 minute blocks of solid work and then break for a guilt free few minutes of surfing the web or doing a quick walk around my office. Some of the suggestions on here have been great, and most of all I am just stopping when I know my body has had enough and just zoning out.

      While I probably could power on constantly, the whole idea of working for ourselves is supposed to be for a better lifestyle so I must remember that too.

      Thanks for your suggestions.
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  • Profile picture of the author many10s
    Besides being realistic about what I can truly take on and be effective with. I use the following combination:

    Use a combination of Eisenhower's Principle and the Johari Square or Window. The way to do this is:

    1. Fill a piece of paper by drawing a large square. Divide it in half with a vertical and horizontal line cutting it in half each way. You will then have a window or square within the large square you 1st drew.

    2. Label each square with these 4 names:
    -important and urgent
    -important but not urgent
    -not important but urgent
    -not important not urgent

    Enter your activities for the next day into the square that fits its status.

    Do this every day. Use the 80/20 Principle next. 80% of your time should be spent on the items in the important and urgent quadrant of the square. 20% should be alotted to the other 3 with very little if any to the not important not urgent quadrant.

    Keep fine-tuning this, and you will find that your productivity increases as you fine-tune the use of your time more and more on what is relevant. Micro-manage this and you will get a huge payoff.

    Also over time you will find yourself letting go of some things because you come to clearly see what time-wasters they are.

    The process will become more and more second-nature to you.

    Enjoy your extra time!
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  • Profile picture of the author AL Hummel
    Increase your nutrition. Use a micro nutritional powder to keep yourself stronger. you'll be more focused and efficient when your working and you'll also get greater rest with far less anxiety. Vitamineral Greens is a good one to start with. Blessings to you!
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