Getting Organized - I need help | Warrior Forum - The #1 Digital Marketing Forum & Marketplace

alexm

Banned 16 years ago

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Hulbert 16 years ago

You're doing too many things at once. You're also worried too much about the future, instead of worrying about what matters most in the present moment.

This might help. Try doing task in time blocks (1 hour, 2 hours, etc.). In these time blocks, you must finish a task. List the one's that matter most in three categories: Task A, Task B, and Task C.

Task A are the one's that you absolutely must finish for the day.

Task B are the one's that you should finish for the day.

Task C are the one's that would be nice if you finished them, but can be pushed until later.

A Moleskin notebook may help. They are around $20 but are very clean and professional for organizing notes and tasks.

Finally, it is imperative that you clean up your workspace. It's impossible to gain mental clarity when you have 100 things distracting your thoughts at once. The clearer your workspace (meaning nothing on your desk except the tools you need to get work done, plus no email, Facebook, Twitter, people calling you, etc.), the better your mind will be on focusing on getting your most important tasks done for the day.
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vivekg

16 years ago

What I can suggest is you get a small recorder for yourself. You record all the important things that you need to do the next day, and the next day, you listen to the points that you recorded and you should be on your way.

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gman2319

16 years ago

@Alex
Hey, thanks for the advice. What I am looking for currently is lifestyle changes. 1 step at a time. Getting organized while money making, hoping to be organized enough in my mind once I get there.

@Hulbert
Sounds pretty solid. Hourly tasks, Should atleast help me keep track of what saps my time the most.
Clean up my workspace, Am on it today. Planning on making a resolution. If I am to leave the work area for more than an hour. It has to be tidy. I am not sure how much this is going to help me. But seems simple enough and I am hoping it will help in the long run.
Thanks for the advice.

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HydroJohn

16 years ago

Notepad and pen is the solution! Have one small enough to carry round in your pocket.

Also a spreadsheet at home with your bills is a good idea.

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SP11

16 years ago

Hi there

I was told about a free course which helps you get organised. I think it takes you 30 days to do but I think only 10-20 minutes a day but is supposed to be really effective. I haven't done it yet - which just goes to show my problem is procrastination!!! I can't post links but you'll probably find it if you google simpleology 101 course. And I assure you it has nothing to do with me. So there is no underlying motive for this post and also I can't recommend it as I've not yet done it but just that it was recommended to me. (I hope suggesting you google it doesn't violate the rules in any way. If so moderators please will you delete this post and email me to let me know that I shouldn't have done it so I don't do it again? I do not wish to abuse the system or fall foul of the rules as I think all the info in this great forum will help me start my home business. I am waiting for pay day so I can upgrade to the war room! Thank you.)

Ii may be worth taking a look - if you do let me know how you get on - it may give me the kick I need to start it myself!

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gman2319

16 years ago

Originally Posted by SP11

Hi there

I was told about a free course which helps you get organised. I think it takes you 30 days to do but I think only 10-20 minutes a day but is supposed to be really effective. I haven't done it yet - which just goes to show my problem is procrastination!!! I can't post links but you'll probably find it if you google simpleology 101 course. And I assure you it has nothing to do with me. So there is no underlying motive for this post and also I can't recommend it as I've not yet done it but just that it was recommended to me. (I hope suggesting you google it doesn't violate the rules in any way. If so moderators please will you delete this post and email me to let me know that I shouldn't have done it so I don't do it again? I do not wish to abuse the system or fall foul of the rules as I think all the info in this great forum will help me start my home business. I am waiting for pay day so I can upgrade to the war room! Thank you.)

Ii may be worth taking a look - if you do let me know how you get on - it may give me the kick I need to start it myself!

Hey SP11, Thanks for the input. As long as you dont put in an affiliate link, I dont see any reason to be considered as foul play.

As for simpleology 101, I have seen too many sales pages that when I see a sales copy like that I see warning signs all over, and automatically my guard goes up. I will have to fight hte urge and probably see what he has to offer before I make up my mind. Thanks for your input.

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SP11 16 years ago

don't buy any of the paid courses - just use the free one if you're going to use it at all. I've been told the free course is better than the next one up which you have to pay for!

I don't want you having to spend money!! So don't worry about the sales page. You won't be buying anything!
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Stevie B

16 years ago

Go buy a book called 'Getting Things Done' by David Allen ($10.40 on Amazon.com).

This is possibly the most popular book on the planet specifically targeted at solving the problems you have right now and is used by millions of people.

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impulsell

16 years ago

This may sound a bit silly but I heard from somewhere (can't remember who, some author) that when you are working from home, don't act like your on holiday, act like your at work.

Basically don't lounge around in your underwear with the telly on the background, taking breaks and getting distracted every ten minutes. You should get properly dressed, have no distractions and set yourself time to start and finish work. So, you could say, "I'm gonna start work at 9 am and work until 1pm without stopping or getting distracted".

Obviously, it's far easier said than done.

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futurestrategy

16 years ago

Getting organized is your primary objective. First you should make a list of thing to be done and prioritize them. Never leave a job half finished, it will certainly mess things up. Never get distracted while doing a job and don't overload yourself.

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Mr. Enthusiastic

16 years ago

I also recommend GTD, but it might be more detailed than you need right now.

Here's a simple way to start.

Get one three-ring binder notebook with divider tabs.
Behind the first tab: blank paper. Write everything here.

Behind the second tab: one page for each place where you can get something done.
One page for phone calls.
One page for stuff to do online.
One page for errands.
One page for things that can only be done at the office.
One page for things that can only be done at home.
Etc.
These pages get only what is immediately ready to do - you already have all the information, money and help necessary, you just need to get to the right place.

Behind the third tab: One page per project.
David Allen defines a project as everything that takes more than one physical action step to make it the way you want it.
Write down everything you think of for the project, then put it into order.
Draw lines to show cause and effect. For example, if you plan a trip, you might need to get a map and put gas in the tank before you drive off. This lets you make sure you only try to schedule things you can actually do.

Behind the fourth tab, have your calendar. Your calendar has ONLY things that must be done at a particular time - that is, fixed appointments - and things that must be done on a particular day, any time you like - such as paying a bill.

Every day, get a fresh sheet of paper and write down the day's calendar items. Also look at the upcoming calendar items and see if you could get ahead on anything. Then go through the to-do list, carry over the 5 most important items for your day. Work one hour at a time, taking a 5-10 minute break to stretch and have a snack after each work hour.

Get that much under control - it might take a week - and then we can look at some more sophisticated stuff. In David Allen's words, no point trying to get the 50,000 foot view if you have to clear the runway first.

Don't waste a second on trying to computerize any of this. Make it work on paper. Then when you have a working system, type it in if you like. Otherwise you'll find yourself futzing with fonts, files and margins instead of getting things done.

Chris

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USGTMauthor

16 years ago

Please look at my blog and read one of my FREE time management ebooks. One is on my blog and one is linked via it as an article on infobarrel. I am a time management writer. While Chris has some excellent suggestions most notably to writer in one place GTD may be a bit overwhelming. You can get organized quickly with one of my free methods. As the years go by I have tried to use simpler tools and find they work best, because you free up time to actually get more done and spend less time tweaking systems. I just wrote an article on using a simple steno notebook to manage time on ehow and even this simple method works Feel free to pm me if you need more advice or have questions on anyone of my systems.

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Kay King

16 years ago

My Desk is always cluttered.
But what worries me the most is my mind seems to always be cluttered.

I can identify - I'm a slob by nature. However, if your space is cluttered - so is your mind. Clean up your space. Don't sort through every little piece of paper - get a couple of boxes and load stuff in. In 3 months if you haven't searched the box for anything (you won't) store it in a closet in case there are receipts you need later. Eventually - toss it.

Don't buy any "organizer" you can misplace - because you will misplace it.

Buy TWO whiteboards (2'x3' is good) and mount them on the wall WHERE YOU WILL LOOK AT THEM AND WHERE YOU CAN EASILY REACH THEM. Get the ones with wood frames (walmart has them pretty cheap). Keep a pack of "wipes" in your office and a roll of paper towels - cleans even the cheap boards quickly when they get dingy.

When you begin each day open a worddoc or notepad and save it with the day/site - like sunday-14. During the day whenever you see something that looks interesting or a link to visit, etc - DO NOT CHECK IT OUT - just add it to that doc or txt file you keep minimized.

Attach a long string to your dry erase markers (or tape it on) and connect the other end of the string to the frame of the whiteboard with a push pin.

People may laugh - but the OP understands why they need to be attached

One board is monthly - top part has your money goal for the month or if you are building sites a site# goal or if writing ebooks that goal. Place a wall clock (too easy to ignore the tiny one on the computer) and a large wall calendar on the wall in front of you (when sitting at your computer).

The second half of the monthly board is to track progress. Whether it's a money goal or whatever - every 5 days you write down where you are.
If you earn $120 and then a few days later you earn $300 - you change the tracking to $420.

Second board - top half is weekly tasks/goals - bottom half is what you need to do TODAY. As you complete something, wipe it off.

Set work hours - and be realistic. If you aren't an early bird, plan to start at 10 - but put in a full day's work (and that doesn't include reading emails or surfing the web or chatting on twitter or forums).

In the evening open the doc you added to and then check the stuff or just delete it (you will delete it more often than not). Straighten up your desk before hitting the sack.

If you did that for 3-6 months you would have it licked. Keep the daily and weekly tasks light at first so you will gain motivation by getting them DONE.

There are great ways to keep track online - but if you are at the bottom or organization you have to start simple with a system easy to use - and work your way up.

There are great time management books and programs and ... But it sounds as if you need basics to get you moving. Buying a bunch of books or programs won't get work done now - and you need some success to get your engines started.

kay

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RebeccaLongster

16 years ago

Originally Posted by Kay King

I can identify - I'm a slob by nature. However, if your space is cluttered - so is your mind. Clean up your space. Don't sort through every little piece of paper - get a couple of boxes and load stuff in. In 3 months if you haven't searched the box for anything (you won't) store it in a closet in case there are receipts you need later. Eventually - toss it.

Don't buy any "organizer" you can misplace - because you will misplace it.

Buy TWO whiteboards (2'x3' is good) and mount them on the wall WHERE YOU WILL LOOK AT THEM AND WHERE YOU CAN EASILY REACH THEM. Get the ones with wood frames (walmart has them pretty cheap). Keep a pack of "wipes" in your office and a roll of paper towels - cleans even the cheap boards quickly when they get dingy.

When you begin each day open a worddoc or notepad and save it with the day/site - like sunday-14. During the day whenever you see something that looks interesting or a link to visit, etc - DO NOT CHECK IT OUT - just add it to that doc or txt file you keep minimized.

Attach a long string to your dry erase markers (or tape it on) and connect the other end of the string to the frame of the whiteboard with a push pin.

People may laugh - but the OP understands why they need to be attached

One board is monthly - top part has your money goal for the month or if you are building sites a site# goal or if writing ebooks that goal. Place a wall clock (too easy to ignore the tiny one on the computer) and a large wall calendar on the wall in front of you (when sitting at your computer).

The second half of the monthly board is to track progress. Whether it's a money goal or whatever - every 5 days you write down where you are.
If you earn $120 and then a few days later you earn $300 - you change the tracking to $420.

Second board - top half is weekly tasks/goals - bottom half is what you need to do TODAY. As you complete something, wipe it off.

Set work hours - and be realistic. If you aren't an early bird, plan to start at 10 - but put in a full day's work (and that doesn't include reading emails or surfing the web or chatting on twitter or forums).

In the evening open the doc you added to and then check the stuff or just delete it (you will delete it more often than not). Straighten up your desk before hitting the sack.

If you did that for 3-6 months you would have it licked. Keep the daily and weekly tasks light at first so you will gain motivation by getting them DONE.

There are great ways to keep track online - but if you are at the bottom or organization you have to start simple with a system easy to use - and work your way up.

There are great time management books and programs and ... But it sounds as if you need basics to get you moving. Buying a bunch of books or programs won't get work done now - and you need some success to get your engines started.

kay

Hi Kay ~ I want to thank you, too, for this advice (and I should actually thank gman2319 for posting the question in the first place!). Though I'm not quite this disorganized (anymore!) I have been in the past and still find myself slipping into that black hole now and then.

This sounds like a good, simple system to get your space and mind clear and ready to function.

Gman ~ I would reiterate the keep your list light, at least in the beginning: my friend Ruth, who's very organized, says if you have more than 4 things on your list, you have too many. Narrow it down to those 4 things and it will be much less intimidating and much more manageable. You can add an item or two later, but beware of moving yourself into overload again. It's easy to do (I know!) without realizing it, and then you'll be back where you started. Best to keep it simple and get those 4 things done than increase the number of items on your to-do list and not get any of them done.
(here endeth the sermon ~ which is as much to myself as to you! ;-)

That's one of the things I like about this forum ~ people are always willing to help. Thanks everyone!

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Mr. Enthusiastic

16 years ago

Yes, sorry I didn't link to you, Gerry.

My suggestion was to just apply the immediate actions I listed, not to dive in to the whole GTD book at once. I like the way that Gerry's excellent material is immediately useful in bite-size pieces.

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RMCollins

16 years ago

My first suggestion is to get a google account. (Get a gmail address.)

Creating a gmail account will give you very powerful organizational tools:

1. Gmail:

Gmail is simple and effective email client. You can create helpful filters to filter out things like bills and put them in a special folder. You can create a filter from emails, so gradually organizing incoming emails should not be a problem. Also, google tasks is integrated into Gmail. A small popup in the bottom corner of your screen to allow you to create, view, edit, and complete tasks.

2. Google Docs:

Google Docs functions like an online version of MS Office. You can create and edit word documents and excel sheets with anything you need. You could make a document to list your goals for the week, and access it from any computer. They even have templates available for things like a budget, invoices, and many others that are helpful. You can organize things into folders, and even share the items with other people.

3. Google Calendar:

Google Calendar is wonderful. It allows you to create multiple calendars to organize different parts of your life. For example, you can have one calendar that has your personal agenda, and display those items in red. You can have a second with business items, and display those in blue. It is easy to add events, and syncs with most mobile devices.

4. Google Reader:

Google Reader will organize all of your RSS feads into one page. For example, if you read blogs regularly, you can subscribe to the RSS via google reader. It puts all of it in one place, and makes it fast and convenient to catch up.

My next suggestion is to get an iPhone.

You can integrate it into google services like gmail, calendar, contacts, and docs via a MS Exchange protocol server. That is easier than it sounds, and google has easy to follow directions.

There are also a whole lot of great apps to help keep you organized. I use JotNot a lot. It turns the iPhone's camera into a scanner so you can organize important documents on the move. I use notes every day to jot down ideas and goals. I use a bank app to check on my finances, and pay bills quickly and from anywhere.

All of these things will help to digitize your information. Having everything on iPhone/Google makes it easy to access from anywhere, and you cannot loose it. I operate a blog about these kind of things called GetNomadic. I am not allowed to post the link, as I have not yet made 15 posts on the forums. Getting a regularly sized scanner at home, may also help you to get organized. The only things that will not are excuses. Organization relies on you to take action. Just do it.

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RebeccaLongster

16 years ago

Originally Posted by RMCollins

My first suggestion is to get a google account. (Get a gmail address.)

Creating a gmail account will give you very powerful organizational tools:

1. Gmail:

Gmail is simple and effective email client. You can create helpful filters to filter out things like bills and put them in a special folder. You can create a filter from emails, so gradually organizing incoming emails should not be a problem. Also, google tasks is integrated into Gmail. A small popup in the bottom corner of your screen to allow you to create, view, edit, and complete tasks.

2. Google Docs:

Google Docs functions like an online version of MS Office. You can create and edit word documents and excel sheets with anything you need. You could make a document to list your goals for the week, and access it from any computer. They even have templates available for things like a budget, invoices, and many others that are helpful. You can organize things into folders, and even share the items with other people.

3. Google Calendar:

Google Calendar is wonderful. It allows you to create multiple calendars to organize different parts of your life. For example, you can have one calendar that has your personal agenda, and display those items in red. You can have a second with business items, and display those in blue. It is easy to add events, and syncs with most mobile devices.

4. Google Reader:

Google Reader will organize all of your RSS feads into one page. For example, if you read blogs regularly, you can subscribe to the RSS via google reader. It puts all of it in one place, and makes it fast and convenient to catch up.

My next suggestion is to get an iPhone.

You can integrate it into google services like gmail, calendar, contacts, and docs via a MS Exchange protocol server. That is easier than it sounds, and google has easy to follow directions.

There are also a whole lot of great apps to help keep you organized. I use JotNot a lot. It turns the iPhone's camera into a scanner so you can organize important documents on the move. I use notes every day to jot down ideas and goals. I use a bank app to check on my finances, and pay bills quickly and from anywhere.

All of these things will help to digitize your information. Having everything on iPhone/Google makes it easy to access from anywhere, and you cannot loose it. I operate a blog about these kind of things called GetNomadic. I am not allowed to post the link, as I have not yet made 15 posts on the forums. Getting a regularly sized scanner at home, may also help you to get organized. The only things that will not are excuses. Organization relies on you to take action. Just do it.

Thanks for this post, RMCollins ~ I was going to suggest Google calendar, myself, as a way to organize tasks, appointments, and even keep track of ideas. I just started using it myself to do those things and it has a reminder function that you can set up so it will send you emails and/or pop ups to remind you of whatever it it. And I love gmail ~

I haven't tried the google docs thing yet, and I have the reader but don't really know how to configure it to channel everything through there or remember to go there to look at things.

Gman ~ don't worry if it's "too late" ~ I'm a LOT older than you (no, I'm not going to tell you how much), and I still have trouble with organization and not getting drawn off down these interesting little side trails only to come up for air and find out it's 3 hours later. Hang in and just don't give up.

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Profolegy

16 years ago

Hi,
Yep you might even spend the rest of your life like that (clutted).
I have some free resources you may like, available in my mind map
bruce....

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gman2319

16 years ago

Wow. Thanks for all the inputs guys. My desk is clear(relatively) as of now(I actually felt guilty coming to the thread with cluttered desk).

Thanks a lot Everyone. Especially. Mr. Enthusiastic, Kay king and RMCollins. The iphone idea is pretty neat, let me get the basics in order and I will start harnessing technology next.

"Gettings things done" is on my list for the next month. For this month, I am planning on ensuring my desk stays clutter free. And starting to note down as Kay and Mr. Enthusiastic have told. Basically tracking daily activities. Will get started with these.

@Kay King
People may laugh - but the OP understands why they need to be attached
I lol'd at that

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gman2319

16 years ago

Keep it Clean. Keep it Simple. Track your activities daily. Seems to be the gospel truth.
Am getting started on this tom, at work.
Thanks a ton people.

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peakperformer

16 years ago

Hey there! Perhaps having too many differnt notebooks to jot down your activities can actually cause you to end up confused and even more messy? My suggestion would be to just keep one notebook with you, and jot down everythin in that notebook- ideas, activities, tasks to do etc. At least you have all the things in one notebook, and you cane easily refer to them when needed.

Also, at the end of the day, dedicate 1 to 2 hours to look through your notebook and notes for the day and then sort out your thoughts. For example, ideas written down in the day can then be extracted out and write them down in your main "ideas" book r sth. Stuff that you weren't able to complete today, you could schedule them into yur timetable for tmr.

I understaand your feeling of being overwhelmed and really bagged down by many thouhts and things rushing through your head. We all get that once in a while. The way i solve this is to listen to my favourite music every night and recharge myself, while reflecting on things throghout the day and clearing my mind and sorting my thoughts out.

If you still feel disorganused and overwhelmed, then just focus on one idea at a time. Tons of gurus and authors out there stress the importnace of focus, and it has also massively improved the quality of my results. Try this- just act on one idea which you feel the most convicted and driven to take action on, and keep doing it until you succeed. Leave the rest of the ideas in your notebook and only move on to the next idea oce you have mastered the first one.

Hope that helps.

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Marketstriker

16 years ago

As for me you use nice methods. Follow them in the way that is comfortable for you. You wrote a few things that are hard for you. So make it easier for yourself.
Cluttered desk is not bad if you can easily find what you need. Big plan is the sign that you worked on your idea really good so just realize it. Notebooks to write you ideas mean that you are more organized then thousands of people.
You have plenty of them tools in this thread and in your head to organize yourself. My advice is to choose the tools which work in the best way for you. To make this choice you need to try every method and analyze at the end of every day your efficiency. You'll see what method helps you better then others.

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DrGUID

16 years ago

I found your post confusing to read. Your mind is confused.

I use my phone's todo list to write down money making thoughts & ideas.

If I'm planning something like an eBook I'll start with a blank piece of paper and write all the keywords that come into my head arranged into areas of the paper that denote the different chapters, then I'll use this to write the book. I've used a similar thing for software product development.

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veeronica

16 years ago

I guess the best way to fix this problem would be when putting down your plan you set your self specific,measurable,achievable,relevant, timely goals for each day that will help you achieve your ultimate goal wat ever it maybe.
There is no point in setting massive daily goals because that will only make you feel overwhelmed and you will end up scrapping the idea/plan to avoid failiure...however the biggest failure is not taking action.

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Vishal Mahadik

16 years ago

This is what I do if I want to get things done daily:

1) Don't over-complicate the things in your life.

2) Make a plan which you can complete in a month's time. Here there are different strategies which you can follow like:

a) Make a 30 day challenge plan where you set yourself for a particular challenge and try to complete your daily tasks to achieve your monthly target. (like writing 200 articles a month which comes to around 7 articles a day)

OR
b) You can prepare a small 7 day plan where you accomplish small but important tasks like website building and promotion plan,etc.

The real thing is to write down your most important activities which can make you money in the first place. Make your own schedule like 3-4 hours a day when you can not be disturbed. Make full use of that time by carrying out all the tasks written for that particular day.

Check every task after completion. This will make you feel that you are getting close to your target. Follow this plan religiously like your total life depends upon it.

Its all about a BIG change in YOUR ATTITUDE. When you consider it a real life business and when you stake your whole life on it then it becomes a totally serious task for you where you put your whole heart and brain.

BEST OF LUCK AND TRY TO FOLLOW THE ABOVE SIMPLE STEPS. AND I AM SURE YOU WILL NOT EVER FACE THE PROBLEM OF GETTING DISORGANIZED IN YOUR LIFE.

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