Pasting Microsft Word into Pages and Posts

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In Wordpress there is an option to put Microsoft Word into pages and posts (under Kitchen Sink), it has a W on the icon to paste MW pre-written pages. The problem is that it does not keep the format. The spacing does not stay after pasting in WP pages It has no spacing between sentences even if that is how you wrote it in MW. Am I missing an action or do I need to rewrite the page in Wordpress? I know that there is a html action that will make the spacing I want but that does not stick. It will go back to no spacing and having to put the html code in over and over simply does not work for me. What is the best action to solve this problem?
#microsft #microsoft word #pages #pages and posts #pasting #posts #word
  • Profile picture of the author lovelystar
    Check out for any tutorial it might can help you out
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    • Profile picture of the author RichKent
      The point of the kitchen sink / Word import is that it strips out all the junk code that Microsoft puts in word documents. If you copy/paste word right into the WYSIWYG editor, you'll get a really messed up page.

      Long story short, it's just there to help you get the content into the Wordpress page quickly, but then you'll have to reformat it.
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  • Profile picture of the author lithium
    Originally Posted by intmark5 View Post

    In Wordpress there is an option to put Microsoft Word into pages and posts (under Kitchen Sink), it has a W on the icon to paste MW pre-written pages. The problem is that it does not keep the format. The spacing does not stay after pasting in WP pages It has no spacing between sentences even if that is how you wrote it in MW. Am I missing an action or do I need to rewrite the page in Wordpress? I know that there is a html action that will make the spacing I want but that does not stick. It will go back to no spacing and having to put the html code in over and over simply does not work for me. What is the best action to solve this problem?
    Paste from word rarely works as you would like it to... Honestly, it's best to just paste as plain text and reformat within wordpress. This means you can use the styles in your css and leads to consistency across your site.
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  • Profile picture of the author promo_guy
    What I often do is, I'll copy/paste the entire document from Word into Notepad. I'll then paste into Wordpress. If the formatting looks funky, then I'll delete out of Wordpress, and make sure inside Notepad I select Format >> Word Wrap. I usually select it once, then again (if I remember correctly).

    Now, even if that formats the paragraphs correctly, you have to watch out for double-quotes " " and single quotes ' ' because those from Word do not translate well.
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    • Profile picture of the author mojojuju
      Originally Posted by promo_guy View Post

      What I often do is, I'll copy/paste the entire document from Word into Notepad.
      I used to do that, but boy does that become cumbersome after a while. The same thing as pasting to notepad can be accomplished by using PureText. Just install it, and whenever you want to paste text from Word without the formatting, just do a Windows+V instead of the usual CTRL+V to paste. This tool really has been a time saver for me.
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      :)

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  • Profile picture of the author Ian Varnava
    Originally Posted by promo_guy View Post

    What I often do is, I'll copy/paste the entire document from Word into Notepad. I'll then paste into Wordpress. If the formatting looks funky, then I'll delete out of Wordpress, and make sure inside Notepad I select Format >> Word Wrap. I usually select it once, then again (if I remember correctly).
    ^^This.

    More recently, I just type in Wordpress (full screen) from scratch. Saves the hassle of copying/pasting/reformatting.
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  • Profile picture of the author promo_guy
    Nice tip mojojuju!
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  • Profile picture of the author mike-seo
    Thank you mojojuju, really good point !
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    • Profile picture of the author intmark5
      Thank you all. I apreciate the response. I will probably just put it in the WP directly from here on out.
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      • Profile picture of the author intmark5
        Ok, so I rewrote my script into Wordpress itself but the paragraph separation does not show. Why would it not show if I wrote it into Wordpress itself? Must you use coding in some way all the time, and if yes what is the coding?
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  • Profile picture of the author Patrick
    In what mode did you write it, visual or html ?
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    • Profile picture of the author intmark5
      Toggle fullscreen mode, under Visual.
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  • Profile picture of the author Patrick
    Send a link to your site..
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    • Profile picture of the author intmark5
      What do you mean? Send a link back from a forum to see if it formated correctly on my website? or send you my link so you can see it? Right now I have yet to get my site indexed.
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  • Profile picture of the author Istvan Horvath
    Yeah, send/post a link that we can see it for ourselves.
    (What do you mean it has to be indexed? You think it is not visible becuuse of not being indexed? Then how can YOU see it? )
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    • Profile picture of the author intmark5
      This is how it shows up on my "view page"


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  • Profile picture of the author Istvan Horvath
    1. Never give a link to a webpage that is inside your admin panel because nobody can see it (only you because you ARE logged in)

    What is that "Toggle fullpage" which I have never used and still am a happy wordpresser...?

    2. There is NO formatting in your source code - so you are doing something wrong when writing the content in your wp-admin Write subpanel.



    FYI: If you use WP normally then while writing a post for every Enter it inserts <p> and </p> around the text while in the ugly Visual animal.

    When in the normal html mode:
    1xEnter = line break (br)
    2xEnter = paragraph (p)
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    • Profile picture of the author davidlieder
      Actually here is exactly what you need to do, I even just took the time to test this and it works perfectly.
      • Copy your text in word using regular "Copy" like Control-C
      • The workaround for this is to first paste that into "WordPad"
      • then copy it again and paste that into Wordpress and just bypass the tool you mentioned.
      This approach removes most of the formatting while keeping some of the essential formatting like Bold, Italics, Links, etc.

      You have to use Microsoft Wordpad prior to Windows 7, such as on XP it is great. The version of Wordpress after Windows 7 I did not test.

      What happens is that Microsoft is much better at interpreting and simplifying its own code.

      I would take whatever is in Wordpad and then just paste it into your WP WYSIWYG and then format it.

      Finally, if you want to use a "local client" program (like Word) on your own computer to save the files, I can understand why you would want to do that. But for Wordpress purposes, don't use Word, use "Wordpad" because it has everything you need and you can smoothly cut and paste into Wordpress.

      David Lieder
      Astral Universe Worldwide Media
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      • Profile picture of the author intmark5
        I have a Mac so what should I use? I tried TextWrangler and Aquamacs and neither worked. I do not think you can use Wordpad with a Mac. Does anyone know what I should do?

        I also did what Istvan Horvath said to do and I used <p> to make new paragraphs. It works but does not stick. If I change something like a color change it well then erase the <p> and paragraphs are not seperated. Why is this and how can I avoid it. I am Updating after a change is made. Just need to have previous editing to stick.

        Also want to thank everyone on helping me solve this problem!
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